Tips for Choosing the Right Size Wedding Tent

Weddings can have anything from a small family to hundreds of people. While this isn’t a problem, hosting that many people can be difficult if you don’t plan accordingly. If you’re hosting outdoors, one important step is choosing the tent size that’ll fit your wedding. Here are some tips you can use to pick the best tent for your needs.

Look at Your Location

The first thing you should do is look at the location in which you’re hosting your reception and wedding, as the tent needs to fit in that space. Even if you want a large tent, it won’t fit in every location. You can then choose to find a new venue or change the size of your tent. You’ll also want to check that the location is alright with you setting up a tent and that it won’t go against its policies or regulations.

Use Your Guest Numbers

When considering the size of your tent, thinking about the number of guests you plan on having at your event is important. A wedding tent rental can come in almost any shape and size, so matching it to the expected number of guests will mean everyone has a place to sit under cover.

Consider What You’re Putting Under Your Tent

There are all sorts of setups that you can include under your tent, from dance floors to open bars to food tables. A lot can go under your tent, and you want to consider that. That’s why one of the best tips for choosing the best wedding tent size is to remember not just your guests but the amenities of your reception.

Match Your Vision

Like everything else in the wedding, you should pick the tent that best matches your vision for your event. If you only want a single medium-sized tent as a sitting area, you can do that even if you can get a bigger tent in your area. Additionally, using several small tents to section off areas or having a larger tent even for a small number of guests can better match your wedding vision.

These are a few factors that you should remember when picking out your wedding tent. Taking these things into account will help you create the best wedding possible and help you reach your vision for your perfect day.

Reasons You Should Have a Backyard Wedding

Getting married is an exciting and magical life milestone. Nothing's better than celebrating the love you share with your partner while surrounded by all of your favorite people. Eating, drinking, and dancing the night away to your favorite tunes isn't a terrible way to spend an evening either.

A perfect day requires the perfect venue. If you ask us, nothing beats hosting your leap into matrimony in your own backyard. Don't believe us? Explore the reasons you should have a backyard wedding in this brief guide.

Creative Freedom

Creative freedom is a strong contender for reasons to have a backyard wedding. Most traditional venues will have a list of restrictions and requirements for your big day.

For instance, some venues may not let you use certain light fixtures or décor that doesn't coincide with the venue’s aesthetic. When you opt for a backyard wedding, you can do whatever you like:

• Light fixture options
• Décor and table arrangements
• Layout
• Bar set-up

Hosting your wedding in the backyard also allows you to plan activities you prefer rather than sticking to the rules and regulations a venue sets forth.

Plus, having a backyard wedding is a much more intimate affair where you can focus on celebrating with your loved ones in a familiar and comfortable setting.

Financial Flexibility

Hosting a backyard wedding also allows for more financial flexibility than booking a venue. You don’t have to worry about down payments, catering, beverage, and vendor fees. You’ll eliminate many of these costs with your backyard as the venue.

You can put the leftover money towards your décor, catering, or even your honeymoon! You might even have enough cash to add another element to your wedding that wouldn't have been possible at a venue. Perhaps you always imagined having a candy bar at your reception. If so, you'd likely be able to pull it off with the money saved by hosting your wedding in your backyard.

Backyard weddings free you from many of the expenses of a traditional wedding, which is another reason backyard weddings are worth considering.

Support Local Vendors

The opportunity to support small businesses and local vendors is another compelling argument for why a backyard wedding would be beneficial. It's not uncommon for traditional venues to list prominent vendors they prefer to work with.

When you book with these venues, you don't have much say in who provides food, flowers, or décor for your big day. However, you get the freedom to select the vendors you want with a backyard wedding. This is an excellent opportunity to show local businesses some support.

Backyards are excellent locations to celebrate your leap into matrimony. They provide creative and financial flexibility, and you get the opportunity to hire and support local vendors of your choice. Set up your special day up however you like!

Remember, if you're planning to use outdoor fixtures like sailcloth tents to create your event layout, Tents for Rent has the products and services you're looking for. Give us a call and let us help you create the perfect backyard wedding to celebrate the love you and your partner share.

Ways To Host a Block Party in Your Neighborhood

With summer in full swing, more folks are looking for unique ways to celebrate and enjoy the warm, sunny weather. One of the best ways to do this is by hosting a block party for your community. However, block parties can be huge gatherings. Because of that, planning one can seem like quite an undertaking.

Luckily, determining the location and style of your shindig can simplify the process. Check out our brief guide on hosting a block party in your neighborhood. Better yet, get some inspiration for how to kick things off with all your favorite people!

Block Off Your Street or Cul-de-Sac

Blocking off a portion of your street or cul-de-sac is easily the most popular arrangement for any block party. It’s convenient, near all your neighbors, and covers the most ground. Because you have the entire street or cul-de-sac, there’s plenty of space set up:

• BBQ Pits

• Games and Activities

• Food and Drink Stations

• Coolers and Fans

You should also consider a few tent rentals to house these wonderful things and provide some shade for party goers. If you ask us, that’s a recipe for a good time.

