Tent Rental Frequently Asked Questions

We guarantee you high quality tents and great service. We have a large range of tent sizes and colors to cover events large or small. We purchase only high-quality, heavy-duty tents. We maintain our inventory and inspect it regularly so that you and your event will look great. Our experienced event planners will be happy to help you plan the perfect celebration. We work with a network of area professionals: caterers, florists, decorators and event venues. Our professional team will install your tent in a timely manner. Our team's goal is to surpass your expectations. We will make every effort to accommodate any special needs or requirements.

• Tents

• Tables, chairs and furniture

• Linens

• Lighting

• Power / generators

• Heating and cooling

• Fans

• Flooring 

• Carpet

• Staging

• Restrooms

• Much more

There are several things you should decide as you begin plan your event:

1. How many guests do you plan to have?

2. Will the guests be seated at tables and chairs or chairs only?

3. Do you need space for a food table, head table, dance floor or anything else?

4. Where will your event be located?

5. What date are you planning your event?

We would be happy to create a customized CAD layout for you.

All events are priced based on location, size of tent and duration of event. Please complete our get a quote form and we will send you a quote promptly.

For your peace of mind, we offer an optional damage waiver for items rented from Tents For Rent. This allows you to pay a 10% fee that protects you from 90% of the cost to replace accidentally damaged items.

Here are some outdoor venues that we recommend.

You can calculate the required square footage with this information:

• Sit down dinner (Round Tables) 15 square feet per person

• Stand up cocktail 5 - 6 square feet per person

• Seating at chairs only 8 square feet per person

• Dance area 2 - 3 square feet per person

And don't forget to add extra area for your band, DJ, Podium and etc.

Find more info here: What size tent do I need?

• 10' wide: 10x10, 10x20, 10x30, 10x40, 10x50, and longer

• 15 x 15

• 20' wide: 20x20, 20x30, 20x40, 20x80

• 30' wide: 30x30, 30x40, 30x50, 30x60, 30x75, 30x90, and longer

• 40' wide: 40x40, 40x60, 40x80, 40x100, 40x120, and longer

• 60' wide: 60x60, 60x70, 60x90, 60x100, 60x130, 60x160, 60x190, and longer

• 80' wide: 80x100, 80x130, 80x160, 80x190, and longer

• 100' wide: 100x90, 100x100, 100x130, 100x140, 100x170, 100x180, 100x210, 100x220, 100x250, 100x260, 100x290, 100x300, and longer

• Sailcloth: 20x17, 32x30. 45x44, 45x64, 45x84, 45x104, 59x78, 59x98, 59x118, 59x138, and more

Reserving as far ahead as possible will ensure the widest selection of tents and accessories; however, we will do our best to accommodate your needs no matter what your time frame. All tents are rented on a first-come-first-served basis. So, it is a good idea to reserve at least a month ahead, especially in the busy summer months. However, we can usually take orders with only a few days’ notice.

Here is a map of our normal delivery area. We serve Pennsylvania, New Jersey, Delaware, Maryland, Virginia, New York, and West Virginia including the cities of Philadelphia, Harrisburg, Lancaster, York, Carlisle, West Chester, Allentown, Wilkes-Barre, Washington, New York, Baltimore, Pittsburgh, Trenton, Newark, Wilmington, Dover, State College, and surrounding areas. If you are outside this area, please contact us. We'd be glad to give you a custom quote for delivery to your area.

Pole tents are our most popular style. They have tall, graceful peaks and an airy, spacious interior. They are also more economical.

Frame tents have no interior poles and can be secured with weights where stakes cannot be driven into the ground. They can also be placed against another tent or building because they don't require extra space for ropes and stakes.

Check out this for a full explanation: Explanation of different tent styles

Sidewall are very simple to install and remove. Matching sidewall are included free with the rental of most pole tents.

1. Roll out a section of sidewall between the poles and the stakes of the tent.

2. Clip the snaps along the top edge of the side wall to the thin string that goes around the edge of the tent.

3. Where two sections meet, clip the buckles together.

4. It's that simple. You can hang sidewall on any part of the tent you want or enclose the entire tent.

Check out this video for a full explanation: Installing tent sidewall

We've been covering the Northeast's most prestigious events since 1972. We provide tents for weddings, bar/bat mitzvahs, backyard parties, church events, graduation parties, auctions, car sales, grand openings, ground breakings, celebrations, birthday parties, graduations, fundraisers, natural disaster relief, temporary storage or shelter, festivals, sales and much more. So, whether you need a tent city or a tent for your backyard party, we've got you covered.

Here are some caterers and event planners that we recommend.

Having an event outdoors is enough to make it extra special. However, there are lots of other ways to make your event one that your guests will remember for years. A tent is like a blank canvas and what you do with it is limited only by your imagination. We can light the tent ceiling with various colors of lighting. We can cover the tables with an dazzling array of linens. You can choose from a variety of chairs. We can cover the ground with flooring and carpet. Is the weather too hot or cold? No problem, we provide heating and air conditioning. And, don't forget to add cathedral window or clear sidewalls to your tent.

We've been working with our customers to save them money for years. Here are a few suggestions. Brown chairs are half the price of white chairs. Half-length linens are about half the cost of full floor-length linens. Choosing a striped tent instead of an all-white tent will save you some cost as well. Also, if we deliver the tables and chairs and you set them up and restack them, you'll save that cost. We have many different lighting options for our tents. In many cases, perimeter edison is the most cost effective.

Virtually anywhere! Typically, we install the majority of our tents on grass, asphalt or concrete, but we've installed tents on rooftops, on the beach, on an island, in a stone quarry, and many other creative locations.

That's a great question. Many people want the security of a tent but would like to hold their event in the open air if it's a nice day. We are happy to work with you on this. It works like this: when you reserve your tent, you pay a 25% deposit. If your event is on a Saturday, we normally install the tent on Friday. You may cancel the tent as late as Thursday by 9:00 AM and not need to pay any more than the deposit that you've already paid. By that time, you should be able to have a good idea of the weather forecast for the weekend. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. If you want even more time to make a decision, you may pay 50% and cancel any time up until the arrival of the installation crew.

Watch this video for more info: What if I Only Want a Tent in Case of Rain?

Yes, learn more here: Heating and Air
Conditioning

When you first think of an outdoor event you likely think of spring and fall as the best time of year, but tents are a great place for your Christmas party or other outdoor winter event. The extra challenge of a wintertime tented event will be more than paid off as you sip hot chocolate and watch the snow fall outside.

Learn more at this page: Hosting an Outdoor Party in the Winter

Here are some things to consider when planning your winter event:

• Plenty of heaters (of course)

• A walkway to the house, building, parking lot, etc.

• Flooring, and/or carpet

• Tent doors

We make it easy for you to plan a winter event. We'll help you plan a solution just for you. Our heaters have automatic thermostats that keep your event warm even when the weather isn't.

We have extensive experience with winter tenting for Christmas parties and other special events, car sales, temporary storage and much more. Rely on Tents For Rent for all your winter tenting needs.

A tent can provide the perfect atmosphere for nearly any event. Just use your imagination: weddings, backyard parties of any size, corporate events, sales promotions, bar mitzvahs, bat mitzvahs, formal dinners, auctions, fundraisers and much more.