How to Plan a Tent City
Do you need to plan a tent city for a large outdoor event? There are many reasons you might need to plan a tent city
a. Group Camping—a church, family, or social campout
b. Disaster relief
c. Farmer’s market
d. Sporting event
e. Corporate event
f. Block party
g. Relay for life
Do you need to plan a tent city for a large outdoor event? There are many reasons you might need to plan a tent city
a. Group Camping—a church, family, or social campout
b. Disaster relief
c. Farmer’s market
d. Sporting event
e. Corporate event
f. Block party
g. Relay for life
Whatever your tent city needs, Tents For Rent is here to help. Here are a few things that I recommend. When picking a date, choose a time of year that typically has nice weather. Also, check for other events on that date that may attract your attendees
When creating a layout, arrange your tent city in a simple grid with space numbers that are easy to understand. Create a map that is accessible to your guests and staff so that everyone knows where to find what they’re looking for. Be sure that there is easy access to parking. You’ll also want to decide whether you’ll allow vehicles to enter the tent city. If so, will vehicles be allowed during the event or just before and after? Make the aisles between the tents wide enough for the foot traffic or vehicle traffic you’re expecting. And, don’t forget to have an evacuation plan in case of an emergency.
If possible, size your tent spaces at least 8’ larger than the tent size. This allows room for stakes and ropes and keeps the space from becoming crowded. For example, if you want to put a 20 x 20 tent in a space, make it 28 x 28.
Next, decide how you’ll be reserving tents for each space. Will the group in each space reserve their own tent with a tent company or will they reserve through your organization and you reserve the tents? Either way can work, but if you’re looking to raise funds, this can be an opportunity for you to mark up the tent rental a bit.
When planning an outdoor event of this magnitude, think about your people’s needs.
Restrooms: are basic portable restrooms sufficient or would you prefer more elegant restroom trailers?
Power: is there power on site or will generators be necessary? Renting quiet generators will make your guests more comfortable. Just having generators may not be enough. If each tent needs power, be sure to have a plan to distribute the power. Do you have a place for guests to safely charge their electronics?
Lighting: If the event will continue after dark, be sure to have adequate lighting both inside the tents and in the outdoor spaces
Communication: Do you have a way to contact your guests before, during and after the event should there be a change of schedule or an emergency? SMS text messages are one way. Installing a sound system onsite can also be valuable. An outdoor sound professional can ensure that you adequately cover the space with speakers
Be sure to keep people well fed and hydrated. You can call in a few food trucks or a caterer. Charging each vendor a fee can be another good source of revenue. Don’t forget to have plenty of bottled water available. This is even more important during hot weather. If there will be children at your event, think of activities that they would enjoy. Kids of all ages love a bounce house!
Seating: Renting chairs for people to be seated at events or when they just need a break from standing in the sun is a great idea
If this is a ticketed event have an easy way to buy tickets ahead of time and onsite. An efficient check in system will prevent long lines and help your guests have an enjoyable experience
Do you need Wi-Fi? Whether you want to cover the entire area or just a VIP or headquarters area, engaging a professional with experience in covering outdoor areas can ensure that your guests will have a great experience.
Something else to think about is security. Give your guests peace of mind by planning for event security
Temporary headquarters: A place where people can go for help to find their space or a lost child .
A way to contact your staff onsite: If you don’t want to spend the money to rent two-way radios for your staff and volunteers, create a list of their phone numbers to make your life easier during the event.
Medical needs: contact your local ambulance company about being on standby at your event
Trash collection: place plenty of trash or recycling bins around the venue to keep it looking clean and neat. Schedule a local sanitation or recycling company to remove waste after the event.
Here’s an important one: plan for rain. While we all hope for lovely weather, having a plan for your guests in case of rain is very important. Is there a rain date? Will outside activities move into a tent or indoors? Planning these things ahead of time will allow you to rest easy as the event approaches. If you plan to hold the event rain or shine, ask your guests to dress for the weather.
Volunteers are an important part of any large event. Securing and training volunteers to staff your event is very valuable. Giving your volunteers shirts and nametags for the day of the event is also helpful. It’s also important to have a timeline for your event so that everyone knows where they need to be and when. Be sure to communicate this to each volunteer and staff member.