Rent Out the Neighborhood Park

Renting out your favorite neighborhood park is another excellent option if you’re looking to host an unforgettable block party. This option might be a bit harder to organize, but it’s well worth the effort. Think about it—you could take full advantage of any pavilions and picnic areas.

Swimming might also be an option if there happens to be a body of water nearby. Renting a park also allows for live musical acts, badminton/volleyball tournaments, and activities like kayaking and basketball (if the park permits). For this reason, your favorite neighborhood park could be an excellent venue for your block party.

Collaborate With Your Neighbors

There are certain situations wherein renting a park or blocking off a large portion of your street might not be feasible. In these cases, reach out to collaborate with your neighbors. Ask them if they would be willing to host a multi-home shindig.

One person could house all the food and drinks. Someone else—preferably the neighbor with a pool—could provide the activities. And you might be able to offer a haven for parents seeking respite from all the rambunctious kids at the event.

As the celebration continues, people can come and go from areas as they please. Just be mindful that this strategy is harder to pull off. Why? Because you’re asking people to be generous with their homes. Not everyone will want to be, and that’s okay. But it’s worth asking about if there aren’t any other options.

Outdoor Flooring Tent Options for Your Event

It’s no secret that securing a tent is crucial for any outdoor event you’re planning. After all, outdoor events need a bit of shelter, seating, and even an open bar. But people are less aware how essential the floors of these tents are.

Just imagine trying to dance at your outdoor wedding reception without a dance floor. It’s pretty tricky, we know. That’s why we’ve decided to compile a shortlist of outdoor flooring tent options for your event. You can peruse your choices and get a better idea of the flooring that will complement your event and the tent you choose for it.

Carpet

It’s always best to start with the classics. When it comes to outdoor tent flooring, carpet is first in line. After all, everyone loves a soft and plushy underfoot experience. Plus, carpet is durable, cost-effective, and comes in various colors, consistencies, and styles. You’re sure to find something to suit your unique needs.

On top of that, carpet can provide warmth and comfort to any event—especially if guests are expected to stand for long periods. For these reasons, carpet is an excellent choice if you’re hosting a corporate event or industry exhibition. It’s also great if you need to create extra walkways for your event.

Artificial Turf

Up next is another classic outdoor flooring tent option for your event. If you’re unaware of artificial turf, it’s essentially faux grass that you can lay out like a carpet. It’s also an excellent flooring selection for any outdoor tent rental.

Why? Because it adds natural beauty to your venue tent rental while also providing a plushy respite for patrons’ feet. Artificial turf is a beautiful way to spruce up any outdoor event. But it’s a particularly great choice for those who are hosting:

• An outdoor wedding.

• A garden party.

• Golfing or other sporting events.

Along with its softness and natural beauty, artificial turf is durable, versatile, and easy to install. It’s no wonder it’s such a popular flooring choice for outdoor events.

Dura-Trac Plastic

Of course, we can’t discuss this aspect of tent rental service without mentioning the universal flooring option that is Dura-Trac Plastic. These plastic flooring systems are ideal for crowded, rowdier events like music festivals and concerts.

But they can also be helpful for sporting events, exhibitions, and even large scale events like graduation or commencement ceremonies. This type of plastic is hard-wearing, easy to clean, and cost-effective.

Dura-Trac Plastic is incredibly versatile, so it can be used with any venue tent rental you could get your hands on. This makes them an easy choice for anyone hosting an outdoor event that requires a flooring option with a bit more durability.

Regardless of what you choose, flooring is just as essential to your event as the tent you go with. That’s why it’s imperative to know your options and which are the best fit for the type of shindig you’re looking to host. Hopefully, we provided some valuable information to help you make the right choice!

4 Essential Tips for an Outdoor Graduation Party

If you have a graduating student, you should throw them an unforgettable party to celebrate all they’ve achieved, both personally and academically. And everyone knows that the best grad parties always happen outside. That’s why we’ve put together this short list of tips to help you plan the ultimate celebration for your graduating child! 

Plan the Menu 

Planning on a fabulous menu ahead of the festivities is one of our essential tips for an outdoor graduation party. After all, no outdoor party is complete without a killer menu to feed and energize your guests. The best part about this is that you can go with whatever foods you like. But if you need a few pointers, we have a couple of helpful ones below: 

Making it about your graduating kid: You’re celebrating your kid, so when you plan out your entrees and apps, think about their favorite dishes and add them to the menu!

Hot foods for the summer: Most graduations will happen in warm weather. So we suggest going with refreshing dishes like chips and guac, fruits and veggies, and pasta salad. 

Delectable desserts: Add a couple of congratulatory cupcakes, cookies, and pastries to your party menu. After all, desserts are always a plus at any shindig! 

Set the Stage 

Of course, having the tastiest foods is only part of the equation. If you want your graduation party to be perfect, you need to set the stage. In other words, you’re going to need to make your outdoor areas look fantastic to wow your guests. You can do this in various ways. 

