3 Tips for Keeping Your Guests and Event Tent Warm

You will want to ensure your guests have a good time when hosting an outdoor event inside a tent. But Mother Nature can threaten to make the outdoor conditions rather uncomfortable. Fortunately, you can implement a few tricks to keep your guests cozy. Here are three tips for keeping your guests and event tent warm.

Rent a Tent Heater

You can keep your outdoor wedding tent warm by renting a tent heater if your wedding reception starts sunny but threatens to become chilly as the day goes on. The heater will ensure your guests stay cozy and your food and refreshments don’t become frigid. Look at the different options you have with your tent provider’s heaters to find the one that is the best fit for you and your event.

Choose a Walled Tent

Your choice of tent can even help you keep your guests warm. For example, consider renting a walled tent, which manufacturers specifically make to protect people from outdoor conditions, such as harsh winds or precipitation.

You’ll do an even better job of keeping things toasty for your guests if you get a tent heater with your walled tent. The walls will keep the warm air in and prevent it from escaping, so you can keep celebrating as the night goes on.

Add Flooring to Your Tent

One additional step you can take to keep your guests and event tent warm is to add flooring. There is a good chance that the ground will be frosty or too damp for your guests to walk on if you stage your outdoor event during inclement weather.

But with the right flooring, you can make it a more pleasant environment for your guests to walk around. Your options for flooring may include carpet or products that can replicate the experience of walking on hardwood. With these tips, you can make the event inside your tent far more enjoyable, even when the weather is anything but pleasant outside.

Party-Planning Tips for College Homecoming Events

Each year, college alums return to their former universities for homecoming week, where they celebrate their schools with current students before a big football game. It’s important to plan these festivities properly so that everyone can express their school spirit. Discover how to do that with these party-planning tips for college homecoming events.

Don’t Put Off Planning

Start planning homecoming activities as soon as possible, even if you don’t know the football game date. You should still be able to create a framework of what activities will occur and what theme you’ll want to use for the parties and celebrations. You’ll be glad that you completed this work ahead of time instead of having to rush and plan it last-minute right before homecoming week.

Focus on Your Audience

Focusing on homecoming attendees is another good tip for party planning college homecoming events. Ensure that your activities appeal to those former students who want to take a trip down memory lane as they reconnect with old friends and the professors who taught them valuable lessons before they left school.

Don’t forget to make your events appealing to the current students, either. Homecoming must appeal to all as they show their love for the school. Otherwise, you’ll make these critical portions of your audience feel left out.

Prepare for the Weather

It’s easy for weather conditions to ruin your parties, so prepare for them to be uncooperative, even if the local forecast tells you something different. Although past alums and current students can bring umbrellas or wear rain jackets, you should also take precautions. Consider getting a large tent for rent. It’ll keep everyone dry during your parties.

The tent will even give attendees a good amount of shade so that they won’t feel overheated by harsh sunlight. That will allow them to enjoy themselves as the big game gets closer. If you follow these tips, you can better ensure that your homecoming celebrations will foster fun and provide an opportunity for people they show their school spirit.

4 Sectors That Use Large Industrial Tents

When you think about big outdoor tents, you might believe you can only use them for graduation parties, weddings, or charity events. However, businesses in many industries use large, heavy-duty tents in their everyday operations. Read on to learn about four sectors that use large industrial tents.

University Athletics

The education industry relies highly on tent rentals. These temporary structures have given universities additional room for athletic programs, such as golf and tennis. Instead of stopping the programs due to lack of space, the tents have allowed the athletes to perform and make their schools proud.

Agriculture

Farming is another sector that uses large industrial tents. Nature can positively and negatively affect this industry, and the tents can protect farmers’ livelihoods from ruin. Farmers can use tents to shield their animals, machines, and tools from dangerous weather. The tents can even provide them with an ideal setting for growing. If farmers fear that the outdoor conditions will hurt their crops or plants, tents can provide a much more conducive environment for growth.

Construction

Builders rely on large industrial tents for countless projects. These temporary structures protect construction workers and allow them to continue building instead of experiencing slowdowns due to rain and other poor weather conditions.

Thanks to these tents, you can keep your clients and workers happy. You can even use tents to prevent equipment theft, which will ensure everything you need to finish the job stays on-site.

Disaster Relief

No one can predict exactly where or when a natural disaster may occur. Industrial tents allow disaster workers to set up a base of operations near affected areas so they can immediately provide aid. In addition, the tents allow first responders to store supplies and provide accommodations to people affected by natural disasters. An industrial tent can help life and work continue, even when constrained by space or uncooperative weather conditions.

