Everything You Need To Know About Warehouse Tent Rental
Explore everything you need to know about warehouse tent rentals and see how this alternative storage option can keep your facility running smoothly.
Ensuring your warehouse is well organized and efficient starts with having adequate storage space. That’s why—when things begin to feel a bit cramped—you should explore the options you have, such as rental tents.
This storage alternative can be incredibly beneficial. But there are a few things you need to consider before ordering a tent for your facility. Luckily, we’ve put together some key points to think about as you make your selection.
Understand the Purpose for Your Tent
Before you start searching for an ideal rental tent, you need to have a solid understanding of what its purpose will be. If you’re looking for a tent that will serve your warehouse, you’ll likely be using it to store goods or equipment. If you’re storing items dependent on climate-controlled environments, consider that before renting. Or, if you’re trying to house large machinery or heavy equipment, think about whether or not you’ll need a tent with a taller build to ensure everything fits.
Landing on a definitive purpose for your tent will help you select the best one for your needs. Having a baseline for your tent is essential when it comes to what you need to know about warehouse tent rental.
Think About What Features You’ll Need
When learning what you need to know about warehouse tent rental, it’s imperative to think about the different features of your tent as they relate to your needs. Most tent rental companies will have a wide selection for you to peruse.
It’s wise to have a baseline for what features your tent should include before it shows up at your warehouse. For instance, perhaps you’re planning to store sensitive measurement tools that might be damaged by inclement weather. In this case, use a tent that has security features like closeable walls.
Additionally, it’s always a good idea to consider the size of the tent you’ll need and where it will fit. Considering these things and asking plenty of questions will help you choose the perfect tent.
Consider the Benefits for Your Warehouse
Warehouse tents come with myriad benefits. For one, they provide secure, on-site storage for your goods and equipment.
They can also effectively protect your goods from the effects of unavoidable weather. They ensure you have plenty of space for your goods and equipment, which means your facility remains organized, streamlined, and efficient.
How we patch holes in asphalt video
When we install tents on asphalt, we can secure them with concrete weights or by driving stakes into the asphalt.
After we remove the stakes, we repair the holes by filling them with crushed stone and topping off the hole with asphalt cold patch.
When we install tents on asphalt, we can secure them with concrete weights or by driving stakes into the asphalt. Most customers choose to have us drive stakes into the blacktop because it’s more economical, faster and more secure.
After we remove the stakes, we repair the holes by filling them with crushed stone and topping off the hole with asphalt cold patch. Then we tamp it down with a sledgehammer.
This creates a durable patch that is barely noticeable. Over time, it fades and becomes even less noticeable. Often when we come back a year later to install a tent at the same location, it’s difficult for us to find the holes to reuse them.
Do you need a tent installed on asphalt? Contact us to order today.
How much does a wedding tent cost?
How much does it cost to hold an outdoor wedding? On average, weddings we serve cost between $900 and $9,000 total. This includes delivery, installation, all the accessories, removal and tax.
How much does it cost to hold an outdoor wedding? On average, weddings we serve cost between $900 and $9,000 total. The cost is often between and $20 and $60 per person. This includes delivery, installation, removal, tables, chairs linens and tax. For exact pricing, please request a quote
Many other factors can influence this price
What style of tent you choose
The wedding location
Additional rentals such as tables, chairs, linens, flooring and lighting
If you’re looking for ways to save money, check out this article: 7 ways to plan an outdoor event on a budget. We look forward to planning your wedding.
How much does it cost to rent a tent?
How much does it cost to rent a tent? There are many factors that influence the cost, but here are a few simple calculations that will help you budget:
$0.50 to $1.00 per square foot
$7.00 to $15.00 per person at an event with seating at tables and chairs
How much does it cost to rent a tent? Here are a few simple calculations that will help you budget. The cost for the tent itself is around
$0.50 to $1.00 per square foot
$7.00 to $15.00 per person at an event
For exact pricing, please request a quote
Many other factors can influence this price
If you’re looking for ideas to plan an outdoor event on a budget, check out this article: 7 ways to plan an outdoor event on a budget. Happy planning!