For instance, you could spruce up your garden beds and maybe install a small fountain or pond. You might also consider stocking it with lots of pool toys for your guests if you have a pool. But if you ask us, nothing beats a great seating area that shelters your guests from the sun.

We know what you’re thinking—how can you possibly set up a cabana-style seating area without a structure? We’d say renting a graduation tent in PA and surrounding states through Tents for Rent is an excellent place to start. You can use our tents to set up the perfect seating and snack areas, even keeping them cool with fans. 

Roll Out the Décor 

Dressing things up with the right décor is another essential tip for an outdoor graduation party. Once you get your graduation party tent and pool toys set up, it’s time to start decorating! Again, this party is a celebration of your kid’s achievements. 

So having “Congrats, grad!” on plates and banners is a great start. But if you want to up the ante, consider arranging a display of pictures and anything else that showcases your graduating student’s academic career and achievements in your outdoor space. 

You could also consider the extracurriculars your kid enjoys and incorporate them into your décor. However you do it, ensure that your decorations are eye-catching and representative of the person you’re all there to celebrate! 

Curate a Playlist 

Of course, no outdoor party is complete without a rocking playlist to elevate the energy and keep guests entertained. And just like everything else in this guide, you want to ensure that you center your playlist around tunes that your kid would appreciate. For instance, if they love hip hop, make sure the songs that you choose indicate that.

If they’re more of a fan of indie or folk music, then you should select songs you know they’ll enjoy. Plus, it’ll ensure that the energy you create at the party is representative of them. 

Securing Tent Sidewalls Video

When you’re planning an outdoor winter event, one of the most important aspects of the tent is the heat, specifically keeping the heat inside the tent. Typically, the standard tent walls do a great job. However, wind can play havoc with the walls that hang to the ground. Frame tents with kedered walls don’t normally have this problem, but pole tents can. The best way to solve this problem is to secure the bottom of the tent walls. If you’re concerned about wind, you can add this option to your order. One way we secure the walls is wood boards under the tent poles. We screw the walls to the boards. This can make the difference between walls that look like this… and walls that look like this in case of a storm. Ask us how we can keep your guests warm and comfortable at your next outdoor tented event.

3 Tips To Create a Venue Space for Restaurants

Diversifying the way you do business at your restaurant is a worthwhile pursuit. Specifically, opening your venue space can be an exciting way to make your establishment more profitable overall. However, it’s challenging to understand how to ensure that the space will be successful. Luckily, we’ve compiled a short list of the building blocks of an excellent restaurant venue space.

Decide if It’s Going To Be a Permanent Gig

When discussing tips to create a venue space for restaurants, it’s wise to start by deciding whether this venue will be a temporary or permanent affair. In other words, are you only willing to host a couple of special events a year, or is this something that you see benefitting your establishment long-term?

The way you choose to answer those questions will dictate your venue layout, booking schedules, and even your event pricing. For instance, suppose you want your space to be accessible year-round. If so, you might need to permanently renovate a section of your restaurant so that you can book events there full-time. On the other hand, you might decide to go the temporary route.

In the latter case, you’ll likely have to decide on a solid restaurant tent rental to serve as your venue space a few times, yearly. Either way, choosing between a permanent or temporary situation will help you get a feel for how the venue space will impact your regular operations. Plus, it’ll shed light on any changes you’ll need to make to your establishment to accommodate your venue.

Consider What Type of Events You’ll Host

Once you decide on the permanence of your venue space, it’s time to consider what type of events you’ll host. Perhaps you like the idea of booking wedding receptions and live music events. Or maybe your preference is for corporate award ceremonies and family reunions.

You could always choose to book various event types. Regardless, you must have a firm idea of what kind of events you’ll book. Having a specific selection of preferred events makes it much easier to have a game plan for crucial components of your venue, such as:

• What services you offer (catering, cocktails, bottle service)

• Budget and start-up expenses for your new venue space

• Features and décor your venue needs (lighting, table settings, stages)

• The customers you need to market towards and how you plan to do so

Thus, it should be no surprise that considering and deciding which events you can and cannot book is an integral part of our list of tips to create a venue space for your restaurant.

Protect Yourself With Contracts and Guidelines

Once you understand the key elements of how your venue space will function, you must ensure you’re well-prepared for these new and exciting business opportunities.

To start—especially when you’re booking larger events—you need to do everything you can to protect your establishment and yourself. The most straightforward way to do this is by having all customers who book with you sign a legally-binding contract that specifies:

• Services you’ll be providing for the event

• What you will be paid for them and when

• What kind of deposit you require to book the space

• Your cancellation and refund policies

Doing this will ensure that bookings are set in stone, and therefore very difficult to back out of. Just as well, it’s wise to have a policy in place that prohibits outside food or drink from entering your venue space. This sort of policy protects your business and ensures that attendees buy food and beverages from your restaurant, making your events as profitable as possible.