How To Prepare for a Wedding Rehearsal Dinner

When you plan your wedding, you will have a lot on your mind, but there’s one thing you shouldn’t let slip through the cracks: your rehearsal dinner. This important meal allows you to gather with family members and friends and make introductions. Read below for tips on how to prepare for a wedding rehearsal dinner.

Who Needs To Be There?

When planning your rehearsal dinner, you must decide who you want to be there. You want to invite people who will participate in the wedding, including your groomsmen, bridesmaids, and ushers. You and your partner can also invite your parents and relatives.

Because the rehearsal dinner is more casual than the actual wedding, sending paper invitations is optional. You can even send virtual invitations or make personal phone calls to let people know you want to invite them to this gathering before your big day.

Where Should It Be?

Another step in preparing for a wedding rehearsal dinner is determining where you should have it. You have plenty of options, including a Sailcloth tent rental or even picking a destination near the hotel where your guests will be staying. This location can be a local restaurant, bar, or even a banquet room inside the hotel.

However, your guests should not have to go far to attend this dinner since they will likely travel a good distance to attend the wedding. You should give them directions for getting to the dinner. You might consider providing guests with transportation to the dinner and back to their hotel.

Does There Need To Be a Schedule?

Because your rehearsal dinner will be more casual than your wedding ceremony, you don’t need to have a strict schedule for the event. However, make sure you start and end the rehearsal at reasonable hours for your guests. You may only want it to run for two hours since rehearsals are usually on the night before the wedding.

The rehearsal dinner is also a great time for you and your partner to make a speech to your guests. During this time, you can present gifts to members of the wedding party and thank your family members for the support they’ve shown you during this time.

Although this dinner will be more casual than your wedding, preparing for it ahead of time will make it more successful. You’ll be able to worry less about the experience your guests are having and enjoy having fun with your partner and your family.

The Advantages of Decorating Your Graduation Party Tent

Renting a party tent helps you hold a celebration when you or someone you love graduates from high school or college. But don’t let that tent stand at your party without adding some extra flavor to it. Read below to learn the advantages of decorating your graduation party tent.

Decorations Add to the Atmosphere

One advantage of decorating tents for graduation parties is that doing so adds to the atmosphere. Although the tent itself can provide a good environment where you can celebrate, the decorations will add something extra.

Adding flair to the inside will make it feel more festive and make for a truly special occasion. Your efforts will better ensure that the graduate and the other guests know they’re in a place to have a good time.

A Tent Gives You a Blank Canvas

Another advantage of decorating your graduation party tent is that you have less to worry about when it comes to decorating. For example, if you decide to suspend streamers or banners inside your house for a party, you need to be careful about hanging them on or alongside fixtures on the wall.

However, when you decorate a tent, you have more of a blank canvas. You can hang just about anything in terms of decorations without worrying about fixtures getting in the way or suffering damage.

You Can Make It Memorable With a Theme

A third advantage of decorating your party tent is that you have the freedom to make the event more memorable with a special theme. For example, if the graduate is a movie buff, you can turn it into a film-themed graduation party with movie-oriented decorations on the inside of the tent.

One way to decorate it is by hanging posters and photos of the graduate’s favorite films. That’ll make them reflect more fondly on the party when they remember it afterward. In the end, these advantages make decorating your party tent an absolute must.

Different Types of Events To Host in a Party Tent

When you host a major event with many attendees, it is best to do it in an environment where people can move around freely and comfortably. A party tent is the perfect choice for you. Read below to learn the different types of events to host in a party tent.

Private Events

Party tents are ideal for private events, which can be family affairs, such as graduation celebrations, surprise birthday parties, or bar mitzvahs. Your guests can enjoy the great outdoors while staying under the tent's cover. In addition, you can prevent the mess and clutter in your home you would likely experience if you held the event indoors.

Party tents are also great for wedding receptions. Professionals can provide you with the right furniture and linens for your reception, making it a perfect environment for celebrating. In addition, they can rig the tents with romantic lighting that will make it a day to remember for the lucky couple.

Corporate and Academic Events

A corporate meeting is another type of event to host in a party tent. Although the occasion may not be a "party," party tents offer excellent settings for companies that want to build relationships among employees, recognize their efforts, or hold conferences discussing their results over the past year.

Schools and universities also can use party tents for academic events that may be too large or disruptive to hold indoors. Academic facilities can hold ceremonies outdoors to recognize their students' achievements or even participate in an outdoor classroom activity.

Charitable Events

You can rely on party tent rentals for hosting charitable events. The tents provide good spaces for people to participate in fundraisers and enjoy food, games, and other activities as they raise money to help others.