Permitting: you may be required to secure a special event permit, tent permit, food permit, electrical permit, street permit or other authorization from your local municipality.
After the event: plan for an adequate staff to clean up after the event. You can ask your guests to pick up after themselves as well. There’s nothing worse than having everyone go home leaving you with a giant mess on your hands. Be sure that all your vendors such as food trucks, and rental companies don’t leave trash behind.
Finally, make it better. Poll your attendees for ideas on how to improve your event for next year. Meet with your staff and make plans for your next event. That way you can continuously improve. Happy planning!
Tents for Rent: Essential Shelter Solutions for Military and Government Disaster Response
In the aftermath of natural disasters—whether hurricanes, earthquakes, floods, or wildfires—military and government agencies are often at the forefront of relief efforts. Establishing immediate shelter and operational infrastructure is critical for both affected populations and response teams. Tents For Rent is a trusted partner for military and government agencies, offering an extensive inventory of durable, large-scale tents that can be deployed rapidly in response to emergency situations.
In the aftermath of natural disasters—whether hurricanes, earthquakes, floods, or wildfires—military and government agencies are often at the forefront of relief efforts. Establishing immediate shelter and operational infrastructure is critical for both affected populations and response teams. Tents For Rent is a trusted partner for military and government agencies, offering an extensive inventory of durable, large-scale tents that can be deployed rapidly in response to emergency situations.
Why Tents for Rent Is the Strategic Choice for Government and Military Operations
Tents For Rent has extensive experience providing temporary structures for a variety of purposes, and our tent solutions are designed to support high-stakes, mission-critical operations. Whether it’s establishing command centers, housing displaced civilians, setting up field hospitals, or creating storage for essential supplies, our large, ready-to-deploy inventory ensures a swift and effective response in times of crisis.
Here’s how Tents For Rent can support military and government operations during disaster response:
1. Large, Deployable Inventory for Immediate Response
When disaster strikes, the speed of your response directly impacts the success of recovery operations. Tents For Rent maintains a large inventory of high-quality tents, available for immediate deployment. Our fleet includes tents ranging from small modular units to large clear-span structures, enabling us to provide solutions tailored to the scale of your mission.
We understand that delays can have serious consequences in disaster zones, which is why our team is always prepared to deliver and install tents quickly. Our inventory is maintained in excellent condition, ready to be shipped, installed, and operational as soon as you need it. This readiness gives military and government responders a critical edge when time is of the essence.
2. Mission-Ready Versatility for a Range of Applications
Our tents are designed to be adaptable, serving multiple functions within disaster zones. Military and government operations often require shelters that can be used for diverse applications, such as:
Base Camps: Set up temporary living quarters for military personnel and first responders. Our tents can be outfitted with climate control, lighting, and flooring to ensure comfort in austere environments.
Field Hospitals: Rapid deployment of medical facilities is often critical in disaster areas where hospitals have been damaged or overwhelmed. Our tents provide large, open spaces perfect for triage, treatment, and patient care.
Command and Control Centers: Coordinate disaster relief efforts efficiently by establishing central operational hubs. Our tents can accommodate communication systems, power grids, and command staff, ensuring that response teams have a secure and functional workspace.
Logistics and Supply Storage: Secure, weather-resistant storage is essential for protecting food, water, medical supplies, and equipment in disaster zones. Our tents can be used as temporary warehouses, keeping supplies safe and accessible.
This versatility makes Tents For Rent a one-stop solution for all shelter and operational space needs in disaster response situations.
3. Durable and Weather-Resistant Shelters for Challenging Conditions
Disaster zones are often marked by harsh and unpredictable weather. Whether it's the aftermath of a hurricane or the residual heat from wildfires, you need shelter solutions that can withstand extreme conditions. Tents For Rent offers weather-resistant tents that are engineered to hold up in high winds, heavy rain, and extreme temperatures.
Our tents are made from durable materials and are reinforced to meet safety and operational standards required by military and government agencies. With sidewalls, anchoring systems, and optional climate control, our tents can be configured to keep personnel, equipment, and supplies safe in the most challenging environments.
4. Rapid Setup by Experienced Crews
The ability to establish infrastructure quickly is crucial in any disaster response effort. Tents For Rent provides not only the equipment but also professional installation crews and planning teams with experience in disaster relief setups. Our teams are trained to work efficiently and under pressure, ensuring that tents are operational in minimal time.