3 Ways To Prepare for Bad Weather at Your Outdoor Event

Whether you’re planning your company picnic or leaping into matrimony, hosting an outdoor event means counting on Mother Nature’s unpredictability and adjusting accordingly. And those who can’t tweak their event to accommodate lousy weather might run into some issues. Luckily, there are various ways you can prep your event to handle inclement weather, and we’ll share them with you in this guide.

Bring Covers and Temporary Shelters

If you’re planning an outdoor event of any kind, alternative shelters and covers are essential. This is especially true if you’re trying to prepare for the possibility of inclement weather. To illustrate, perhaps you’ve always dreamed of a breezy, beautiful, outdoor wedding reception in April. The band is playing, and your guests are dancing and sipping on wine.

Everything is going exactly as planned until you look over and realize that there’s an enormous storm on the horizon. Without any alternative arrangements, the storm effectively rains out your reception while causing severe damage to the band’s equipment. The good news is that things don’t have to go this way on your big day. In fact, the solutions here are pretty simple. To start, if you know your reception is outside, go ahead and rent a tent.

Doing so will ensure that you have a temporary shelter while you and your guests wait out the storm. We suggest investing in a white event tent rental for larger affairs like weddings. It’ll provide extra coverage, and you can modify it to meet your needs. It’s also best to bring tarps and other water-resistant materials to cover expensive equipment, table settings, and lighting.

Have a Game Plan and Communicate It

Having covers and temporary shelters is only part of the equation, though. The most effective way to prepare for bad weather at your outdoor event is having a game plan for when things go awry and communicating it clearly to your party. For instance, say you’re hosting a casual fundraising event in the park. There are games, picnic areas, live music performances—the whole nine yards. So you come prepared with tarps and tents.

But they won’t be effective if you can’t use them in time to keep bad weather from ruining things. That’s why you should organize a plan of action ahead of time to ensure that you can shelter your event quickly and mitigate the damage if the rain starts falling unexpectedly. As a result, you should have your tents set up ahead of time.

Put your tarps next to the equipment they’re supposed to cover. Plan an evacuation route for attendees in case of extra severe weather and have a few people designated to help. In any case, having the logistics of your alternative arrangements organized ahead of time will ensure that things continue to run smoothly.

Select a Backup Location

We can’t discuss ways to prepare for bad weather at your outdoor event without mentioning the importance of having a backup location. Even the best game plans can fall through if the weather is harsh enough. For instance, suppose you planned a music festival. It’s a multi-act affair, which means multiple stages and a plethora of expensive equipment.

Now imagine that a thunderstorm comes through, and the lake next to your event starts overflowing. There’s no salvaging the outdoor part of your event in this type of scenario. You need to move it to an indoor spot that’s dry and away from the water. It may not be ideal, but having a backup location is better than canceling your event altogether. Moreover, it’s far safer for the people attending.

Planning a camp wedding video

One way to begin the adventure of a lifetime is host your wedding at a campground. A campground includes lots of natural beauty and is the perfect setting for a casual wedding. This is a trend we’re noticing among couples who love the great outdoors.

Ideas for a great campground wedding:

1.       Invite your closest friends and family to stay in cabins at the campground.

2.       Why limit your wedding celebration to a day? Enjoy a whole weekend together.

3.       Include your favorite camping traditions: campfires, smores, canoes, red Solo cups

4.       Leave time for guests to enjoy other fun activities at the campground

Tips for planning an enjoyable camp wedding

1.       Plan well ahead to be sure you can book the time and space you need.

2.       Advise guests to dress for the outdoors

3.       Have a rain plan for any outdoor portion of the wedding

4.       Keep decorations simple. It reduces your stress and draws everyone’s attention to the great outdoors.

5.       Use camping as inspiration for your décor

Want to start planning your camp wedding, contact us today and we’ll help you create a memorable wedding for you and your guests.

Tips for Keeping Your Outdoor Seating Warm in the Winter

It’s never been more essential for establishments to give their customers various seating options. But how are you supposed to ensure the comfort of your guests when brutal weather prevails?

Well, it might surprise you to learn that there are lots of creative ways to ensure your patio stays warm and cozy all season long. Explore these tips for keeping your outdoor seating warm in the winter. They’ll help you keep people comfy no matter what Mother Nature has in store.

Get an Outdoor Dining Tent

If you’re currently trying to heat your outdoor dining areas, tents and shade structures are certainly worth your consideration. These benefit businesses that don’t already have an awning or patio roof. They provide closable walls, high ceilings, and, most importantly, a closed-off area that’s very easy to heat.

Plus, if you’re not ready for a more permanent solution, there are tons of companies like Tents for Rent that can set you up with top-quality outdoor dining tent rentals. This way, you can keep your outdoor areas open and cozy for your guests all season long.

Use Patio Heaters

When you’re sifting through tips for keeping your outdoor seating warm in the winter, you should consider using patio heaters as an excellent starting point. These fixtures come in all shapes, sizes, and heating capabilities. So you’ll be able to select the perfect type to fill your outdoor dining areas.

