4 Considerations for Renting an Event Tent

The fun part of planning an event, such as the decorating, catering, and partying, happen after the hard work is done. And part of the hard work is ordering a tent rental and planning the logistics of your big event.

Fortunately, working with a tent rental company can lighten some of the load. Companies that specialize in rental tents have the experience to tell you exactly what you need for the size and purpose of your event tent.

However, you will need to pull together some numbers to help the tent rental service make its recommendations. Here are four numbers to know when renting an event tent:

Date of the Event

Knowing the date of the event will help in a few ways. First, the rental company must reserve an event tent from its available tent rentals. During more popular times of the year, rental tents may be difficult to find.

For example, 78% of weddings take place during the summer and early fall, with June, September, and October being the most popular months for weddings. If your event falls within these three months, you may want to reserve your tent rental as far in advance as possible.

Second, the rental company will need to know the date of your event to determine whether your rental tent will need environmental control systems. Tent rentals can be outfitted with heating systems during cold months and cooling systems during hot months. These systems keep your guests comfortable regardless of the date of your event. However, the rental company will need to know your event date so it can arrange for an HVAC system for your tent rental if necessary.

Time of Day

In addition to the date of your event, a tent rental company will need to know the time of day for your event. This will allow the rental company to arrange for the delivery of the event tent and schedule employees to set up the tent.

Moreover, the tent rental company may offer electrical systems, such as lighting, for nighttime events. Knowing in advance that the event is scheduled to run into the evening or night will ensure that the tent rental company has an electrical system set aside for the event tent.

Number of Guests

One of the key factors in determining the size of the event tent is the number of guests that you expect at your event. Clearly, the size of the tent needed will increase as the number of guests increases. However, the number of guests may be flexible based on the function of the tent.

For example, if the tent exists solely to provide shade for guests at a pool party, not every guest will be under the tent at once. Conversely, if the tent is intended to host a wedding ceremony, the majority of guests will be under the tent during the ceremony itself.

The setup of the tent will also be a factor in determining the size of tent needed. If you are serving a meal, you will need to include the dimensions of the tables you choose as well as the number of people that will be seated at each one when calculating the amount of space you need. For example, you may estimate 12 square feet per person when using round tables and 10 square feet per person when using rectangular tables to accommodate the tables, chairs, and guests.

Space Available

The tent rental company will need to know the size and shape of the space available to deliver and set up the tent so that it can recommend an event tent and configuration to meet your needs. If your event tent is to be set up in a park with good access roads and wide-open spaces, the tent rental company has more flexibility in the tents and tent shapes that it can offer. On the other hand, if the tent is to be set up in a 400 square foot backyard with only a narrow side yard to get in and out, the tent rental company may be more limited in the size and shapes of tents it can offer.

With a little bit of help from you, tent rental companies can help you choose an event tent. Search for "tent rentals Reading PA" for your next event to get in contact with Tents For Rent today.

7 Ways to Use Tent Rentals for Winter Events

Although much of the U.S. will be in the depths of winter for a few more months, there is no reason to exclude tent rentals from your event planning. Rental tents can accommodate many people and can be outfitted with heating systems to keep those inside the tent rental dry and warm. Here are seven ways to use tent rentals for winter events:

Staff Tent

Tent rentals make perfect offices and registration centers for winter events. For example, if you are hosting a corporate outing or winter sporting event, a tent rental service can provide a tent to keep your staff out of the winter elements. These tent rentals can house registration desks, ticket centers, and offices for event volunteers and employees. More importantly, giving your outdoor staff a place to warm up during breaks can keep them happier, healthier, and safer.

Security Tent

For public events, rental tents can provide security checkpoints and security queuing areas. Sensitive equipment, such as metal detectors, x-ray machines, and communications equipment, can be protected from wet, windy, and cold weather. These security tents can also be used as on-site command centers, coordinating security personnel to handle any threats that arise.

Welcome Tent

Outdoor winter events can also benefit from rental tents used as welcome tents. These tents can be used for visitor information services. Here, you could distribute maps, provide a help desk, or even set up interactive video systems that would be in a warm and dry environment. This tent can be decorated to match the theme of your event so that you provide guests exactly the first impression that you want to project.

Refreshment Tent

At your winter event, you can use tent rentals to house a refreshment area. A refreshment tent can shelter your guests and hospitality employees from the winter weather. Tents can be outfitted with electric generators so that your staff does not need to "rough it" to prepare and serve food and beverages.

Refreshment tents can also be outfitted with heating systems, giving guests a place to retreat when the weather becomes too harsh. If your event is operated as a fund raiser or for commercial purposes, heat, food, and beverages provide the right combination to encourage your guests to spend some money.

Event Tent

Large tent rentals can be used to host events. Whether it be a winter wedding, corporate party, concert, or seminar, a tent rental can provide a comfortable environment for your outdoor event.

For example, if your event is related to the environment in some way, such as a speech promoting clean energy, you may want to host your event outdoors. Renting a tent can keep guests comfortable and safe while they enjoy the outdoor setting.

If your event is a seminar or speech, you can arrange chairs in rows. For this type of seating arrangement, you will typically allow five or six square feet per chair, unless you are using particularly bulky chairs or have guests that require more space to maneuver.

Sponsor Tent

For events that include sponsors, you can provide tents to house their sponsor booths. Not only will this keep the sponsors' representatives dry and warm, these tents may also allow you to promote an upgraded sponsorship level. For example, a lower sponsorship level may be in a shared tent with other sponsors while a higher sponsorship level may entitle the sponsor to a solo tent.

Retail Tent

Most commercial events, such as concerts, sports competitions, or winter festivals, include retail sales. Setting up your retail store inside a rental tent can help you to protect your employees, equipment, and inventory from snow, rain, wind, and cold.

For example, a retail tent can house branded merchandise to promote and commemorate your event, but also practical goods, such as umbrellas, hats, or other warm weather gear. If your tent is heated, you will have the perfect combination of heat and shopping that can draw guests into your retail tent.

These are just a few ways to use tents for winter events. As mentioned previously, winter tents can be outfitted with heating systems and electricity to accommodate almost any use that you can envision. Many sizes of tents are available to host any number of guests and staff in a warm, dry, and comfortable environment.

3 Events You Need A Tent Rental For

Planning a large event can be stressful. You have to plan for food, drinks, the number of people that will attend, decide on what kind of entertainment you want, etc. But one thing you can't always plan for is the weather. After putting your plans into action, nothing is worse than having your outdoor venue rained out. Thankfully, tent rentals are here to help keep your party going. Check out the top three events you should get a tent rental for.

Weddings

Hosting an outdoor event like a wedding ceremony or reception can give a beautiful, fresh ambiance to your venue. Rain or shine, a large tent can provide relief from the weather. Your wedding tent can have an HVAC system in it, which means your guests can stay comfortable with heat or air conditioning regardless of the time of year. According to the Knot's 2014 Real Weddings Study, the average length of an engagement is 14 months. Or in other words, the average couple gives themselves a little more than a year to plan their wedding. So don't let the weather put all of your hard work to waste, and contact a tent rental service today.

Graduation Parties

Graduating signifies all your hard work and academic dedication coming to fruition. Tent rentals can come in a variety of shapes and sizes, and you can have table and chair rentals arrive with your tent. Rentals are also extremely durable, so your celebration won't need to stop because of strong wind or hail.