Party tents can even provide you with sturdy cover if your event runs all day. With so much versatility, a party tent is a perfect cover for the event of your choice.

The Benefits of a Tent for an Engagement Party in Any Season

Congratulations, you’re getting married! An engagement party is a great way to celebrate the milestone with your closest friends and family. One of the best and most affordable ways to throw this kind of party is with a backyard occasion. But for any important outdoor event, it’s essential to rent a big white tent to go with it. Here are a few of the benefits of a tent for an engagement party, no matter the season.

Casual Feel, Lower Budget

While it can be tempting to go all out for your engagement party, it’s usually better to keep the affair on the lowkey side of things. After all, you don’t want it to outshine the wedding!

A backyard event gives just enough casual vibes to keep it from competing with your wedding. Hosting the event in the evening and hanging soft lighting will add the touch of elegance you crave.

These factors will also greatly reduce the event cost, leaving you more money to spend on your honeymoon and wedding day.

Experience the Beauty of the Outdoors

Hosting the event outdoors will allow the guests to enjoy the fresh air and scenery. Don’t worry if you don’t have mountains or a beachside view; a small garden or trees can add more than enough scenery. If you host somewhere with a lovely natural backdrop, you also won’t need to spend as much on decor.

Protection From the Elements

No matter the season, a wedding tent rental is a great way to ensure that the weather doesn’t disrupt your party. In the height of summer, the effulgent sun can result in squinting and sweaty guests; in winter, icy gusts can quickly put a damper on the fun. Not to mention how quickly rain can spoil a party!

Fortunately, wedding tents can protect from all these circumstances. Whether you just need an overhead covering or a fully enclosed tent with sidewalls, there is an option out there perfect for you. Their versatility is one of the greatest benefits of tents for an engagement party in any season!

A Quick Guide To Food Preparation in Rental Tents

Outdoor events, from weddings to graduation parties, have become increasingly popular in recent years. Because of this, your catering company must know how to serve food without a kitchen readily available. Here is a quick guide to preparing and serving food in rental tents.

You’ll Prepare the Food Off-Site

Serving the food in event tents means you won’t have access to a kitchen during the event. This lack of kitchen access means you must prepare the food before you arrive at the venue, transport it safely, and keep it at the proper temperature.

Use insulated food pan carriers to keep food either hot or cold; you can also load them with multiple food pans of various sizes. These carriers make it much easier to transport the food while ensuring it is still hot when it is time to eat.

You’ll Have Beverage Stations

Depending on the kind of event you are serving, you will likely have a beverage station. Beverage dispensers can make serving simple drinks such as water and tea much easier, as the guests will serve themselves. You can also serve coffee from an insulated beverage dispenser or a chafer urn.

Most venues require you to hire or have professional bartenders on staff to serve guests alcohol. Unless your catering company staffs licensed bartenders, you don’t need to worry about preparing and serving alcoholic beverages at a rental tent event.

You’ll Need Serving Equipment

While vendors differ in the types of packages they offer, many include cleanup and service options of some kind. If your catering company includes these services, you’ll need the necessary items, such as serving trays and utensils.

Be sure to also bring the necessary cleaning supplies to wipe down your equipment after the event.

Serving at white event tent rentals is a great way to expand your business and work more events. With this quick guide to food preparation in rental tents, you’re well on your way to serving a successful event.

What To Expect From the Tent Breakdown and Cleanup Process

So, you’ve decided to rent an outdoor event tent for your next big party. What a great choice! Outdoor tents provide the perfect setting for events, from wedding receptions to family reunions. However, what goes up must, of course, come down. Here’s what you should expect from the tent breakdown and cleanup process.

Handle the Basics

Breaking down any large event can be a handful. It’s important to start with the basics to avoid getting overwhelmed.

First, do you have staff available to help with the cleanup? If you’ve hired staff to work your event, they will be able to help with clearing plates, disposing of excess food, or throwing away trash.

If not, you’ll need to handle this yourself. Designate a few family members or friends to pick up trash, a few to scrape or throw away plates (if disposable), and a few to dispose of or portion out leftover food. If you rented plates or glassware, these will need to be washed and repacked to return to the vendor.

Make Decor Decisions

Depending on the scale of your event, you may have spent quite a bit on decorations. Decide in advance which items you’d like back. Are there any frames or vases you bought that you’d like to incorporate into your home decor? Make a list and hand it off to a responsible individual who can pack all these items for you.

Pack up any items that need to be returned. Any rented tables, linens, glassware, faux flowers, or other decor items need to be returned to the vendor. Some vendors will come to collect these items and spare you the trouble of tearing them down but not all. Review your vendor contracts to see what’s included.