And if you’re worried about safety, don’t be. Standard commercial heater designs include outdoor propane heaters with passive safety controls that regulate their heat levels and keep them cool to the touch.

As a result, you never have to worry about the heaters overheating or creating a hazardous environment. Plus, your waitstaff can maneuver around them with ease. That’s why they’re well worth the investment for establishments looking for effective ways to winterize their patios.

Have an Outdoor Fireplace

Now, if you’re looking to invest in something a bit more permanent, you might consider installing an outdoor fireplace on your patio. Not only will this attractive feature keep things nice and warm, but it will also add a unique and dynamic design element to your deck.

Of course, these fixtures are typically large with a price tag to match. It’s worth noting that fireplaces could potentially make a beautiful addition to your patio in any season, though. This is especially true when you consider that you can often adjust the heat they emit to fit the size of an area and the weather. If you go with this option, you must be ready for the commitment before investing in it.

How an Event Tent Can Enhance Your Corporate Event

Hosting a corporate event is quite a feat. After all, you’re responsible for hiring caterers, planning activities, and securing the right venue. And when it comes to venues specifically, it’s even more challenging to find one that fits your unique event. So allow us to walk you through the numerous advantages of using a tent as the venue for your next event. 

It Allows for More Creative Freedom

When trying to understand how an event tent can enhance your corporate event, it’s wise to consider how much creative freedom this type of venue can afford you. Corporate events often occur in ballrooms, convention centers, and even stuffy office buildings.

But these locations tend to come with stricter rules concerning layouts, designs, and even dress codes. However, hosting your event under an outdoor tent opens a world of possibilities. With a tent, you get to make all the decisions about seating, colors, lighting options, and more.

It Prevents Weather From Being an Issue

If you’re already planning an outdoor event, you should know that having a tent is nearly essential. This is especially true when you consider that Mother Nature likes to play by her own rules. Hosting your event with a tent can provide shelter in the event of inclement weather. Plus, excellent tent rental companies like Tents for Rent will often offer large party tent rentals with built-in features like closable walls. So any weather that blows through your event won’t affect it.

It Provides More Room for Activities

Hosting your event with a giant tent as your focal point is also beneficial because it gives you a significant amount of space you might not get with other venues. This is a truly compelling benefit for those planning to do team-building exercises and games. More space can also be a magnificent feature if you’re putting together a formal banquet or award ceremony.

A sturdy, spacious tent can provide enough room for tables, chairs, and lighting. Plus, you’ll have space for catering buffets. And depending on how large your tent is, you might even be able to set up a stage for any musical acts you hire to perform. So, if you’re still wondering how an event tent can enhance your corporate event, you should know that you’ll have plenty of space to make your event as fun and comfortable as possible.

Hosting your corporate event with a tent is incredibly beneficial. An event tent can provide ample space, lots of creative freedom, and reliable shelter from erratic weather. Hopefully, scanning this quick guide provides you with some valuable insight into how a tent can ensure that your event is successful and fun.

Everything You Need To Know About Warehouse Tent Rental

Ensuring your warehouse is well organized and efficient starts with having adequate storage space. That’s why—when things begin to feel a bit cramped—you should explore the options you have, such as rental tents.

This storage alternative can be incredibly beneficial. But there are a few things you need to consider before ordering a tent for your facility. Luckily, we’ve put together some key points to think about as you make your selection.

Understand the Purpose for Your Tent

Before you start searching for an ideal rental tent, you need to have a solid understanding of what its purpose will be. If you’re looking for a tent that will serve your warehouse, you’ll likely be using it to store goods or equipment. If you’re storing items dependent on climate-controlled environments, consider that before renting. Or, if you’re trying to house large machinery or heavy equipment, think about whether or not you’ll need a tent with a taller build to ensure everything fits.

Landing on a definitive purpose for your tent will help you select the best one for your needs. Having a baseline for your tent is essential when it comes to what you need to know about warehouse tent rental.

Think About What Features You’ll Need

When learning what you need to know about warehouse tent rental, it’s imperative to think about the different features of your tent as they relate to your needs. Most tent rental companies will have a wide selection for you to peruse.

It’s wise to have a baseline for what features your tent should include before it shows up at your warehouse. For instance, perhaps you’re planning to store sensitive measurement tools that might be damaged by inclement weather. In this case, use a tent that has security features like closeable walls.

Additionally, it’s always a good idea to consider the size of the tent you’ll need and where it will fit. Considering these things and asking plenty of questions will help you choose the perfect tent.

Consider the Benefits for Your Warehouse

Warehouse tents come with myriad benefits. For one, they provide secure, on-site storage for your goods and equipment.

They can also effectively protect your goods from the effects of unavoidable weather. They ensure you have plenty of space for your goods and equipment, which means your facility remains organized, streamlined, and efficient.

A Simple Guide on How To Light Your Restaurant Tent

If you want to start incorporating tents into your restaurant’s dining experience, you must consider the ideal lighting for your tent. Luckily, we’ve put together a simple guide on how to light your restaurant tent. Gain some inspiration and see for yourself why lighting is such an essential component of restaurant tents.  