Fundraisers

Tent rentals can even accommodate large groups, so it makes the perfect accessory for fundraisers. Your rental does not need to be on flat ground, and you even won't have to set up the tent by yourself. Most rentals are also flame retardant, so you can incorporate a variety of special decorations or performances into your event, such as fireworks, grills, torches, etc.

Final Thoughts

Tent rentals can help keep your party going, even in rain, snow, strong winds, and hail. Rentals come with an HVAC system, so planning outdoor events does not need to be restricted to the summertime. You will not need to set up the tent yourself, even if you are hosting a large event like a fundraiser. So contact us today, and let us help you plan the perfect outdoor event.

Tent Rents: Interesting Things You Didn’t Know

Do you know how many guests are present in the average wedding? According to the Knot's 2014 Real Weddings Study, the answer is 136 people!

Whether you're planning for a crowded wedding or a small corporate event, chances are you may choose outdoor tent rentals to accommodate your guests. If you're like most people, you probably have some questions. Can you use tent rentals during very cold or very hot weather? What accessories are available?

Besides these practical questions, there are some surprising facts about party tent rentals that you probably never heard of before. Keep reading to learn more about party ten rentals before you buy.

You don't have to set up your tent yourself

If you've ever gone camping before, you know how challenging setting up a small tent can be. Unfortunately, normal-sized tent rentals are much bigger than standard camping tents!

Fortunately, when you rent a large party tent, it should come with a crew of people who know how to construct the tent correctly. That way, you can continue to focus on the party or event while the professionals get that 200-person tent setup.

Outdoor event tents are surprisingly strong

This may come as a surprise, but tent rentals are capable of withstanding some pretty severe weather, including high winds and most thunderstorms. After all, they're built to withstand the elements. While they might not survive a tornado, these tents can handle thunderstorms, hail, and more.

If the weather forecaster was wrong and the weather turns nasty at the last minute, no fear -- the event can go on.

Rental tents are flame retardant

What's a party without some good entertainment? Between fireworks, grills, and birthday candles, there might be plenty of fire at your event. Fortunately, there's no reason to fear an uncontrolled fire: all rental tents should be flame retardant. This is not an excuse for reckless behavior, but it should put any worries you might have to rest.

Tent rentals come in all shapes and sizes

Every event is different; as such, there is not "standard size" for event tents. Instead, tent rentals come in a wide variety of sizes. It's up to you to determine how big you need yours to be.

To figure this out, you first need to know how many people will be attending. Then you multiply that number by the number of square feet needed per individual. For example, six square feet per person are needed at your average cocktail party. For a nice sit-down dinner, you will need about 15 square feet per person. But for a dance area, you can get away with only two square feet per person.

You can have an HVAC system on your tent

The thought of holding an outdoor event in extremely cold or hot temperatures can be stressful, but you can actually have an HVAC system on an outdoor party tent.

Whether you need air conditioning, heating, or ventilation, this means you can hold an outdoor event at any time of year.

Tent rentals don't require flat ground

Unlike camping tents, rental tents don't need a specific ground type to be stable and functional. They also don't utilize guy lines, poles, or stakes. This makes event tents highly versatile and convenient for practically any occasion.

As you can see, event tents are ideal for just about everything. Whether you need a place to host a birthday party, wedding reception, or corporate event, rely on Tents For Rent today.

Contingency Plans for Outdoor Events During Severe Weather

Unpredictable weather is the bane of any great party. As such, there is a need to have contingency plans for your tented events if you want your party to go off without a hitch. Here are some of the top ways you can keep your guests safe and secure in inclement weather.

Plan for Evacuation

You should plan what to do with your guests and the equipment in case of bad weather. While a spring shower might pass, a thunderstorm could lead to dangerous circumstances. As such, you should know where your guests can get alternative shelter and how long it may take to get there. If you plan to weather the storm, you should rely on tent rental companies with plenty of tools to keep your tent -- and your guests -- safe.

Create a Communication Plan

How will your guests learn about what to do in case of bad weather? As the host, you should create a plan that can help in directing your guests to a safe place. For instance, you can create a series of scripted messages that can be used during the emergency or invest in a speaker to pass on important information.

Train Your Event Hosting Team Well

In case of bad weather, you'll need a few people to guide the guests to a safer place or pass the communication. You should train all the people involved in the execution of the event. They should learn about what to d

Get Insured

Outdoor events often carry considerable risks. The steps mentioned above may help improve the success or continuation of your event, but they will not offer you much security when it comes to financial risks that you incur on your wedding tent rentals.

Strong winds in a storm may tear down all equipment from your wedding tent rentals. Taking an event insurance policy can protect you from considerable losses related to ticket cancellation refunds, backup indoor venue hire, and low attendance prompted by poor weather.

Get a Weather Forecast From the Local Area

You should get a local weather forecast before your event so that it can aid in your planning. In the event of serious weather, you can always re-schedule and plan the event for another day.

Get Umbrellas as Part of Your Wedding Rentals

Umbrellas can come in handy during a rainy or sweltering day. Using umbrellas can allow your guests to protect themselves from rain and UV rays that can cause sunburns. The umbrellas will allow your guests to stay dry as they go indoors or stay put in an outdoor event hosted on a sunny and hot day.

Utilize Indoor and Outdoor Spaces

Hiring an outdoor space and relying on an indoor event hosting venue will allow your guests to move between the two areas. It is cost-effective because you can use both places, and it will enable those that wish to stay indoors to do so while others can use the outdoor spaces.

There's no way to stop inclement weather, but there are a few ways you can stop it from ruining your day. Even though up to 15% of weddings occur in June, a summer shower could still wreak havoc on your wedding tent rentals. Plan for the worst and rely on Tents For Rent for all your wedding tent rentals.

How to Prepare Your Backyard for an Outdoor Party

If your goal is to throw your neighborhood’s coolest party of the fall or summer, your first challenge is going to be setting up your backyard for the celebration. Compared to indoor get-togethers and parties hosted at fancy venues, hosting an outdoor event involves a bit of extra time and attention to prepare correctly. From table and chair rentals to cutting the grass, follow these tips for preparing your backyard for an outdoor party and get ready to win that elusive title of best summer party host.

Mow the Yard

Yes, this is a given. Still, it’s worth mentioning -- the more obvious a detail, the easier it is to tuck it away in the back of your mind until you forget about it completely. And this is one last-minute detail you don’t want to forget. Get that grass trimmed!

Clean the Porch or Patio

Find a broom and maybe a pressure washer and get to cleaning your porch, patio, and any outdoor furniture you have outside. Depending on when the last time was that you did this, it may take quite a bit of time to do, so you'll want to get this done in advance. Be thorough and remember to get rid of any pesky spiderwebs.

Extra Seating and Party Rentals

If you don’t have 20 or so chairs in your possession already, that’s no problem. With local services offering table and chair rentals, you should have more than enough options to choose from for seating all your guests. In addition to table and chair rentals, you can also rent a tent. It’ll probably be either a frame tent or a pole tent, which are the two basic styles.

