Hosting a company picnic is an excellent way to bring your team together, facilitate connections, and celebrate achievements. Careful planning is a must to make it a memorable event. Following the tips in this quick guide to hosting a successful company picnic guarantees an organized and enjoyable company picnic.
Choose the Right Location
Your picnic’s location can set the atmosphere. Look for a spot that offers plenty of space for activities, access to shade, and adequate amenities, such as restrooms and parking.
Also, consider accessibility for all attendees, including any special mobility needs. Public parks, private venues, or even your own company grounds can be great options that meet all needs.
Set a Budget and Stick to It
Determine your budget early and allocate resources wisely. Break your expenses into categories such as food, venue, entertainment, equipment rentals, and decorations.
Keep an eye on costs by seeking out vendors that offer group discounts or convenient packages that include several items you need. For instance, consider that tents play an important role in making your picnic comfortable, as they offer shade on hot days and protect against unexpected showers.
Tents for Rent is a reputable supplier that offers event rentals that can enhance all your company events. Rent chairs, tables, flooring, lighting, and more with your tents. Browse our extensive inventory for all your needs and save time and money shopping at one great location rather than at different providers for each item.
Plan the Menu
Food is the highlight of any picnic. Remember to accommodate diverse tastes when developing your menu. Popular choices include barbecue, deli sandwiches, salads, and vegetarian or vegan options.
Offer a mix of beverages, such as water, soda, and iced tea, and consider including a fun dessert, such as ice cream or cupcakes. Have a large team or little time to coordinate everything yourself? Hire a catering company to simplify meal prep and cleanup.
Add Entertainment and Activities
Engaging and enjoyable activities can bring your team closer together. Music, whether live or via a playlist, adds a fun vibe to the day. Allow attendees to have physical fun with yard games, such as cornhole, frisbee, and sack races, are always a hit.
Consider organizing a kickball game or relay races for larger teams. Include kids’ activities, such as face painting, bounce houses, or a scavenger hunt, to make the picnic family-friendly for team members with children.
Communicate and Promote
A quick guide to hosting a successful company picnic wouldn’t be complete without tips on spreading the word to ensure team members attend. Choose a date that works well for most employees, avoiding known busy seasons or major holidays, and send out invitations well in advance. Use multiple communication channels, such as email, posters, and internal messaging platforms.
Include clear information about the location, schedule, and any items guests should bring along, such as sunscreen or picnic blankets. Handle activity sign-ups ahead of time to avoid confusion.
A well-organized company picnic can create lasting memories and strengthen team spirit. With attention to detail and a focus on enjoyment, your event can be a success for everyone.