Decide what guests can take home. If you have more flowers than you know what to do with or don’t have a need for your centerpieces, let your guests know they can take them home. Leftover desserts or slices of the wedding cake also make great party favors and spare you the headache of having to throw away perfectly good desserts.

Reasons To Host Your Next Event Outdoors

One of the first decisions you must make when planning an event is where to host it. This includes whether the event will be a local or destination event, which venue it will happen at, and whether it will be indoors or outdoors. If you’re still deciding, here are a few reasons to host your next event outdoors.

Gorgeous Scenery

When you choose your venue, one of the factors you’ll consider will be the scenery. If you choose a location with stunning views, it would be a shame to host the entire party indoors. Instead, enjoy the views and fresh air properly with an outdoor event!

Natural Lighting

Soft, natural lighting makes everyone look their best. If you’re having photos taken at your event, give the photographer a beautiful environment to work in. This will guarantee that your photos come out looking their absolute best.

Natural lighting is also a lovely, calming element for your guests to enjoy. And if you hold your event in the evening, guests can enjoy watching the sunset and seeing the stars after night falls.

More Space

One of the downsides of an indoor venue is the limited space. Outdoor events provide you with a nearly unlimited amount of room for your guests to mingle. You can set up games, activities, and lounge areas without worrying about cramming the space or having guests run into furniture.

Additionally, you won’t need to limit your guest count due to venue restrictions. This gives you more options when it comes to planning your guest list!

Cost Efficiency

Another reason to host your next event outdoors is that an outdoor event can be more cost-effective than an indoor one when it comes to aesthetics. For example, if you’d like an abundance of flowers, consider hosting your event in a garden. This will save you money in the long run, as you won’t need to spend substantially on florals to create the aesthetic you want.

Perhaps the only potential downside to an outdoor event is being subject to poor weather conditions. To make your event the best it can be, consider a big white tent rental. Hosting your event underneath a tent protects you from any bad weather, and it also gives your party a classier and more luxurious feel.

At Tents For Rent, we offer the best big white tents in the business. No matter what event you’re hosting, we’d love to help make your celebration a success.

Things To Know About Renting a Party Tent

Who doesn’t love a good party? One of the best places to host one is outside. When you have an outdoor celebration, there are some things to know about renting a party tent. Choosing the right one will ensure your get-together is fun for everyone!

Consider the Guest Count

The number of people attending your party will help you determine what size tent you need. At Tents For Rent, we offer a wide range of party tents in PA and the surrounding states. Our sizes will satisfy small soirees and big blowouts alike. The largest available sizes can hold over 200 guests, so we guarantee the perfect space for your upcoming event.

Consider Your Budget

One thing to know about renting a party tent is how it works on any budget. If you’re concerned about how much money you’re spending, we have plenty of affordable options for you to consider.

Here are some great ways to save money with us:

• Choose our pole tent.

• Pick globe lighting if your event is at night for an eye-catching and affordable look.

• Go with solid color linens for your tables.

• Choose brown chairs.

• Use fans instead of air conditioning if your party is in warm weather.

Consider Your Needs

Figure out what role the tent will play at your celebration. Will it be a backup shelter in case of rain, or will it serve as a dynamic hub for everyone to connect? With these factors in mind, you'll discover what kind of layout suits your needs. Understanding your setup lets you consider other items you may need to rent, such as tables and chairs.

Pole Tents vs. Frame Tents

You may wonder which kind of tent works best for your party. Most folks do well picking the pole tent. As we mentioned, it’s our most affordable option and is easy to set up, but it also has the resilience to stand tall on incredibly windy days. Many people like our pole tent designs, as they can have one or more peaks, making them a fun focal point at any outdoor party.

Frame tents are ideal if you’re having a party in a space where stakes cannot penetrate the ground. You may want to have your party on your backyard deck or a paved area and want some added protection. In that case, a frame tent is just right for you. Weights keep this option grounded, and it comes without interior poles, so it creates a nice open space for your guests.

Choosing the right tent for your party will help make your celebration something folks talk about for years to come. Our team of professionals is happy to answer any of your questions, so give us a call today.

Tips for Choosing the Right Size Wedding Tent

Weddings can have anything from a small family to hundreds of people. While this isn’t a problem, hosting that many people can be difficult if you don’t plan accordingly. If you’re hosting outdoors, one important step is choosing the tent size that’ll fit your wedding. Here are some tips you can use to pick the best tent for your needs.