Decorate

This is the fun part! Decorating is its own art form, so do some research to find out how to coordinate different elements, and what will work best for your yard. Choose a theme or color and go wild!

Set Up Your Lights

If the party is any good, it’ll last long past sundown. And you’re going to be hosting the best party of the entire year, so you know you’re going to need plenty of outdoor lighting. Invest in some good bright lanterns and maybe make some candle holders out of mason jars for a rustic effect. If you expect to be grilling past sundown (which is very likely later in the year), get some grill lights to help illuminate the food as you're preparing it.

Clean Your Grill

To get your grill clean for the party, you’ll want to use water and soap to wash most of it. To clean the grates, turn the grill on and leave it for 10 to 15 minutes. Turn it off and after it’s had plenty of time to cool back down, clean it using a stiff wire brush made for scrubbing grill grates.

Fill Up the Propane Tank

Without a propane tank, you won’t be getting any grilling done! You don’t want to be one of those hosts whose propane runs out halfway through dinner, so get that out of the way now.

Set Up a Grilling Area

It’s not enough to have a grill and propane, although that’s a start. If you intend to make dinner for everyone seamlessly, you’ll need at least a simple counter or table next to the grill with all of your tools and condiments. This can include utensils, containers, seasonings, and food to be prepared, among other things. To avoid having to bring too many seasoning shakers with you, try mixing the seasonings you need all together indoors, then bring out just one container for cooking with.

Set Up a Bar or Serving Area

In addition to a designated place set up for cooking, you’ll also want a space prepared for actually displaying and serving the food. If you have access to one, set up a bar cart with some of your favorite drinks. Try to set things up so that everyone can easily serve themselves without having to ask for help.

Prepare a Party Playlist

After good company, music and food make the party! Organize the perfect party playlist using Spotify or another service. Otherwise, choose from one of many playlists created by others.

And there you have it: how to prepare for an outdoor party, from table and chair rentals to cooking prep.

Factors to Consider When Renting A Tent For An Outdoor Event

Few things are as fun as having an outdoor event. People love celebrating outside, where they are free to move around. For this reason, it is crucial to rent a tent for your outdoor event, no matter if it is a wedding, graduation party, or another type of event. However, there are things to consider before renting a tent for your outdoor occasion. Here are the most important factors to consider.

Venue Rules and Regulations

If you have the event in a rented venue, you need to read the rules and regulations of the venue. Venues usually state the size of tents and the location in which it can be installed. Check to confirm if their regulations are in correlation with your plan.

If they are, find a tent rental company and make a reservation. If they are not, keep looking to find one that works for you. You don't want to finish all the arrangements and then find out that the tent you rented is not allowed in the venue.

Also, ensure that the venue has local permits for setting a tent to avoid having issues with authorities on your special day. If you are renting a backyard party tent, you need to check the local regulations on your own.

Type of Tent

When working with a tent rental company, you need to have an idea of the type of tent that you want. The major types include Aluminum frame tents, Bedouin or free-form tents, and Peg and pole marquee tents. All of these tents can work for any event, but they have different specifications.

The tent rental company will show you all the types of tents that they have. Choose one that suits the venue that you have chosen. Your budget will also determine which tent you select as they differ in prices. Rent a tent that will make your event a success.

Number of Guests

Another thing that you need to consider before renting a tent is the number of guests. The guest count determines the arrangement of chairs and tables as well in the tent. Table and chair rentals are often available from the same tent rental company. Thus, tell the company the number of guests and the formation of furniture you desire.

The tent rental company will calculate the number of guests per table and then use tents that will fit perfectly without having guests sitting outside the tents or standing around.

Floor Options

Moreover, the floor options that you have in mind determine which type of tent to rent. Bedouin tents are ideal for soft grounds, allowing you to get away with a smooth carpet. Wedding carpet rentals are on the rise, so you should be able to find a carpet that blends with your decoration.

Peg and pole marquee tents work best with grass and beach sand. Therefore, you can order them when you have a backyard party or beach wedding. Aluminum frame tents are ideal for hard surfaces such as wood. Before hosting an outdoor event, you need to know which of these floor options you want.

Temperature Considerations

The season in which you have your event is an essential factor when renting a tent. During the summer, order tents that have an air conditioning feature to ensure that the temperature is comfortable.

Get tents that have enough heat when your event is during the winter. Consider getting sidewalls from the tent rental company to protect your guests from wind or rain.

Frequency of Hosting

If you are always hosting an event, it is advisable to buy a party tent. However, the decision to buy or rent a tent has many variables. If the tent will be used three or four times each year, it is probably better to rent the tent.

Entertainment

If you are having a DJ play, a band perform, or a dance floor installed, you need to communicate this to your tent rental company. This will help them determine the size and type of tent to bring.

Outdoor events are fun, making it vital to have everything in place on time. You can now host impressive events in the future because you know what to consider when working with a tent rental company.

5 Ideas of On-Campus Tents for College Commencement Celebrations

Do you want to organize the best commencement celebration at your college? The one that everyone will remember and it will be talked about for years?

Then go for an outdoor themed party, it will be a perfect solution! It will be able to host as many students as want, and it will not be one of those lame every-year celebrations that they have. This party will rock!

Here are five ideas for you for the theme to choose and how to decorate your tent:

The Great Gatsby Themed Party

If you wanted to get at least the feeling of the most spectacular Long Island party, you probably already watched the movie. But rewatch it from the event manager's point of view! The sea of ​​ideas will literally overwhelm you!

Your tent should shine, glow with lights and sparkle - garlands, serpentine, strings of pearl beads, tinsel, golden or silver confetti, add your own idea! The sparks should dance on the crystal of glasses and huge chandeliers, reflected from endless mirrors.

The ceiling should be decorated with balloons, and you should put multi-colored hydrangeas or roses everywhere. Arrange spectacular bottling of champagne into a pyramid of glasses, consider ordering cold fountains and sparklers.

Do not forget about comfortable sofas. Every detail should scream: "I have indecent money. And yes, I spend it on this nonsense!"

source: https://unsplash.com/photos/yMY1QE5wpyA

The Greek Themed Party

The pompous party in the Greek style is a fascinating and beautiful idea for a celebration.

To bring the feeling of a real Greek party, be sure to maintain the design in a specific color scheme. The primary shades better be white and ivory. A lot of muffled greenery (olive shade), bright spots of fruits, and delicate buds of pinkish, violet, or yellowish shades will make the tent even more attractive.

Add some gold to outline the connection between the decor and the costumes of the guests. And, of course, there should be some brown shades to represent such elements as wood, earth, clay. Add some vases and utensils, as well ass national ornaments on textiles.

This themed party is especially popular among students. A specialist from EssayPro, Jenny Ronalds shared her personal college experience: "There was this one time, I recall, I was working on my term paper outline and was quite busy. But my friends convinced me to go to a party with them. We had a lot of themed-parties at uni. But that one was the best. It was a Greek styled party. It was a blast!"

source: https://unsplash.com/photos/-zoe4nviem4

Japanese Themed Party

Travel to another world full of surprising discoveries, colorful images, and with a completely different attitude to life. The party in the Japanese style is a restful, detachment from problems and an unforgettable immersion in the culture of one of the most mysterious places on the planet.

Here's the list of what you may use to decorate the tent:

●     Pictures with images of sakura, fans,  landscapes, and etc.