What to expect on delivery day
What should you expect on your tent delivery day? Watch this video to find out.
What should you expect on your tent delivery day?
It starts a few days before your delivery when you receive an email or a call from one of our schedulers notifying you of the time that we will be arriving to deliver your tent. Please confirm promptly so that we can proceed with planning all our deliveries for that day.
Normally, our crew will load their trucks a day or two before your delivery. So, if you have any changes to your order, please let us know as far ahead as possible.
To prepare for our arrival, please have the area where the tent will be installed cleared of any obstructions. If you need to mow the yard, please do that before our arrival as lawn mowers and tent crews do not mingle well! Our crew will do their best to arrive within the scheduled time range. However, weather, traffic and other unforeseen circumstances can change the schedule. Usually, our crew will arrive in a pickup truck and trailer for delivery. The crew leader will meet with you to find out exactly where the tent will be placed. He will work with you to find the best possible location for the tent. Unless you’ve already made other arrangements, he will also collect payment on arrival.
In order to speed up the delivery process, we like to park our trucks as close as possible to the tent installation spot. Our crews work quickly and efficiently. So, your tent should be installed as quickly as one hour. If it’s very large, it may take several hours.
After the tent is installed, we’ll need to know if you want us to install side walls on the tent. In most cases, we recommend leaving the tent as open as possible for fresh air and breezes. If you decide to leave the sides open, we can leave the walls onsite so that you can put them on later if the weather changes.
If you’ve rented additional accessories such as lighting, flooring, or power, we will install those things next. Tables, chairs and linens are the only items that do not include installation and removal in the rental cost. So, unless you’ve specified that you want us to set them up and re-stack them, we’ll stack those items inside the tent. Please have them stacked again when we come to pick up the tent, since we may not have time to go on a scavenger hunt just then. We look forward to serving you.
If you have any questions call us today: 717.733.9700
Should I close the tent walls? Video
Today we’ll be talking about tent sidewalls. During the tent installation, one of the questions we’ll ask is whether you’d like us to enclose the tent walls or leave them open. If at all possible, it’s best to keep the walls open
Today we’ll be talking about tent sidewalls. During the tent installation, one of the questions we’ll ask is whether you’d like us to enclose the tent walls or leave them open.
Here are my recommendations. If the weather is warm, keeping most of the walls open is the best idea. It will allow more airflow to keep the guests cooler. If rain is in the forecast, it’s a good idea to close only the side that the wind will be coming from. Even if cool or rainy weather is in the forecast, I recommend leaving at least one side of the tent open. The reason for this is that a tent that is totally enclosed can become very damp. Condensation can form on the tent and it can actually rain inside the tent. Of course, if it’s very cold or there are heaters in the tent, it’s best to enclose everything except the entrance
Even if you decide to leave some of the tent sides open, we can leave the extra walls onsite to close later if necessary. Below is a video with instructions on closing the walls. We hope you enjoy your outdoor celebration.
Tents For Rent Warehouse Tour
When you see our website or call us on the phone you miss everything that goes on behind the scenes to give you a great event. So, today I’ll be taking you on a tour of our facility.
When you see our website or call us on the phone you miss everything that goes on behind the scenes to give you a great event. So, today I’ll be taking you on a tour of our facility
Should I get the damage waiver?
For your peace of mind, we offer an optional damage waiver for items rented from Tents For Rent. This allows you to pay a 10% fee that protects you from 90% of the cost to replace accidentally damaged items.
For your peace of mind, we offer an optional damage waiver for items rented from Tents For Rent. This allows you to pay a 10% fee that protects you from 90% of the cost to replace accidentally damaged items.