Look at Your Location

The first thing you should do is look at the location in which you’re hosting your reception and wedding, as the tent needs to fit in that space. Even if you want a large tent, it won’t fit in every location. You can then choose to find a new venue or change the size of your tent. You’ll also want to check that the location is alright with you setting up a tent and that it won’t go against its policies or regulations.

Use Your Guest Numbers

When considering the size of your tent, thinking about the number of guests you plan on having at your event is important. A wedding tent rental can come in almost any shape and size, so matching it to the expected number of guests will mean everyone has a place to sit under cover.

Consider What You’re Putting Under Your Tent

There are all sorts of setups that you can include under your tent, from dance floors to open bars to food tables. A lot can go under your tent, and you want to consider that. That’s why one of the best tips for choosing the best wedding tent size is to remember not just your guests but the amenities of your reception.

Match Your Vision

Like everything else in the wedding, you should pick the tent that best matches your vision for your event. If you only want a single medium-sized tent as a sitting area, you can do that even if you can get a bigger tent in your area. Additionally, using several small tents to section off areas or having a larger tent even for a small number of guests can better match your wedding vision.

These are a few factors that you should remember when picking out your wedding tent. Taking these things into account will help you create the best wedding possible and help you reach your vision for your perfect day.

Reasons You Should Have a Backyard Wedding

Getting married is an exciting and magical life milestone. Nothing's better than celebrating the love you share with your partner while surrounded by all of your favorite people. Eating, drinking, and dancing the night away to your favorite tunes isn't a terrible way to spend an evening either.

A perfect day requires the perfect venue. If you ask us, nothing beats hosting your leap into matrimony in your own backyard. Don't believe us? Explore the reasons you should have a backyard wedding in this brief guide.

Creative Freedom

Creative freedom is a strong contender for reasons to have a backyard wedding. Most traditional venues will have a list of restrictions and requirements for your big day.

For instance, some venues may not let you use certain light fixtures or décor that doesn't coincide with the venue’s aesthetic. When you opt for a backyard wedding, you can do whatever you like:

• Light fixture options
• Décor and table arrangements
• Layout
• Bar set-up

Hosting your wedding in the backyard also allows you to plan activities you prefer rather than sticking to the rules and regulations a venue sets forth.

Plus, having a backyard wedding is a much more intimate affair where you can focus on celebrating with your loved ones in a familiar and comfortable setting.

Financial Flexibility

Hosting a backyard wedding also allows for more financial flexibility than booking a venue. You don’t have to worry about down payments, catering, beverage, and vendor fees. You’ll eliminate many of these costs with your backyard as the venue.

You can put the leftover money towards your décor, catering, or even your honeymoon! You might even have enough cash to add another element to your wedding that wouldn't have been possible at a venue. Perhaps you always imagined having a candy bar at your reception. If so, you'd likely be able to pull it off with the money saved by hosting your wedding in your backyard.

Backyard weddings free you from many of the expenses of a traditional wedding, which is another reason backyard weddings are worth considering.

Support Local Vendors

The opportunity to support small businesses and local vendors is another compelling argument for why a backyard wedding would be beneficial. It's not uncommon for traditional venues to list prominent vendors they prefer to work with.

When you book with these venues, you don't have much say in who provides food, flowers, or décor for your big day. However, you get the freedom to select the vendors you want with a backyard wedding. This is an excellent opportunity to show local businesses some support.

Backyards are excellent locations to celebrate your leap into matrimony. They provide creative and financial flexibility, and you get the opportunity to hire and support local vendors of your choice. Set up your special day up however you like!

Remember, if you're planning to use outdoor fixtures like sailcloth tents to create your event layout, Tents for Rent has the products and services you're looking for. Give us a call and let us help you create the perfect backyard wedding to celebrate the love you and your partner share.

Ways To Host a Block Party in Your Neighborhood

With summer in full swing, more folks are looking for unique ways to celebrate and enjoy the warm, sunny weather. One of the best ways to do this is by hosting a block party for your community. However, block parties can be huge gatherings. Because of that, planning one can seem like quite an undertaking.

Luckily, determining the location and style of your shindig can simplify the process. Check out our brief guide on hosting a block party in your neighborhood. Better yet, get some inspiration for how to kick things off with all your favorite people!

Block Off Your Street or Cul-de-Sac

Blocking off a portion of your street or cul-de-sac is easily the most popular arrangement for any block party. It’s convenient, near all your neighbors, and covers the most ground. Because you have the entire street or cul-de-sac, there’s plenty of space set up:

• BBQ Pits

• Games and Activities

• Food and Drink Stations

• Coolers and Fans

You should also consider a few tent rentals to house these wonderful things and provide some shade for party goers. If you ask us, that’s a recipe for a good time.