●     Fans with oriental ornaments;

●     A low table on which a large fan, a vase with hieroglyphs, figurines, and several origami crafts can be placed;

●     Flower ikebana;

●     Candles floating in water (for example, in large glasses or transparent dishes) together with rose petals or buds;

●     aromatic lamps with oriental ornaments.

source: https://unsplash.com/photos/8sOZJ8JF0S8

Hawaiian Themed Party

Want to make a unique theme party that you haven't done before? Then, perhaps, you will like choosing the style of Hawaii. Think about it - coconuts, palm leaves, and fruit snacks everywhere.

Is there anything better than recreating the hot beaches of these unique islands?

To create a festive atmosphere, it is necessary to decorate the tent with beautiful flowers, Hawaiian leis, and other attributes of hot islands. You may also use the flower-patterned tablecloths. Add some balloons, island paintings and fresh flowers, such as home palm trees.

Wild West Themed Party

Would you like to go back even for a day to the times when harsh men spoke about the matter of honor? A cowboy party can serve as a great celebration option!

It is necessary to create a farm atmosphere. You can decorate the tent with red flags, arrange wildflowers, spikelets in vases from vines, add some bright feathers. If you can organize a retro-bar style reception, this will be a wonderful highlight of the party!

Hang retro curtains. Cover the tables with tablecloths of a characteristic color, for instance, red-white cells. Hay bales will look harmonious both in the yard and near the festive table.

Hang something like a lasso, cowboy hats, horseshoes all over the territory. Put tin cans on the fence in rows. At the entrance to the courtyard, hang a large poster "Wanted" with a photograph of one of the guests.

source: https://unsplash.com/photos/blYbCOaCgw4

Wrapping Up

With these ideas and a beautifully decorated tent, you will have the party of the year. You can also organize different things to do at a celebration, such as quests, games, marathons, whatever comes to your mind!

 - Jaiden Deschner

What You Need to Know About Wedding Rentals

Did you know that couples spend an average of 14 months engaged? That means most couples have just over a year to prepare for their wedding.

If you’re at a loss knowing where to begin with planning wedding rentals, you’ve come to the right place. The following is everything you need to know about wedding rentals.

Getting Started

The first thing to do when you’re planning a wedding is to outline an overall vision for how you want the event to look and feel. You probably won’t know everything that you want at the start, but you'll definitely know a few things. Begin with defining the elements that you know you want to include and work out the rest from there.

You can take a piece of paper and write down what you want to accomplish with each aspect of the wedding. Across from this, write down what you’ll need in order to accomplish those goals. For instance, if you’re having an outdoor wedding you’ll need to rent wedding chairs and a rental tent. For a sit-down dinner reception, you’ll need table and chair rentals.

Getting these things laid out right away will come in handy when you inquire about wedding rentals later.

Below are some commonly-rented items you may want to take into consideration.

Special Tables and Chairs

You might think of chairs and tables as being very basic and plain by default. But you would be surprised by the range of options available for seating and dining furniture.

Custom Bars

There are a lot of options available for bars as well. Bars can be se tup in any room, and they don’t have to be the standard straight ones. Curved and even completely round bars are often possible.

Wedding Lighting Rentals

Wedding light fixtures can be plain in their appearance or they can tie the rest of the decor together with elegant, satisfying designs. Often your options aren’t restricted to conventional lights. Colored lights, wall projections, and more are often available to spice up the wedding.

Wedding rentals are an important aspect of overall wedding planning. By getting an early start, you can plan on having a peaceful, enjoyable wedding for everyone in a very beautiful environment.

How to Plan a Wedding Reception: 7 Steps

The reception can be the most memorable part of a wedding. Follow these steps to make sure yours shines!

1. Set the Date

Set the date for the wedding well in advance. This is important for giving everyone time to adequately prepare. You should also set the date before you start looking for party tent rentals or a place to host the reception.

If you will be hosting the wedding somewhere other than the outdoor party tent rental (such as a church), you will want to plan this well in advance. Venues can be booked as far as a year ahead of time, so you can’t get started too soon.

Take into consideration when the wedding will occur -- the time of year and the day of the week especially. Winter weddings can be cheaper than summer weddings, but of course, if you’re hosting the reception in a party tent rental, that might not work in your area. It’s also helpful to note that since Saturday is the most popular day for weddings, you could save money by planning yours for a Sunday.

2. Define Your Budget

You will need a budget for the reception that’s separate from the overall wedding budget so everyone knows exactly what they can spend and how to plan.

3. Define the Key Elements of the Reception

Some things you will have to consider at this stage of planning is the location, style, and agenda for the reception.

If you’re looking at party tent rentals, then you’ve probably already decided to have an outdoor reception. However, you might want to have a backup option ready just in case the weather gets bad right before the event.

Another question to ask is whether you want the reception to be a formal one or more casual. This will define the structure and style of the reception.

Other questions to ask are: will there be a toast to the new couple? Will the bride and groom, and perhaps their families, be formally announced to the guests? When and how will the dancing begin? How will photos be taken and shared? Will there be a bouquet or garter toss?

4. The Party Tent Rental

There are two basic kinds of outdoor event tents, both of which you can get from a party tent rental service: frame tents (such as clearspan tents) and pole tents (this includes tensile tents).

A sales representative can help you decide on the best party tent rental for your reception.

5. Seating Arrangements

If you’re having a sit-down dinner, managing seating arrangements can be very demanding and complicated, so this is something you’ll want to figure out well in advance.

Will the bride and groom sit at a “sweetheart table” facing the guests? Or will they be seated with the bridal party? Alternatively, many couples prefer to place their table directly among the guests for a more up-to-date feel.

Take special care for seating elderly and disabled guests -- make sure they can get to their places easily, and that they won’t be too close to any speakers who may need to get up from the table.

If you have certain guests who don’t get along well, or simply to avoid complications altogether, you can use place setting cards with names on them to show everyone where they should sit.

6. The Reception Menu

The food at a reception is one of the most important parts, as the menu items can become something that people will talk about for years to come.

Choosing a menu can be fun, but you’ll want to be aware of any dietary restrictions some of the guests might have.

You will need to decide whether the food will be served in a buffet-style setting, or if it will be brought to people’s tables by servers.

7. The Wedding Cake

Generally, there will be a smaller, separate table where the wedding cake will be cut. You will need to decide whether the cake will be treated like a dessert for the dinner, or if guests will be given a piece to take home with them at the end of the reception. Make sure a photographer is prepped and ready when the cake is cut so they can capture the experience.

Conclusion

There you have it -- seven steps to planning and preparing for a successful wedding reception.

Things to Consider before Deciding on a Wedding Venue

When you’ve made the decision to get married outdoors, you have to start mapping out a series of backup plans for your original plans. It’s like planning for two weddings on the same day.

 The venue holds a considerable space in the decision-making process. You can’t decide the wedding date, number of guests, food and drinks to serve, and other logistical aspects of the ceremony without the venue.

 The truth is that the perks of having a wedding out in the open outweigh the challenges that go with it. Exchanging vows in a gorgeous setting—in a garden or by the beach, in front of friends and loved ones creates a memory that can last a lifetime. It’s something you can always go back to and replay for the rest of your life. A moment like that doesn’t come with a price.