Our logistical expertise enables us to handle complex installations, whether it's setting up base camps in remote areas or constructing large medical facilities in urban centers. We work in tandem with military and government teams to ensure seamless coordination and rapid deployment.
5. Scalable Solutions for Large-Scale Operations
In large-scale disaster responses, scalability is essential. Tents For Rent offers tents that can be expanded or reconfigured based on the evolving needs of your operation. Whether you’re setting up small outposts or large evacuation centers, our modular tent systems can be adjusted to accommodate additional personnel, medical units, or displaced civilians as the situation develops.
Our ability to scale rapidly has proven invaluable in situations where response operations grow beyond initial estimates. With Tents For Rent, you’ll never be caught off guard by a need for additional space or infrastructure.
6. Cost-Effective and Flexible Deployment Options
Tents For Rent provides cost-effective solutions, offering the flexibility of short-term or long-term rentals based on the specific requirements of your mission. This allows military and government agencies to deploy temporary shelters and operational facilities without committing to expensive, permanent construction projects.
Our rental agreements are designed with flexibility in mind, enabling you to extend the duration of use as needed or adjust the scale of your deployment in real time. Renting tents from Tents For Rent ensures that you’re only paying for the resources you need, when you need them.
7. Customizable Features to Meet Operational Needs
Different missions require different specifications, and our tents can be customized to meet the unique needs of military and government disaster response. Features we offer include:
Climate Control Systems: Essential for maintaining a safe and comfortable environment in extreme temperatures, we provide heating, ventilation, and air conditioning (HVAC) solutions.
Flooring and Grounding Solutions: Keep personnel and equipment safe and dry with our customizable flooring options, even in areas with wet or uneven terrain.
Electrical and Lighting Setups: If your operations require power for communications, medical equipment, or computing systems, our tents can be equipped with full electrical installations and lighting solutions.
These features allow military and government responders to build mission-specific setups that optimize operational efficiency in the field.
8. Proven Experience and Trusted Partnerships
Tents For Rent has a proven track record of supporting government agencies and military branches during critical operations.
Our reputation for reliability and rapid response makes us a trusted supplier for agencies that need to mobilize quickly and with confidence.
Conclusion: Your Partner in Mission-Critical Operations
When natural disasters strike, military and government agencies need fast, effective shelter solutions to support relief efforts. Tents For Rent is committed to providing durable, adaptable, and scalable tents that can be rapidly deployed in any disaster scenario.
With our large inventory, fast delivery, and customizable options, Tents For Rent is the strategic partner you need for disaster response. Contact us today to learn how we can support your mission with reliable and efficient tent rental solutions.
Tents For Rent: A Reliable Solution for Disaster Response
In times of crisis, when natural disasters such as hurricanes, floods, wildfires, or earthquakes strike, the importance of immediate shelter cannot be overstated. When communities are displaced, emergency personnel need operational hubs, or medical teams require makeshift clinics, reliable and fast-deploying infrastructure becomes critical. Tents For Rent, a leader in tent rentals, plays a crucial role in these scenarios by offering a vast inventory of high-quality tents and structures ready for rapid deployment.
In times of crisis, when natural disasters such as hurricanes, floods, wildfires, or earthquakes strike, the importance of immediate shelter cannot be overstated. When communities are displaced, emergency personnel need operational hubs, or medical teams require makeshift clinics, reliable and fast-deploying infrastructure becomes critical. Tents For Rent, a leader in tent rentals, plays a crucial role in these scenarios by offering a vast inventory of high-quality tents and structures ready for rapid deployment.
Why Tents for Rent Is Your Go-To Partner in Disaster Response
Tents For Rent has long been a trusted provider of outdoor structures for weddings, corporate events, and festivals, but our services are just as essential in disaster response. The versatility, scalability, and quick setup of our tents make them ideal for a wide range of emergency needs. Whether it's temporary housing, medical facilities, command centers, or storage spaces for aid supplies, our tents provide immediate relief with efficient delivery and installation.