Rent Out the Neighborhood Park

Renting out your favorite neighborhood park is another excellent option if you’re looking to host an unforgettable block party. This option might be a bit harder to organize, but it’s well worth the effort. Think about it—you could take full advantage of any pavilions and picnic areas.

Swimming might also be an option if there happens to be a body of water nearby. Renting a park also allows for live musical acts, badminton/volleyball tournaments, and activities like kayaking and basketball (if the park permits). For this reason, your favorite neighborhood park could be an excellent venue for your block party.

Collaborate With Your Neighbors

There are certain situations wherein renting a park or blocking off a large portion of your street might not be feasible. In these cases, reach out to collaborate with your neighbors. Ask them if they would be willing to host a multi-home shindig.

One person could house all the food and drinks. Someone else—preferably the neighbor with a pool—could provide the activities. And you might be able to offer a haven for parents seeking respite from all the rambunctious kids at the event.

As the celebration continues, people can come and go from areas as they please. Just be mindful that this strategy is harder to pull off. Why? Because you’re asking people to be generous with their homes. Not everyone will want to be, and that’s okay. But it’s worth asking about if there aren’t any other options.

Outdoor Flooring Tent Options for Your Event

It’s no secret that securing a tent is crucial for any outdoor event you’re planning. After all, outdoor events need a bit of shelter, seating, and even an open bar. But people are less aware how essential the floors of these tents are.

Just imagine trying to dance at your outdoor wedding reception without a dance floor. It’s pretty tricky, we know. That’s why we’ve decided to compile a shortlist of outdoor flooring tent options for your event. You can peruse your choices and get a better idea of the flooring that will complement your event and the tent you choose for it.

Carpet

It’s always best to start with the classics. When it comes to outdoor tent flooring, carpet is first in line. After all, everyone loves a soft and plushy underfoot experience. Plus, carpet is durable, cost-effective, and comes in various colors, consistencies, and styles. You’re sure to find something to suit your unique needs.

On top of that, carpet can provide warmth and comfort to any event—especially if guests are expected to stand for long periods. For these reasons, carpet is an excellent choice if you’re hosting a corporate event or industry exhibition. It’s also great if you need to create extra walkways for your event.

Artificial Turf

Up next is another classic outdoor flooring tent option for your event. If you’re unaware of artificial turf, it’s essentially faux grass that you can lay out like a carpet. It’s also an excellent flooring selection for any outdoor tent rental.

Why? Because it adds natural beauty to your venue tent rental while also providing a plushy respite for patrons’ feet. Artificial turf is a beautiful way to spruce up any outdoor event. But it’s a particularly great choice for those who are hosting:

• An outdoor wedding.

• A garden party.

• Golfing or other sporting events.

Along with its softness and natural beauty, artificial turf is durable, versatile, and easy to install. It’s no wonder it’s such a popular flooring choice for outdoor events.

Dura-Trac Plastic

Of course, we can’t discuss this aspect of tent rental service without mentioning the universal flooring option that is Dura-Trac Plastic. These plastic flooring systems are ideal for crowded, rowdier events like music festivals and concerts.

But they can also be helpful for sporting events, exhibitions, and even large scale events like graduation or commencement ceremonies. This type of plastic is hard-wearing, easy to clean, and cost-effective.

Dura-Trac Plastic is incredibly versatile, so it can be used with any venue tent rental you could get your hands on. This makes them an easy choice for anyone hosting an outdoor event that requires a flooring option with a bit more durability.

Regardless of what you choose, flooring is just as essential to your event as the tent you go with. That’s why it’s imperative to know your options and which are the best fit for the type of shindig you’re looking to host. Hopefully, we provided some valuable information to help you make the right choice!

4 Essential Tips for an Outdoor Graduation Party

If you have a graduating student, you should throw them an unforgettable party to celebrate all they’ve achieved, both personally and academically. And everyone knows that the best grad parties always happen outside. That’s why we’ve put together this short list of tips to help you plan the ultimate celebration for your graduating child! 

Plan the Menu 

Planning on a fabulous menu ahead of the festivities is one of our essential tips for an outdoor graduation party. After all, no outdoor party is complete without a killer menu to feed and energize your guests. The best part about this is that you can go with whatever foods you like. But if you need a few pointers, we have a couple of helpful ones below: 

Making it about your graduating kid: You’re celebrating your kid, so when you plan out your entrees and apps, think about their favorite dishes and add them to the menu!

Hot foods for the summer: Most graduations will happen in warm weather. So we suggest going with refreshing dishes like chips and guac, fruits and veggies, and pasta salad. 