 Whatever the challenges may be at your chosen outdoor venue, they can be pushed back with careful preparation. For outdoor weddings, you’ll need at least a year to decide on what you and your partner want and plan the details as close to it as possible.

 To get you started, here is the guide you need to turn your outdoor-affair dream into reality.

Factor in Both Weather and Temperature

 The enemy of any outdoor event is the weather. Though forecasts are usually spot-on, there are days when wayward drizzles or rain showers do occur, considering the recent climate change permutations.

 No amount of planning can prevent a downpour. This is something that you and your future life partner will have to accept on the day you decide to do an outdoor wedding.

 Make sure your chosen venue has a covered alternative within the premises, should rain happen despite the sunny-weather forecast, or a good spot where you can put up a tent. It’s probably not part of your dream to get married in a tent, but at times you’ll have to accept defeat when nature intervenes. Again, be prepared for the unexpected in case it should come to that.

 Negotiate with the venue administrators and see if they can leave the rainproof option blocked on your wedding day. Also, check the calendar of the surrounding properties, and find out if there will be other parties to be thrown in on your special day. You don’t want your special ceremony to be taken over by loud noises from a nearby event or birthday celebration a few feet away.

 Be clear and specific about what your guest should wear for the venue after taking into account the expected weather conditions. Best to include (in your wedding invitation) the details of what proper attire constitutes so there won’t be any kind of discomfort on the big day.

 Most brides and grooms do a walk-through of the venue when checking for suitable clothing for their guests to wear. They visit the site around the same time they are scheduled to have the wedding ceremony. Doing this will give you an idea of the actual thermal conditions, so you can recommend appropriate wardrobe for your upcoming nuptials.

 Also, you can arrange the seats properly, make sure no one will be facing the sun directly as you recite your vows in front of the guests. If they have to, then you can prepare paper parasols as protection from the sun. If the forecast is cooler than that of most days, you can prepare shawls or heaters in the vicinity to keep your guests comfortable and warm.

Process Permits Ahead of Time, and Get to Know the Venue’s Event Policies

 Property managers are the best friends you wish you had when it comes to outdoor weddings. If you’re having your wedding in a public place, you can be sure that it comes with a permit. Get in touch with the property manager or administrators to see if they allow food and drink vendors or if they have their own in-house caterers.

 See if you can put up tents and other decorative stuff you may want to have during your wedding. Permits usually take time, so make sure you get those out of the way months before the wedding date.

 In terms of accessibility, check to see if the site is easy to navigate for the elderly and for the physically unfit. If not, ask if the management is willing to accommodate and install handicap-friendly fixtures that you can take out after the wedding.

Check If the Venue’s Staff Will Assist in Getting Decor and Gifts Back to Your Hotel

 One of the most overlooked parts of the wedding is handling gifts and decorations. Ask your point of contact for the venue if they will provide assistance in transporting wedding gifts back and forth.

 Same goes for the decor. Though your designated wedding coordinator will take care of this part—it’s good to know this beforehand—so your guest will know whether or not to take the gifts with them or leave them at your hotel.

 You won’t think so much about these things when you’re indoors. But when you’re at the mercy of the weather mood, you have to take these things into consideration—especially for the benefit of your entourage. They will be doing all sorts of things that are part of their areas of responsibilities during the wedding.

 Your entourage will be making rounds, attending to your guest’s needs, and helping some to their seats. They will appreciate having the option to not to drag along the groom’s handpicked groomsmen gifts with them or the bride’s gifts to her best gals.

Choosing the Right Bridal Gown

 It’s the bride’s dress that takes a substantial amount of time to decide on. At times, it takes a village to get to the right one. There’s too much pressure on the thought of perfection. It’s not enough for the dress to just feel good—it has to feel and look perfect.

 Outdoor weddings can be tricky for gowns. If your wedding will be in a garden with splendid lawn features, then make sure the sprinklers aren’t turned on hours before the wedding—or you’ll end up walking on a damp and possibly slippery surface. Grass clippings will cling to the fabric one way or another. Same with beach weddings, but this time, sand instead of grass will be your gown’s major obstacle.

 Your safe bet when it comes to outdoor affairs is to keep it short—your gown and footwear, that is. You’ll have to go through the same rituals that most brides do—rip out pages from wedding magazines as a starting point and build up your visual references from there.

 When you have a clear image in your head on what you’d like to wear on your big day, then you’re ready to take the next step—share your ideas with a dressmaker. It takes time to create a wedding gown (six to ten months, give or take), so bite the bullet when you’re absolutely sure.

 It’s also around the same time you’ll be considering your budget for the dress. Try to make enough room for everything else on top of the dress, like the tailoring service that comes with creating one and the veil to match it with. When you decide on a budget for a dress, consider the rest of the items that go with the dress. This will help you come up with a more reasonable estimate.

Choosing Your Wedding Organizer

 Going with a professional wedding organizer can take loads of pressure off from you. You’ll find comfort in knowing that you’re with someone who has done this more than a dozen times over. But even more than that, organizers usually maintain good working relationships with vendors. They’ll walk you through the kind of service every food caterer, equipment rentals, cake maker, and the tables and chairs suppliers provide, and the organizer will tell you if these people can be trusted.

 Also, they can tell you straight off the bat if what you want for your wedding is something doable at your chosen venue. Organizers give you a heads-up on the possible challenges that may come up if you were to pursue your goals. Other than that, they can throw in ideas that you never thought would be possible.

 You may spend countless hours on bridal magazines or Pinterest to gain fresh perspective and inspiration. But a wedding organizer has it all in their head. You’ll be surprised by the brilliant suggestions they come up with—chances are, one or two of those suggestions will surely knock your socks off.

 Tricky situations, more often than not, arise during unusual times. Organizers have a way of putting out fires discreetly. You’ll need this kind of unique problem-solving skill when you’re having an outdoor ceremony.

 A million things can suddenly come up—from the caterer not setting up on time, the sound system crew, the band missing an amplifier, or the entourage or guests having a momentary breakdown for whatever reason. Your heart and mind will be at a different internal plane during the wedding, so you badly need someone you can rely on to take care of external and sudden things.

 Your wedding organizer will take full command of the venue details, vendors, and logistics, making sure everything runs smoothly in the background as you bask under the warmth and love that will be emanating from your loved ones and the person you’re about to share your life with on your wedding day.

by Tara

Tips For Planning A Successful Outdoor Event

Hosting an outdoor event can be a complex task. You need to ensure you have enough space for everyone and that you can handle anything the weather throws at your event. You need to prepare for any last minute changes to the guest list, food and beverage mishaps that will happen, and make sure that everything is set up just the way you want it. Read on for tips on how to successfully plan an outdoor event with tent rentals.

Double Check Your Guest List

Double checking your guest list is imperative to make sure you have enough space for all of the people on your list. Most weddings, for example, have about 136 guests, according to the Knot’s 2014 Real Weddings Study. Tent rentals often use the number of guests attending an event as a guideline for recommending tent sizes and quantities. Knowing how many guests will be at your outdoor event will ensure you have enough shade and event space for everyone. It also ensures that you have enough food and beverages for guests, as well as enough seating. If your event is a business event, something as simple as having enough business cards can be solved by double checking your guest list.