Consider the Ambiance You Want To Create

When you start thinking about how you want to light your restaurant tent, you’ll need to consider its size and the number of tables it can fit. But it’s crucial that you also contemplate the sort of ambiance you hope to create with your tent’s lighting. Suppose your eatery is a well-known hot spot for newlyweds and romantic date nights. In this case, you might select a canopy tent for your restaurant and hang modest twinkle lights from the tent’s roof, backing that up with low-lit lanterns on each table.

Or maybe you own a BBQ joint that’s known for its family-friendly atmosphere. In this case, you might want to opt for more lighting in your tent and the surroundings outside your dining area, as it might be safer for any kids who like to play around while their parents eat. Whatever you choose to do, lighting can have a significant impact on your customer’s dining experience. So make sure you pick lighting that reflects your ideal ambiance.

Use Different Types of Lighting

It’s also wise to consider using different kinds of lighting for various aspects of your dining experience. Doing this can improve your restaurant tent’s safety, efficiency, and appeal. Serving an outdoor dining area can come with a list of challenges to overcome, especially if that area is under a tent. Some of the difficulties that can arise are your staff not having a good view of their section and guests, not having the proper illumination to relay orders clearly and efficiently, and running back and forth between poorly lit stations, leading to accidents.

So consider using numerous types of lighting for different things when it comes to the functionality of your tent’s lighting. For instance, instead of just having twinkle lights and lanterns, try adding some outdoor chandeliers to the mix. Using layered lighting to ensure that your wait staff has well-lit service stations is another excellent way to make your tent stylish, safe, and properly illuminated.  

Let Your Lighting Guide Customers

It’s also wise to evaluate the safety and efficiency of your tent’s lighting as it pertains to your customers. Your customers will likely need to move around with ease during their time with you. They might need to get up and go to the bathroom or walk to the bar for a drink. When you’re serving customers outside, all of these relatively simple tasks can become difficult and hazardous if your tent isn’t luminous.

So it’s an excellent idea to provide lighting that helps guide your guests around the dining area and any other places they might need to navigate. You can do this by creating pathways with small garden lights that stick into the ground. You can also ensure that any prominent shrubs or trees are well-lit with string lights, so the areas outside your tent are a little easier to see as well.

Hopefully, scanning a simple guide on how to light your restaurant tent provides some inspiration and insight into how lighting can enhance each aspect of the dining experience you create under your tent.

How To Keep Your Party Tent Cool in the Summer

Summer is the season for throwing unforgettable parties and enjoying the company of your loved ones. But because it’s also the warmest season of the year, it’s crucial to make sure that you keep your guests and yourself comfy while you celebrate. Read about how to keep your party tent cool in the summer so that you can enjoy the best parts of the season while beating the heat!

Incorporate Some Type of Cooling Device

When it comes to learning how to keep your party tent cool in the summer, it’s a no-brainer to incorporate cooling devices. There are many different selections, from the traditional plug-in fans to the futuristic cool boxes that use evaporated water to cool an area. Of course, if you’re catering to a large group, and they’re within your budget, you can also rent A/C units to ensure that your tent stays cool throughout your celebration. Whichever route you go, having some sort of cooling device available is a surefire way to keep your tent comfortable.

Use Water Features at Your Party

While there are always fans and A/C units to keep things comfortable, if you’re looking to spice things up, adding a water feature to your party tent is an excellent place to start. For instance, if you’re hosting a summer party for a large group of kids, having a water inflatable or water guns filled with ice-cold water can help keep the tent nice and cool. Inversely, if you’re throwing a more mature shindig, opting for mist machines throughout your tent is an effective way to ensure your guests stay cool and have an excellent time.  

Make Sure Your Tent Is Well Ventilated

Another cooling method you might want to consider is renting a tent with an open design. Its structure will have lots of room for ventilation. There are many different tent types, each beneficial for various events, environments, and weather conditions. So, when you peruse your options for outside party tents for rent, get one that allows plenty of fresh air to enter. While cooling boxes and fans can keep a space comfortable for a while, your tent can start to heat up pretty quickly without proper ventilation. So, it’s crucial to consider ventilation when renting your tent. This is especially true if you can’t afford A/C rentals.

Throwing a summer blowout for the books doesn’t have to mean compromising on comfort. Hopefully, some of our ideas for cooling off your party tent will provide you with a little more insight into how you can keep things nice and cool for all your events this summer.

Why You Should Rent a Tent for Your Graduation Party

Graduation is one of the most important moments in someone’s life. Years of hard work finally paying off, leading to the next phase of your life is a huge deal and something worth celebrating. That’s why graduation parties are such big events—people get together and commemorate this huge achievement. These parties are large and usually occur during the summer months, making an outdoor event the perfect way to celebrate. This is one of many reasons why you should rent a tent for your graduation party.