If you decide to add the damage waiver to your order, we recommend applying it to all items except for the tent itself. It's unusual that it is accidentally damaged. Table linens have a required damage waiver that is included in the regular price. Keep in mind that the damage waiver doesn't cover loss or theft. To read all the details about our damage waiver, see section 13 on our terms page or contact us. Happy planning.
Staking or weighting a tent on asphalt?
When you're installing a tent on asphalt, you have two options:
- Drive stakes into the asphalt.
- Secure the tent with concrete weights.
When you're installing a tent on asphalt, you have two options:
- Drive stakes into the asphalt.
- Secure the tent with concrete weights.
Let's explore each option. Driving stakes into the asphalt is what most of our customers choose. It's economical, secure, fast and easy. We only need to drill holes about one inch in diameter. After we're finished, we fill the holes with crushed stone and patch the surface with actual asphalt. When we are finished, the holes are barely noticeable.
Installing the tent with weights is a better option if there so many underground utilities that there is no place to safely drive stakes. Weighting the tent can also be necessary if drilling holes through the asphalt is not allowed. Safely weighting a tent is usually about three times the cost of a normal staked pole tent. There are several reasons for this:
- Weighted tents must be frame tents which are more expensive and more labor intensive to install than standard pole tents.
- In order to safely secure a tent with weights, there must be thousands of pounds of weight delivered, handled and pick up from the job site.
Which suits your needs best? Contact us today to find out.
Is it cheaper to buy a tent or rent one?
I often get the question, "Could I save money by buying a tent instead of renting it?" There isn't one clear answer to this question, but here are some things to keep in mind as you make that decision:
I often get the question, "Could I save money by buying a tent instead of renting it?" There isn't one clear answer to this question, but here are some things to keep in mind as you make that decision:
It's better to rent a tent if:
You only use it a few times a year
You only use it for a short period of time
You're looking for a hassle-free experience
It's sometimes more affordable to buy a tent if:
You want to keep it up for a long period of time
You use it many times per year
You do not need a tent that is in good condition. An older tent is less expensive than a new or nearly new one
However, there are many hidden costs of owning a tent:
Labor for installation, removal and transportation
Storage of the tent while you're not using it
Washing the tent when it gets dirty
Repairing the tent
Replacing the tent when it wears out
Liability for storm damage to the tent
All these things come at no extra cost when you rent a tent. A very large majority of our customers choose to rent a tent. However, there are some special situations when purchasing a tent is the best option. Whether you choose to buy a tent or rent it, contact us today and we'll work with you to find the best tent for your event.
Should I Choose Round or Long Tables for my Outdoor Tent Event?
As you're planning an outdoor wedding, party or other event, you may wonder if you should choose round or rectangle tables. Each has its benefits and situations where it works best.
As you're planning an outdoor wedding, party or other event, you may wonder if you should choose round or rectangle tables. Each has its benefits and situations where it works best.
Benefits of rectangle banquet tables:
- They are slightly more space efficient and allow for wider aisles.
- When placed end to end, it's easier to assign seats to guests since it creates a long table with more seats.
- Long rectangle tables are available in farmhouse table style.
- They are excellent for buffet tables.
Benefits of round tables
- They are our most popular table for dining.
- There is more space in the center for food or decorations.
- It allows people sitting at the table to talk to more different people.
- They have a more intimate and less institutional feel.
Or if you'd like the benefits of both, you can mix and match round and rectangle tables for an eclectic look. Contact us today to let us help you plan your outdoor tent event.
How to Decide if an Outdoor Wedding is for You
As you're planning your wedding, you may wonder if you should plan an outdoor wedding or keep it indoors.
Reasons you should plan your wedding outdoors:
- You love the outdoors, fresh air, sunshine or stars
- You're planning a country or rustic wedding theme
- You have an outdoor space that is significant to you
- You want your wedding to be relaxed or casual
Reasons to opt for in indoor venue:
- You have a low tolerance for cool or warm weather (although tent heating and cooling are available)
- You aren't willing to adjust plans to work with weather changes
While there are pros and cons of planning an outdoor wedding, we're sure you'll be just as happy with your event as these customers were.