Plan For Bad Weather

Even with modern radar, the weather can be unpredictable. A late afternoon thunderstorm can pop up, the wind can pick up in an instance, and snow can fall from the sky without a moment’s notice. You will want to be prepared for any situation when hosting an outdoor event. A tent for a business meeting will keep professionals dry in case a storm blows in, and wedding flooring rentals provide a solid surface for your outdoor event. This will be essential if the weather turns or it is cold or muddy outside.

Outdoor Event Rentals

When it comes to planning your outdoor event, find a rental service that caters to every need you may have. Whether it is table and chair rentals or a tent for a business meeting, a tent rentals company can help ensure you have a relaxing event. They can provide you with everything you need, from a backyard party tent to wedding carpet rentals. A reputable rental service will work with you to ensure all of your space is adequately covered and you have seating available for all of your guests. They will even cater to last minute changes and delays.

When it comes to your outdoor event, find a tent rental service that can provide your gathering with everything it needs, from chairs to lighting to tents. Use a tent rental service to give your guests something to talk about later.

Tips for Holding an Outdoor Wedding

Everyone wants their wedding to be beautiful, which is why many couples choose to get married outside. There are a lot of stunning outdoors places to tie the knot. They offer amazing photo opportunities, and often extra space that an indoor venue wouldn't have. However, they can be some struggles to holding an event outside. This is even more true when you choose to have both the ceremony and the reception outdoors.

There are some ways you can prepare for an outdoor wedding to help it be successful. With the right preparations, you can avoid having your day ruined by bad weather or dealing with runaway decorations due to wind. Below are some tips on how to conduct a beautiful and successful outdoor wedding.

1. Secure Everything

When planning any event outside, you run the risk of wind blowing things away. These things could include your table cloths and decorations that you spent so much time preparing. That's why it's always a wise idea to make sure everything is extra secure. Using a little more tape, glue, or nails can prevent things from taking off in the wind and ruining your decorations.

2. Rent a Tent

It's always a good idea to rent a tent for a wedding that is outside, especially if you live in an area with unpredictable weather. Party tent rentals are often cheaper than buying a tent and they can help protect everyone from any rain that might make an appearance. They can also provide shade so that everyone isn't baking in the sun all day. If you have an open enough area you could have one tent for the ceremony and one for the reception. If you only plan to use the tent once, it's generally best to rent a tent for a wedding instead of buying one.

3. Wear the Right Shoes

Outdoor weddings also provide the dilemma of soft and sometimes uneven ground. This is why it's generally a good idea to avoid heels if you're getting married on the grass. If you have an outdoor space with concrete you should be okay to wear whatever shoes you want, but heels can get stuck in soft ground and make walking difficult.

4. Have a Backup Plan

A plan B is always a good idea with outdoor events. Even if you rent a tent for a wedding, severe weather could still drive you inside. One good plan is to choose a venue that offers both outdoor and indoor space so that you can move inside if needed without having to use two separate places.

5. Defend Against Bugs

Decorating with citronella candles or torches can help to keep bugs away without taking away from the look of your wedding. You can set these up prior to your guests arriving to ensure a bug-free and comfortable day. It also can't hurt to spray the wedding party with some bug spray.

There are certainly a lot of things to consider when it comes to getting married outside. However, with the right preparations, you can have an amazing outdoor wedding that your guests will never forget.

5 Summer Wedding Traditions

Summer means summer weddings. According to one survey in 2015, 80% of weddings occurred between May and October. While this means that venue rentals and tent rental services may already be booked for this year, there are many reasons, both practical and traditional, to begin planning now for a wedding next summer.

In fact, the average couple is engaged for 14 months, giving them a little over a year to plan a wedding, according to The Knot's 2014 Real Weddings Study. Here are five traditions associated with a summer wedding:

Getting Married in June

Up until about 2016, June was the most popular month for weddings. Aside from the nice weather, which enabled guests to plan their travel and the couple to plan an outdoor wedding and reception, June is also named after the Roman goddess Juno, goddess over marriage and childbearing. It was believed that June weddings were auspicious and couples married in June would be blessed by Juno.

In 2016, October surpassed June as the most popular month for weddings according to a 2016 survey. There seem to be varying reasons why this has occurred. Climate change is given as one reason; summer months are too hot for outdoor weddings in some parts of the U.S. so fall weddings have grown in popularity. Also, summer may have been a victim of its own popularity, with couples choosing fall dates after being unable to find caterers, tent rental services, bands or DJs, bakeries, and so forth that were not already booked for summer dates. Moreover, the calendar may have influenced the shift from summer to fall, with three-day weekends in September (Labor Day) and October (Columbus Day), whereas June, July, and August have no three-day weekends except when the Fourth of July happens to fall on a Friday or Monday. In fact, Columbus Day weekend was the most popular weekend for weddings in 2015 and Labor Day weekend came in second place, supporting the idea that summer weddings are slipping later in the year due to the occurrence of two different three-day weekends.

Getting Married on Wednesday

Like weddings in the month of June, Wednesday weddings were thought to be especially auspicious. However, practicality has won out and now, Saturdays are by far the most popular day of the week for weddings, followed by Fridays and Sundays. Wednesday is now the second least popular day for weddings.

Having an Outdoor Event

Another tradition that goes with summer weddings is the outdoor event. According to a survey in 2017, more couples were married outdoors (52%) than inside a church (22%). Moreover, party tent rentals from a tent rental service can double as a venue for a wedding reception after the wedding. While wedding tent rentals are traditional, some may be concerned about how summer temperatures may affect their event. However, during the hottest days of summer, tent rental services can supply air conditioning units for rented wedding tents.

Flowers

Flowers are traditional for weddings generally, but there is a particularly strange reason flower bouquets were carried in summer weddings. In the 16th century, people typically only washed their hands and face, believing that bathing could let "bad air" infect the body and cause disease. Carrying a flower bouquet at special events, such as weddings, masked body odor. These days, flowers are essential for creating a festive environment and carrying the theme of a wedding tent. In fact, the average amount spent on wedding florists in 2017 was a little less than $2,400.

Rice or Bird Seed

As a sign of fertility, rice or other grain, fruit, cakes, and biscuits have been tossed toward newly married couples. In the 1980s, a rumor started that birds who ate uncooked rice thrown at weddings could die a grisly death. This rumor has been debunked scientifically, but the rumor gave rise to a new tradition of throwing bird seed rather than uncooked rice. Still, many rented venues, like reception halls and churches, ban the throwing of anything, including rice, bird seed, and confetti, because of the difficulty in cleaning up the scattered pieces and because the scattered pieces create a risk of a slip and fall injury. However, a wedding reception held in a backyard party tent from a tent rental service does not come with such restrictions.

When you want the best tent rental service for your upcoming wedding, rely on Tents For Rent today.

5 Ideas for Summer Party Tent Decorations

Summer is here and that means summer party time has also arrived. With everything there is to celebrate during the summer, there are many reasons to rent a tent and throw a party with your closest friends and family.

