Nothing beats the beauty of an outdoor celebration in winter. The crisp air and potential for snow provide a stunning, sparkling backdrop for weddings and corporate gatherings. Summer parties often get the glory, but a cold-weather celebration stands out. However, you must prepare for guest safety and comfort in colder temperatures. We compiled a list of things to consider when hosting a winter event to help you execute a flawless gathering.
Prioritize Heating Solutions
Your main priority is keeping guests comfortable so they stay for the duration of the party. Heaters turn a chilly tent into a cozy haven. We recommend renting powerful tent heaters that circulate warm air effectively throughout the space. Thermostats allow you to control the temperature so it never gets too hot or too cold. Combining heaters with full sidewalls creates a seal against the elements. This setup traps heat inside and blocks freezing winds so guests can leave their heavy coats at the door.
Select the Correct Tent Structure
Winter weather demands sturdy equipment that can withstand heavy snow loads and strong winds. Clearspan tents often provide the best protection against harsh weather because they lack center poles. You might also choose a clear top tent for the aesthetic. These allow guests to dine under the stars or watch the snow fall while staying warm and dry. You can consult with us to match the tent style to your location and weather forecast!
Focus on Flooring and Lighting
The ground freezes in winter, which creates a cold base for your event. Installing flooring elevates your guests off the frozen earth, keeping their feet warm and shoes clean from slush or mud. You can even add carpeting for extra insulation. Additionally, winter days end quickly, so you lose natural light early in the evening. You need adequate lighting for safety and ambiance. Consider these options to brighten the space:
Bistro lights for a warm, inviting glow
Chandeliers for a touch of elegance
Walkway lighting for safe entry and exit
Uplighting to highlight tent features and decor
Plan for Snow Removal
Snow looks beautiful in photos, but it causes logistical challenges for vendors and attendees. You need a clear path for caterers, entertainment, and guests to enter the venue safely. Coordinate with your venue or a snow removal service to plow parking lots and salt walkways before anyone arrives. Monitoring the weather forecast in the days leading up to the party allows you to activate your snow removal plan immediately if a storm hits.
Create a Cozy Winter Experience
A winter event offers magic that summer simply cannot match. Make sure to address heating, structure, flooring, and logistics to provide a comfortable experience for your guests. Considering these things when hosting a winter event guarantees you’ll be prepared for the season’s unique demands. Tents for Rent offers reliable winter tent rentals in PA and the surrounding states. Contact us today for the expertise and weather-resistant equipment to make your cold-weather celebration a success.