Delectable desserts: Add a couple of congratulatory cupcakes, cookies, and pastries to your party menu. After all, desserts are always a plus at any shindig! 

Set the Stage 

Of course, having the tastiest foods is only part of the equation. If you want your graduation party to be perfect, you need to set the stage. In other words, you’re going to need to make your outdoor areas look fantastic to wow your guests. You can do this in various ways. 

For instance, you could spruce up your garden beds and maybe install a small fountain or pond. You might also consider stocking it with lots of pool toys for your guests if you have a pool. But if you ask us, nothing beats a great seating area that shelters your guests from the sun.

We know what you’re thinking—how can you possibly set up a cabana-style seating area without a structure? We’d say renting a graduation tent in PA and surrounding states through Tents for Rent is an excellent place to start. You can use our tents to set up the perfect seating and snack areas, even keeping them cool with fans. 

Roll Out the Décor 

Dressing things up with the right décor is another essential tip for an outdoor graduation party. Once you get your graduation party tent and pool toys set up, it’s time to start decorating! Again, this party is a celebration of your kid’s achievements. 

So having “Congrats, grad!” on plates and banners is a great start. But if you want to up the ante, consider arranging a display of pictures and anything else that showcases your graduating student’s academic career and achievements in your outdoor space. 

You could also consider the extracurriculars your kid enjoys and incorporate them into your décor. However you do it, ensure that your decorations are eye-catching and representative of the person you’re all there to celebrate! 

Curate a Playlist 

Of course, no outdoor party is complete without a rocking playlist to elevate the energy and keep guests entertained. And just like everything else in this guide, you want to ensure that you center your playlist around tunes that your kid would appreciate. For instance, if they love hip hop, make sure the songs that you choose indicate that.

If they’re more of a fan of indie or folk music, then you should select songs you know they’ll enjoy. Plus, it’ll ensure that the energy you create at the party is representative of them. 

Securing Tent Sidewalls Video

When you’re planning an outdoor winter event, one of the most important aspects of the tent is the heat, specifically keeping the heat inside the tent. Typically, the standard tent walls do a great job. However, wind can play havoc with the walls that hang to the ground. Frame tents with kedered walls don’t normally have this problem, but pole tents can. The best way to solve this problem is to secure the bottom of the tent walls. If you’re concerned about wind, you can add this option to your order. One way we secure the walls is wood boards under the tent poles. We screw the walls to the boards. This can make the difference between walls that look like this… and walls that look like this in case of a storm. Ask us how we can keep your guests warm and comfortable at your next outdoor tented event.

3 Tips To Create a Venue Space for Restaurants

Diversifying the way you do business at your restaurant is a worthwhile pursuit. Specifically, opening your venue space can be an exciting way to make your establishment more profitable overall. However, it’s challenging to understand how to ensure that the space will be successful. Luckily, we’ve compiled a short list of the building blocks of an excellent restaurant venue space.

Decide if It’s Going To Be a Permanent Gig

When discussing tips to create a venue space for restaurants, it’s wise to start by deciding whether this venue will be a temporary or permanent affair. In other words, are you only willing to host a couple of special events a year, or is this something that you see benefitting your establishment long-term?

The way you choose to answer those questions will dictate your venue layout, booking schedules, and even your event pricing. For instance, suppose you want your space to be accessible year-round. If so, you might need to permanently renovate a section of your restaurant so that you can book events there full-time. On the other hand, you might decide to go the temporary route.

In the latter case, you’ll likely have to decide on a solid restaurant tent rental to serve as your venue space a few times, yearly. Either way, choosing between a permanent or temporary situation will help you get a feel for how the venue space will impact your regular operations. Plus, it’ll shed light on any changes you’ll need to make to your establishment to accommodate your venue.

Consider What Type of Events You’ll Host

Once you decide on the permanence of your venue space, it’s time to consider what type of events you’ll host. Perhaps you like the idea of booking wedding receptions and live music events. Or maybe your preference is for corporate award ceremonies and family reunions.

You could always choose to book various event types. Regardless, you must have a firm idea of what kind of events you’ll book. Having a specific selection of preferred events makes it much easier to have a game plan for crucial components of your venue, such as:

• What services you offer (catering, cocktails, bottle service)

• Budget and start-up expenses for your new venue space

• Features and décor your venue needs (lighting, table settings, stages)

• The customers you need to market towards and how you plan to do so

Thus, it should be no surprise that considering and deciding which events you can and cannot book is an integral part of our list of tips to create a venue space for your restaurant.