When renting a tent, it's important to keep in mind that there are two types of tops available: polyester and vinyl. However, the options may be limited by the type of party tent. For example, almost all large event tents are made of vinyl because it is durable, affordable, and strong. After choosing a tent, however, it must be decorated. Here are five ideas for decorating a party tent for a summer party:

Graduation Party

Summer starts with graduation parties and graduation parties are perfect events for tent rentals. The standard theme for graduation parties is a nostalgic retrospective with photos of the graduate typically decorating the party tent. But graduation is also the beginning of a new chapter. Decorating for the graduate's future is another great idea for this type of party. For example, a party tent for a high school graduate could be decorated in the school colors of the university the graduate will attend. Similarly, a party tent for a college graduate could be decorated to evoke the graduate's upcoming career such as law books for lawyers or blueprints for architects. Alternatively, a party tent for a graduate who is relocating for a job could be themed to the city or town the graduate is moving to.

Corporate Event or Wedding

Tent rentals can be used for a classy summer party like a wedding or corporate event. Trees and other plants can be used to decorate the interior of the tent to evoke an outdoors theme while you still enjoy the shade of your tent. Alternatively, tent poles can be decorated with branches and vines to look like trees. Leaf rope and vines can also be strung along light strings to continue the outdoors theme. A water feature or fountain can be used to bring an additional touch of class to the event.

Pool Party

Most party hosts want to leave a pool party with good memories, not with a sunburn. Tent rentals can be used to give pool party guests a shady place to cool off, socialize, and snack away from the sun.

Pool party themes can vary widely. For example, the party tent could be decorated with fish, sea life, seaweed, and paper lanterns to evoke an "under the sea" feeling. Party planners can capitalize on a recent viral trend with a "baby shark" themed pool party for kids. For a more mature audience, a 1960's beach party theme could be evoked with surfboards, beach balls, surfing music, and a fire pit outside the tent to represent a beach bonfire.

Block Party

Tent rentals can protect guests from the sun and the occasional summer shower during casual events like neighborhood block parties. Again, themes for decorating a party tent for a block party are limitless. An Independence Day block party can include patriotic bunting and flags to decorate the party tent. For a more casual block party, an old fashioned tiki party theme can be evoked using bamboo, tiki mugs, tiki torches, and Don Ho music. An Oktoberfest themed block party can be held later in the summer or early in the fall (Oktoberfest in Munich, Germany begins in late September). An Oktoberfest block party can include German-themed party decorations, bratwurst, and soft pretzels.

Halloween Party

Although not strictly a summer event, tent rentals can be used for a Halloween party as well. As summer turns to fall and the weather cools off, heating systems can be rented along with a rental tent to keep party guests warm. Halloween party themes can be subtle celebrations of the fall season or an all-out fright fest. For young party goers, the standard bats, jack o'lanterns, and skeletons can be used to decorate the party tent. For teenage parties, a glow in the dark dance party can be decorated with fluorescent party decorations and glow stick table lighting. For more mature party goers, hay bales, pumpkins, flint corn, and autumn leaves may evoke the fall season.

Tent rentals are perfect for any summer party. They provide shelter from the sun and occasional summer shower and can be decorated for any occasion, including graduation parties, corporate events, weddings, pool parties, block parties, and even Halloween parties. For more information about quality tents, don't hesitate to reach out to Tents For Rent today.

Factors to Consider When Hiring for Wedding Rental Services

Organizing for an outdoor event is one of the most challenging aspects of a party that individuals have to undergo. If you are planning for a wedding, you should be able to analyze the rental tent services in your region so that you can get the best rental tent to improve the guest experience at your wedding. In most cases, wedding parties are held outdoors, which means that you must be prepared to have the necessary rental tent services for shade and to protect against extreme weather.

Wedding tents vary in size, decoration, quality, and other accessories. Therefore, you should make sure that you get rental tent services from a company that can provide a wholesome experience. Here are some of the factors that you need to put into considerations when hiring a company to supply a rental tent at your wedding.

1. Rental Tent Experience

Carrying, installing, and maintaining wedding carpet rentals and chairs is a practical activity and experience. Therefore, you need to get a company that has been in business for a longer period. Most of the companies that have wedding tents for rent have been in the industry for a longer period, and there is no doubt they already know what is needed. They know how to organize your tents such that your guests fit and have enough spaces to walk around. Hiring amateur companies could have significant negative impacts on your wedding, which is something you don't want to happen on your big day.

2. Quality and Excellent Services

When you are looking for wedding rentals Lancaster PA, make sure you concentrate on a company that does not only provide the tents for you but an organization that goes further to offer excellent services. You are not only interested in wedding tables and wedding chairs; you are also interested in how they are delivered. A company that has excellent services will make sure that you get your wedding tents and chairs early enough for assembling. Some of the companies could start assembling wedding tents when the guests have already arrived. That's poor and low-quality services.

3. Wedding Accessories

As you will be paying some hundreds of dollars, you will expect to get something extra from the rental tent providing company. How about getting some extra wedding accessories? A company that offers many accessories along with its tents such as linens, furniture, and lighting is the best. It will save you hundreds of dollars as you would hire these accessories from a different provider. Before hiring a rent tent company for wedding rentals, always inquire whether they will be offering other accessories along with their tents.

4. Emergency Tent Providers

Is the company under considerations responsive to last minute tent services? That is a question you will need to ask before hiring a company to provide your wedding with tents and other accessories. Various factors that may call for the immediate need for extra tents are likely to occur. For example, the number of guests you had planned might` increase tremendously, which leaves you with no option other than to look for extra tents. This is your most needy period. Is your company willing to get extra tents and install them as you go on with your wedding?

5. Size and Quality of the Tents

According to Real Wedding Study conducted by Knot's in 2014, the average number of guests at a wedding is 136. Therefore, when you are planning to hire rent tent services, you need to put into perspective the average number of people that are likely to attend. The company supplying the tent should also be prepared to accommodate a large number.

The quality of the tent and other wedding accessories should be top-notch. Hard, study, and decorated tents are what you will need for your wedding. It is common knowledge that study tents will not be destroyed by extreme weather or the push and pull that is likely to occur at a wedding party.

These are some of the factors that you need to consider when hiring rental tent services. However, costs, communication, and general customer services should also come into play. The idea is to get a company that offers value for your money and delivers a memorable experience at your wedding.

Unique Ideas For A Graduation Party

Every year, the months of May and June signal graduation time. Your graduate has studied hard, finished his or her exams and is ready to enter the "real world." But, first, commencement. Graduating students should be proud of their accomplishments and therefore deserve the official recognition of the commencement proceedings.

The school has celebrated your graduate's accomplishment, but what about you? Throwing a party is a good idea, but hosting an outdoor event is an even better idea. For that you'll need a backyard party tent.

How to find the right party tent

What size will you need? That will depend on how many guests will attend and the set up of the tent. Will there be tables for sitting down and eating? Will you only need chairs? What about an open space? First, decide on how many guests you will have and then use a handy online calculator to determine your backyard party tent size. Once you have that size, you can use other online references to determine the number of tables and chairs you will need.

There are two types of backyard party tents: frame tents and pole tents. Your tastes and style will be the determining factor in which tent you choose. You'll want to look at construction, durability, size, set up features, and flaps for doors and windows to name a few. It's all about getting the right tent for your graduate, your guests, and your budget.

Now, let's get to our graduation party ideas.