Place To Rest

Any outdoor party in the summer takes a huge toll on those attending. A tent is a place to escape the heat and rest. The shade under the tent can be the best place to rest if someone is too warm and needs a break from standing, especially at a graduation party where a wide range of ages show up to the celebration.

Avoid Bad Weather

Any outside party runs a risk of bad weather, even in the summer months. Heavy rain can ruin a party and stop any fun you had planned—if you don’t have a tent, that is. Getting an event tent means you can run your party no matter the weather, so long as it’s safe. This lets you continue the celebration if something you can’t control does happen.

More Control Over the Space

Another benefit of using a tent for an outdoor party is the fact that you can decorate it like an indoor place. Streamers and toys don’t go well when you have an outdoor party, but the tent is effectively an indoor area that you can decorate as you want without worry. You can even get special tents from a tent rental service that can handle whatever specifics you want your tent to have for your party.

Now, these are just the obvious reasons why you should rent a tent for your graduation party. You can use the tent for many other purposes, like an indoor bar, so long as you get a good tent.

How To Plan a Company Picnic

A company picnic can serve a variety of functions and help bring every employee together. However, it isn’t as simple as grabbing some food and setting up outside. A good company picnic is an event that requires good planning. That’s why you should know how to plan a company picnic before you hold one.

Choose a Location

The first thing you should do is pick a place to hold the event. Local parks and open spaces are a great start. Just plan around the weather, try getting a venue tent for rent to help alleviate some of the problems with outdoor events.

Plan the Food

You should think cautiously about the food you allow into the event. Avoid common allergens like peanuts. It’s also worth investing in good food from a caterer to make the event memorable for everyone.

Set a Professional Tone

It’s easy to think of this as a casual party but remember that this is still a work event. It’s a place for co-workers to relax and mingle, so try to keep the party at that professional level. A good standard is to match your workplace’s casual days.

Aim for Your Goals

Even at a fun event like this, you should have goals in mind. If you want co-workers to bond and get to know each other, try holding some games where everyone talks. Run some ice breakers or small challenges so everyone can make some good memories. The trick is to align your events to your goals.

Transportation

The last thing you should do is invest in transportation for your company picnic. Not everyone has an easy time getting around, so you should make it as available as possible. Think about nearby public transportation or hire a bus to bring everyone along. Also, making carpool groups can help as well.

By following this simple guide on how to plan a company picnic you can hold a professional and fun event for your employees without a problem.

Tips for Creating a Wedding Tent Layout

A wedding tent is a perfect solution for an outdoor wedding. It looks glamorous, keeps your guests cool, and protects the food and furniture. A wedding tent also poses a lot of opportunities for creativity. If you've decided to have an outdoor wedding with a tent, you need to make sure you know what you want. It can seem a tad overwhelming if you're planning a large wedding. That's why we're here with several tips for creating a wedding tent layout.

Pick the Perfect Shape

The first thing that you should consider is the shape of your tent. Wedding tents come in a variety of different forms, including:

• Square

• Rectangular

• Circular

• Oval

If you need more than one tent, feel free to mix and match. However, we recommend that if you have two tents, you should try to make them match. You can also use different tent shapes to distinguish other areas. Decide how many tents you'll need, then pick shapes for them. If you're on a tight budget, a square tent is the most affordable option. Square tents also maximize the ground space for guests inside and outside the tent.

Decide What You Want Inside

It's never too early to start putting together the layout for your wedding tent. Here are a few things to consider when laying out your tent:

1. Mark all electrical outlet access points. You should also mark emergency exits, bathrooms, and cable locations. Knowing this information will drastically help your guests and entertainment staff.

2. Set up a floor plan for your seating arrangement. Make sure you leave enough room for tables, dance floors, DJ booths, bars, and more.

3. Create more than one version of your floor plan to compare and contrast them. Doing so will help you come up with the perfect floor plan for your space.

Select Your Lighting

Lighting is a huge factor that you should consider for your wedding tent. The proper lighting can bring your tent together. Here are a few ideas to get you started:

• Wrap lights around poles, if there are any.

• Use weatherproof string bulbs around the outside of the tent.

• Add a disco ball, if you can.

• Light the roof of the tent so guests can see inside.

Of course, these are just a few suggestions to get you brainstorming. You can have a lot of fun playing around with lighting options but remember that you need to make a choice eventually!

These are our main tips for creating a wedding tent layout, though a lot of this planning can be done with the help of a tent rental company, as we can help you identify the tent you need.

Questions To Ask Your Tent Rental Supplier

Renting a tent is often very important to the success of an event. Without a good tent, it will be difficult to house everyone comfortably in one place. That is why you should know what questions to ask your tent rental supplier.

Do You Have Any Reviews?

One of the few ways you can protect yourself from bad service is by reading reviews from other customers. These reviews will give you an insight into how good a company is at its job. This is a good question to ask of anyone you are renting products from, not just your tent provider.

What Tent Is the Best for My Event?