Protect Yourself With Contracts and Guidelines

Once you understand the key elements of how your venue space will function, you must ensure you’re well-prepared for these new and exciting business opportunities.

To start—especially when you’re booking larger events—you need to do everything you can to protect your establishment and yourself. The most straightforward way to do this is by having all customers who book with you sign a legally-binding contract that specifies:

• Services you’ll be providing for the event

• What you will be paid for them and when

• What kind of deposit you require to book the space

• Your cancellation and refund policies

Doing this will ensure that bookings are set in stone, and therefore very difficult to back out of. Just as well, it’s wise to have a policy in place that prohibits outside food or drink from entering your venue space. This sort of policy protects your business and ensures that attendees buy food and beverages from your restaurant, making your events as profitable as possible.

3 Ways To Prepare for Bad Weather at Your Outdoor Event

Whether you’re planning your company picnic or leaping into matrimony, hosting an outdoor event means counting on Mother Nature’s unpredictability and adjusting accordingly. And those who can’t tweak their event to accommodate lousy weather might run into some issues. Luckily, there are various ways you can prep your event to handle inclement weather, and we’ll share them with you in this guide.

Bring Covers and Temporary Shelters

If you’re planning an outdoor event of any kind, alternative shelters and covers are essential. This is especially true if you’re trying to prepare for the possibility of inclement weather. To illustrate, perhaps you’ve always dreamed of a breezy, beautiful, outdoor wedding reception in April. The band is playing, and your guests are dancing and sipping on wine.

Everything is going exactly as planned until you look over and realize that there’s an enormous storm on the horizon. Without any alternative arrangements, the storm effectively rains out your reception while causing severe damage to the band’s equipment. The good news is that things don’t have to go this way on your big day. In fact, the solutions here are pretty simple. To start, if you know your reception is outside, go ahead and rent a tent.

Doing so will ensure that you have a temporary shelter while you and your guests wait out the storm. We suggest investing in a white event tent rental for larger affairs like weddings. It’ll provide extra coverage, and you can modify it to meet your needs. It’s also best to bring tarps and other water-resistant materials to cover expensive equipment, table settings, and lighting.

Have a Game Plan and Communicate It

Having covers and temporary shelters is only part of the equation, though. The most effective way to prepare for bad weather at your outdoor event is having a game plan for when things go awry and communicating it clearly to your party. For instance, say you’re hosting a casual fundraising event in the park. There are games, picnic areas, live music performances—the whole nine yards. So you come prepared with tarps and tents.

But they won’t be effective if you can’t use them in time to keep bad weather from ruining things. That’s why you should organize a plan of action ahead of time to ensure that you can shelter your event quickly and mitigate the damage if the rain starts falling unexpectedly. As a result, you should have your tents set up ahead of time.

Put your tarps next to the equipment they’re supposed to cover. Plan an evacuation route for attendees in case of extra severe weather and have a few people designated to help. In any case, having the logistics of your alternative arrangements organized ahead of time will ensure that things continue to run smoothly.

Select a Backup Location

We can’t discuss ways to prepare for bad weather at your outdoor event without mentioning the importance of having a backup location. Even the best game plans can fall through if the weather is harsh enough. For instance, suppose you planned a music festival. It’s a multi-act affair, which means multiple stages and a plethora of expensive equipment.

Now imagine that a thunderstorm comes through, and the lake next to your event starts overflowing. There’s no salvaging the outdoor part of your event in this type of scenario. You need to move it to an indoor spot that’s dry and away from the water. It may not be ideal, but having a backup location is better than canceling your event altogether. Moreover, it’s far safer for the people attending.

Planning a camp wedding video

One way to begin the adventure of a lifetime is host your wedding at a campground. A campground includes lots of natural beauty and is the perfect setting for a casual wedding. This is a trend we’re noticing among couples who love the great outdoors.

Ideas for a great campground wedding:

1.       Invite your closest friends and family to stay in cabins at the campground.

2.       Why limit your wedding celebration to a day? Enjoy a whole weekend together.

3.       Include your favorite camping traditions: campfires, smores, canoes, red Solo cups

4.       Leave time for guests to enjoy other fun activities at the campground

Tips for planning an enjoyable camp wedding

1.       Plan well ahead to be sure you can book the time and space you need.

2.       Advise guests to dress for the outdoors

3.       Have a rain plan for any outdoor portion of the wedding

4.       Keep decorations simple. It reduces your stress and draws everyone’s attention to the great outdoors.

5.       Use camping as inspiration for your décor

Want to start planning your camp wedding, contact us today and we’ll help you create a memorable wedding for you and your guests.