Here’s why Tents For Rent should be your top choice for disaster relief:
1. Large Inventory, Ready for Immediate Delivery
When disaster strikes, time is of the essence. At Tents For Rent, we pride ourselves on maintaining a large inventory of tents in a variety of sizes and configurations. This allows us to respond quickly, delivering the required structures within hours or days, depending on the situation.
Our extensive inventory is constantly maintained, so you can trust that the tents will be in excellent condition, fully functional, and ready to withstand harsh weather conditions. In emergency situations where hundreds or even thousands of displaced individuals need shelter, the ability to scale up quickly is critical, and our rapid deployment capabilities make all the difference.
2. Versatility for Multiple Uses
Disaster response teams often need tents for a wide variety of purposes. One of the key advantages of working with Tents For Rent is the versatility of our structures. Our tents can be customized to serve multiple functions in an emergency, including:
Temporary Housing: Large tents can be set up for sleeping quarters for displaced families or individuals. With climate control options, our tents offer a safe and comfortable environment, even in extreme weather.
Medical Clinics: In situations where hospitals are overwhelmed or infrastructure is damaged, tents are critical for setting up field hospitals and triage centers. Our tents allow for unobstructed space, which is perfect for housing medical equipment, patient beds, and operational stations.
Command Centers: For emergency responders coordinating relief efforts, a reliable, centralized command post is essential. Our tents can be set up with flooring, electricity, and communication systems to serve as operational hubs for first responders.
Storage Facilities: Deliveries of food, water, and other critical supplies must be stored in safe, dry environments. Our weather-resistant tents are ideal for protecting valuable aid shipments until they can be distributed to those in need.
3. Weather-Resistant and Durable
The tents we offer at Tents For Rent are engineered to endure the most challenging conditions. In the wake of a disaster, you need temporary shelters that can withstand wind, rain, snow, and extreme heat. Our tents are constructed from high-quality materials that meet rigorous safety standards and are designed for durability.
Whether you're dealing with the aftermath of a hurricane or setting up in the wake of a wildfire, you can trust that our tents will remain secure and functional, ensuring the safety of everyone housed within. Additionally, with optional sidewalls, anchoring systems, and climate control, we can tailor your tent structures to suit any environmental challenges.
4. Fast, Professional Installation
In an emergency, there’s no time to waste. Tents For Rent has a dedicated team of professional installers who are trained to work efficiently under pressure. With years of experience in both event and emergency response setups, our crews can erect even the largest of tents quickly and safely, ensuring that shelters and facilities are ready to be used in minimal time.
From the moment you place your order, our team swings into action, coordinating logistics, transportation, and setup to ensure the fastest possible turnaround. We understand the importance of speed and precision, which is why our crews are always on call and ready to respond to urgent situations.
5. Scalable Solutions for Large-Scale Crises
Disasters can displace entire communities, creating an immediate need for large-scale shelter solutions. Tents For Rent specializes in scalable setups, providing large tents that can accommodate hundreds of people at once. Our modular systems allow for flexibility—whether you need to add more space for additional people or reconfigure layouts to meet changing demands, our tents can easily be adapted to your needs.
Our tents can be used in relief camps, evacuation centers, and temporary housing villages to host thousands of individuals. With the ability to expand or contract based on the size of the disaster response, we are equipped to handle both small-scale emergencies and large humanitarian crises.
6. Cost-Effective Temporary Shelters
In addition to their functionality, tents are a cost-effective solution for temporary shelters. Building permanent or semi-permanent structures in the wake of a disaster is not only expensive but also time-consuming. Tents provide an immediate and affordable alternative, especially in regions with limited infrastructure.
At Tents For Rent, we offer competitive pricing, and our rental options allow flexibility in terms of duration, which is especially important in situations where the length of the recovery process is uncertain. Renting tents means you only pay for what you need, when you need it, without the long-term commitment of building permanent structures.
7. Customizable Features for Specific Needs
Different disasters require different types of shelters and operational spaces. Our tents are fully customizable, allowing you to select features that meet the specific needs of your response efforts. Options include:
Climate Control Systems: To ensure comfort in extreme heat or cold, we offer heating, ventilation, and air conditioning systems.
Flooring: To protect occupants from wet or uneven ground, we can install temporary flooring solutions.
Lighting and Electrical: If your operation requires power for medical equipment, computers, or communication systems, our tents can be fitted with electrical setups and lighting solutions.