Ideas for a graduation party

• Edible diploma: Give your graduate and guests a delicious table snack. Provide each table with individually wrapped crepes (pick the flavor you know your graduate likes) and wrap each crepe in black-and-white baker's twine, which will mimic the diploma.

• Make your graduate a picture wreath: You’ll be proud to display your grad’s senior pictures. Attach some of your favorite pictures to a pre-made wreath. Add a little glitter or a ribbon, and presto! You're done. Your guests will be wowed when they see this unique picture wreath.

• Create a Jenga book: Your graduate will cherish this idea. Better than a guestbook, Jenga blocks at the sign-in table give your graduate's party an extra flair of creativity. Have each guest sign an individual Jenga block to create individual messages for your grad.

Whichever ideas you choose for your outdoor graduation party, choose a backyard party tent to make the event all it can be. Contact Tents for Rent today to learn more about the party tents available for your needs.

Easy Tips to Follow When Prepping For Your Wedding

A wedding is as special as the relationship it celebrates. It's no surprise that prepping for your wedding is hardly something that should be overlooked. Regardless of where you plan on hosting your wedding reception, the look and feel of the setting should add to the feelings of love and intimacy that occurs when you bring two families together. With all the stress leading up to your special day, wedding rentals are the most convenient and hassle-free solutions for putting your celebration together.

Whether you're in the market for wedding carpet rentals or tent rentals, there are plenty of options to choose from to make any special occasion more comfortable. Let's take a look at how wedding rentals can benefit you!

Understanding your venue

Before thinking about what you should rent for your wedding day, consider the venue. Different things are needed for different venues. For example, the regal atmosphere of a cathedral will need little decoration compared to your backyard.

Whether or not your reception is held indoors or outdoors will also play an important factor. Indoor locations aren't going to require too many rentals outside of the basics, but outdoor locations could benefit from the use of wedding tents. A wedding tent provides the pleasure of enjoying the outdoor weather while shielding you from some of the more pestering elements of nature.

For outdoor weddings both options, however, lights can be crucial additions as well. Lights brighten up the mood and the dance floor. They can also be used to accent different areas of your event.

After establishing your venue, start organizing your chairs and tables.

Chairs and tables

After all, your guests are going to need somewhere to sit. Rental chairs may be tedious to set up, but they should be at the top of your to-do list. During the ceremony, cathedral type seating is a popular option. Once you have them in place with an aisle in between, you should consider how carpeting could add to the ceremony. There are a variety of options when it comes to wedding carpet rentals, and carpeting could create a beautiful impact as the soon-to-be newlyweds walk down the aisle.

Tables and chairs could then be rearranged to match a dining setting. Although not as common, seeking wedding carpet rentals can also benefit the reception portion of a wedding. In between tables, chairs, and food, there could always be a carpet leading to the focal point where newlyweds sit. This could add a level of elegance to an event. You should have plenty of room for elegant wedding carpet rentals by stationing your cocktail tables about six feet apart from each other.

Overview

The combination of all of these sources and considerations are ultimately what will make your event a memorable. Make sure to consider the number of attendees, your venue, and the style you're aiming for before booking the perfect wedding carpet rentals. From the basics to the minute details, renting for your special day will save you some worry and ease you into memories to come. For more information, contact Tents for Rent today.

What Is The Best Location For Group Parties?

When planning an event, it is important to have a good idea about what you need to facilitate a pleasant experience. The location of an event almost always influences the experience. Oftentimes, a perfect location is one with a history or an association with the premise of the event.

Depending upon the type of event you're hosting, there will inevitably be a variety of options available to you. A backyard party tent, corporate event rentals, and actually any form of outdoor event rentals are great candidates for any type of outdoor event. Discover the most important considerations when you're looking for the party rentals Harrisburg PA residents need.

Planning For Success With Event Tents

There are several tips that are worth discussing in order to increase the likelihood of having a great event. Size requirements are going to be the number one factor when planning the event because if there is too little space people will be crowded. And an overly crowded party is a disastrous party.

For example, if planning to host a speech or an event that requires lined up rows, a good idea is to allow about five or six square feet per chair. Keep in mind that particularly bulky or large chairs that require extra space for guests to move are going to need extra space in order to do so freely.

Food is always a great addition to a group gathering. Who does not enjoy good food with good entertainment through a pleasant group experience? A planned meal requires a different dimension plan. The tables you chose and the number of folks in attendance will need to be precisely examined. Generally, a good rule of thumb is to leave 12 square feet per person when using round tables or 10 square feet when using rectangular ones.

Buy Or Rent?

One consideration that might cross your mind is whether to buy or rent a tent. Simplest answer would be to determine the usage rate of the tent; if it is only three or four times a year it would probably be best to keep renting.

Beyond those considerations, the number of attendants to the event might need to be a factor. Once you have an estimate of the guest count, take that number and multiply it by either 15, six, or eight, depending upon the event. 

To get the right tent for your needs, contact the professional party rental Harrisburg PA trusts. Contact Tents For Rent today to find the answers for all of your party planning needs.

Benefits of Backyard Wedding Tent Rentals

The white fabric is pulled taut over its supports secured from the threat of wind. An equally durable and strong vinyl canopy tops the sides and shields wedding tables covered in pristine wedding linen rentals from the scorching rays of the Pennsylvania sun. Inside the backyard party tent, the wedding cake dazzled in frosted petals awaits the bride and groom to begin the celebration of their special relaxing event.

The most idyllic month for marriage is June. Once the ring has been placed upon the finger, the wedding planning can begin! A Knot’s Real Weddings Survey estimates the average length of an engagement is 14 months allowing slightly over a year to plan the perfect midsummer night’s dream. June is a prime time for hosting an outdoor event, but the weather is always a concern. One solution to help ease the couple’s planning process may be to locate tent rentals Lancaster PA to rent a tent for a wedding reception. The couple will know they have adequate protection against the adverse weather conditions probable in the Keystone state.

Is it More Feasible to Buy or to Rent?

Finding the perfect backyard party tent can reduce the cost of renting out expensive party venues. Canopykingpin.com reports renting a party tent is becoming the “go-to option” for wedding couples. Some people buy their own, but economically it is more efficient to rent if the rental tent will only be used 3 or 4 times a year. The cost of renting an event tent is typically lower than outright purchasing a personal party tent and tent rentals Lancaster PA include set-up labor.

Choosing to rent a party tent can immediately relieve the stress of finding an affordable venue and as a bonus for choosing a tent rental service, selecting the appropriate size is done for the customer. The average number of wedding guests according to a Knot’s 2014 study is 136 people. The rental service can help with the estimation and tent rentals Lancaster PA provide a CAD drawing for visualization. This reduces the need to memorize and meticulously calculate important spatial requirements for the cocktail hour or the dance party sure to ensue.

Finding a trustworthy rental service is key to ensuring a positive experience in selecting the perfect backyard party tent. Things to look for in tent rentals Lancaster PA are companies that focus on quality and excellent service. Look for services that willingly offer last minute accommodations. Find one with several years of experience providing tents for a plethora of events. Finally, peruse the company’s options and see if they offer accessories. Especially in the case of a couple’s special day, wedding rentals could include carpets, flooring, chairs, linens, and lighting to illuminate the cake waiting on its tray.