Planning for an event is not an easy thing to do. To help you come up with the best tent for your event, it is beneficial to ask for the advice of the tent supplier. They should know what tent you will need to properly host your event.

How Good Is the Tent’s Materials and Equipment?

Being upfront about the quality of the tent and its accompanying materials is important to a business and you. Make sure you know how good a tent is before you agree to rent it.

How Is the Tent Delivered?

This is an important question, as this is where you can determine what your responsibilities are and what the rental company’s responsibilities are. Do you need to set up the tent and its accessories, or will the rental company do that? You should discuss things of that nature with the tent rental service.

What Is the Full Service You Offer?

Figuring out the full extent of the rental service is very important, as it ensures you know the full extent of your options. Does the company help or respond to abrupt changes, such as inclement weather, or do they ignore such problems? You want to be sure that you are working with a company that is looking to provide you with the best service.

Once you have the answers to these questions to ask your tent rental supplier, it is time to determine if they are the right company for you. If you have the answers you want, book them and rest easy knowing you found the right tent for your event.

The key benefits of an outdoor wedding

 With a new ring on your finger and the recent move to fiancé status, you probably can’t wait to plan the wedding of your dreams. But there’s a question that may be on your mind: should I go indoor or outdoor for the wedding reception? Plus, with COVID-19 restrictions, indoor weddings are still restricted to a certain number of guests.

 Either way, here are five reasons that an outdoor wedding may be perfect for you.

 Enhanced time

 Indoor wedding venues can hold multiple receptions each day, meaning you may only be allowed to stay at your wedding reception for several hours or there could be other events going on at the same time as yours. 

 On the other hand, a large outdoor venue has space for multiple wedding receptions, so you can spend as much time there as you need to. You can also look for venues which offer exclusive use, meaning you could have acres to explore. 

 Image source: Unsplash.com

 Increased space

 If you’re worried about cramming all your guests into a small church or event centre, an outdoor wedding might be the right choice. Not only can your guests spread out as far as they want (ideal for COVID-19 restrictions), but kids can be given the option to go to a separate and safe area where they can play and run freely. 

 Just remember to make plans to keep your guests comfortable, as this blog suggests. If it’s hot, you’ll need shade. If it’s cold, heaters may be ideal. And, umbrellas won’t go amiss in case the weather turns.

 Flexibility

 Want a themed wedding? From princesses and superheroes to your favourite book or movie, an outdoor wedding offers you the flexibility to choose any wedding theme you want, with nature acting as the perfect backdrop.

 It means you can have a lot of freedom when it comes to decoration. For example, you may have a tipi or marquee to decorate. Of course, you’ll focus a lot of efforts on how to make indoor environments fabulous – but nothing beats the great outdoors as a backdrop for photographs.

 Change up your wedding meal

 Outdoor weddings give you the chance to ditch the formal three-course meal (if you’d like) and have a buffet-style set up instead. If you’re up for something quirky like wood-fired pizza or food trucks, it’s all possible in an outdoor setting. And there are plenty of outdoor food options to get your guests excited – many of which are based in vans or other portable vehicles, so they can drive right up to the venue. 

 Here at Tents for Rent, we provide tent rentals in Pennsylvania, and the surrounding region. We can help you determine the size of the tent you’ll need for a comfortable and successful outdoor wedding or event.

Author - Audrey Keats

The Different Types of Tents for Events

Whether you’re putting together a smaller or larger event outdoors, a rental tent will make a great addition to your arrangements. It can provide shade from the sun and even help your event proceed through some rain. You also have options when it comes to the specific structure that you get for your space. We’ll discuss some of the different types of tents for events, so you can figure out which one best fits your requirements.

Sailcloth Tents

Sailcloth tents can come in a range of sizes—from small tents with single central poles to much longer ones that have several interior poles holding up their roofs. The sailcloth is a sheer fabric that is elegant in appearance, allowing it to add to the atmosphere that you want to create. Light also flows through it, keeping things from being too dark in the day and spreading brightness from lightbulbs at night. In addition to all this, sailcloth tents can withstand a good deal of wind and rain so that unexpected weather doesn’t interfere with your event.

Pole Tents

Pole tents are similar in appearance to sailcloth tents and are installable on just about any ground surface. What differentiates them is their material, which isn’t as translucent as sailcloth. If you prefer more shade and want a tent that is sturdy enough to resist 70 to 90 mph winds, this may be a good choice for you. Pole tents are also often the most cost-effective party tent rental option, which can be a deciding factor when you’re working with a limited budget.

Frame Tents

When compared to the other different types of tents for events, frame tents stand apart because they have more boxy roof structures. This is because they don’t rely on central interior poles, but instead have frames that interconnect to hold the roof together. The poles that touch the ground are all limited to the borders of the tent, removing obstructions. Frame tents are also useful because they don’t need to have their stakes driven in the ground. Rather, they can stand safely with stabilizing weights at their legs. For an event that’s taking place on a paved or hard area, this removes the need for drilling holes to secure the tent in place. Another advantage of frame tents is that it’s easy to raise their roof heights.