Do Tents Come with Sidewalls?
All of our tents can have their sidewalls either open or closed. The price for most tents includes the matching sidewall for free.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
We get this question or a variation of it often:
- Do you rent canopies (without sidewalls)?
- How much extra do sidewalls cost?
- Are the sidewalls easy to install?
- Can the sidewalls be rolled up?
In this post, I'll answer all of those questions. All of our tents can have their sidewalls either open or closed. The price for most tents includes the matching sidewall for free. You can also add clear or cathedral window walls for an extra fee.
When we deliver the tent, our installation crew can install some of the walls, install all of the walls or leave them onsite in case you need to install them later. The walls are designed to be attached or removed, not rolled up. If you have any further questions about tent walls, please contact us.
When do you setup and remove the tent?
The base rental price for most of our rental items includes up to three days of usage.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
The base rental price for most of our rental items includes up to three days of usage. For example, if you are using the tent on Saturday, we can install it on Thursday or Friday and remove it on Monday. This gives you time for setup or decoration as needed. We will contact you a short time before delivery to schedule the approximate time of day that our delivery crew will arrive. We also deliver the tables, chairs, lighting and other accessories at the same time as the tent. If you need to rent a tent for an extended period of time, we also offer long term rentals for a small additional cost.
May I cancel my tent if the weather is beautiful?
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding. Thankfully, we have a plan in place for just this type of situation. It works like this: when you reserve your tent, you pay a 25% deposit. If your event is on a Saturday, we normally install the tent on Friday. You may cancel the tent as late as Thursday by 9:00 AM and not need to pay any more than the deposit that you've already paid. By that time, you should be able to have a good idea of the weather forecast for the weekend. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. If you want even more time to make a decision, you may pay 50% and cancel any time up until the arrival of the installation crew. Contact us today to ensure that your event will go on rain or shine.
Can tents be installed on asphalt or concrete?
Tents can be installed nearly anywhere including concrete and asphalt.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Tents can be installed nearly anywhere including concrete and asphalt. There are two ways to do this. The most popular options is drilling holes into the asphalt and repairing them after the tent is removed. Staking in asphalt is the most economical way to secure a tent. This is done by drilling a hole that's about one inch in diameter and driving a stake into the hole. After the stake is removed, we fill the hole with crushed stone and top it off with asphalt. We tamp down the asphalt and it's almost as good as new.
One inch diameter tent stake hole
Patched tent stake hole
Alternately, we can install a frame tent with weights and not puncture the asphalt at all. It's also a good way to avoid damaging underground utilities. Tents are secured to very heavy concrete weights. Below is a picture of a weighted tent.
This tent could not be secured with stakes due to underground utilities.
What Size is Your Largest Tent?
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs. However, no matter whether you expect 10 or 1,000 guests, we have a tent that will cover your event. Our tents vary in size from 10' to 100' wide and can be hundreds of feet long. Currently, the largest tent we've installed is 100' x 290'. Contact us today to find out what size tent you need.
Time lapse of the largest tent ever installed by Tents For Rent.
Can I Rent a Tent in the Winter?
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Fall is here an winter will be before you know it. Great news, it's not too late to plan an outdoor event. Tents can turn your frosty back yard into a warm, inviting event space. Your next New Year's Eve party could be in a tent. With a little extra planning a winter tent event can be a success.
Things to keep in mind:
Plenty of heaters (of course)
A walkway to the house, building, parking lot, etc.
Flooring, and carpet
Tent doors
We make it easy for you to plan a winter event. We'll help you plan a solution just for you. Our heaters have automatic thermostats that keep your event warm even when the weather isn't.
We have extensive experience with winter tenting for Christmas parties and other special events, car sales, temporary storage and much more. Contact us to fill all your winter tenting needs.