8. Proven Experience and Reliability
At Tents For Rent, we have a long history of providing tents for both large-scale events and emergency situations. We have partnered with government agencies, relief organizations, and non-profits to assist in disaster relief efforts. Our reputation for reliability and quality speaks for itself, and we are proud to be a trusted partner in times of crisis.
Conclusion: A Lifeline in Times of Crisis
When disasters strike, immediate and effective shelter is one of the most important needs for affected populations. Tents For Rent stands ready to provide reliable, durable, and versatile tent solutions that can be rapidly deployed to meet the needs of emergency responders and displaced communities.
With our large inventory ready for immediate delivery, customizable options, and experienced installation teams, Tents For Rent is your go-to partner for disaster response. Contact us today to learn more about how we can help you prepare for and respond to emergencies with our top-quality tent rentals.
The Vital Role of Tent Rentals in Disaster Response
In the wake of natural disasters, the immediate need for shelter becomes paramount. Whether it’s a hurricane, earthquake, flood, or wildfire, the aftermath often leaves communities devastated and in urgent need of temporary housing solutions. This is where tent rentals come into play, offering a versatile, efficient, and rapid response to shelter needs. In this blog post, we’ll explore the critical role that tent rentals play in disaster response and why they are an essential component of emergency preparedness.
In the wake of natural disasters, the immediate need for shelter becomes paramount. Whether it’s a hurricane, earthquake, flood, or wildfire, the aftermath often leaves communities devastated and in urgent need of temporary housing solutions. This is where tent rentals come into play, offering a versatile, efficient, and rapid response to shelter needs. In this blog post, we’ll explore the critical role that tent rentals play in disaster response and why they are an essential component of emergency preparedness.
Rapid Deployment and Setup
One of the most significant advantages of tent rentals in disaster response is their ability to be rapidly deployed and set up. Unlike traditional building structures, which can take weeks or even months to construct, tents can be erected in a matter of hours. This speed is crucial in disaster scenarios where time is of the essence. Emergency responders can quickly provide shelter to those affected, ensuring that they have a safe place to stay while longer-term solutions are being arranged.
Versatility and Adaptability
Tents are incredibly versatile and can be adapted to suit a variety of needs. They can serve as temporary housing, medical facilities, command centers, storage units, and more. This adaptability makes them an invaluable asset in disaster response efforts. For instance, in the aftermath of a hurricane, tents can be used to set up emergency medical clinics to treat the injured, while also providing temporary housing for displaced families. Their modular nature allows for easy expansion or reconfiguration as the situation evolves.
Cost-Effective Solution
In disaster response, budget constraints are always a concern. Tent rentals offer a cost-effective solution compared to constructing new buildings or other forms of temporary housing. The rental model allows for flexibility in terms of duration and scale, ensuring that resources are used efficiently. Additionally, the maintenance and upkeep of tents are relatively low, further reducing costs. This financial efficiency enables disaster response teams to allocate funds to other critical areas such as food, medical supplies, and logistics.
Durability and Weather Resistance
Modern tents are designed to withstand harsh weather conditions, making them suitable for use in disaster-stricken areas. They are constructed from durable materials that can endure strong winds and heavy rain. This resilience ensures that the shelters remain intact and provide a safe environment for occupants. Moreover, tents can be equipped with heating or cooling systems to maintain a comfortable interior climate, regardless of external weather conditions.
Enhancing Community Resilience
Beyond providing immediate shelter, tent rentals play a crucial role in enhancing community resilience. By offering a quick and reliable housing solution, they help stabilize affected communities and allow residents to begin the recovery process. This stability provides a sense of security and normalcy amidst the chaos. Furthermore, tents can be used to create communal spaces where people can gather, share information, and support each other, fostering a sense of community and solidarity.
Supporting Medical and Relief Operations
In disaster scenarios, medical and relief operations are critical. Tents can be transformed into fully functional medical facilities, complete with beds, medical equipment, and supplies. This capability is particularly important in areas where existing healthcare infrastructure has been damaged or overwhelmed. Additionally, tents can serve as distribution centers for food, water, and other essential supplies, ensuring that aid reaches those in need efficiently.
Tent Rental Considerations
When choosing a tent vendor and type of tent for disaster response, there are several important factors to consider. Choosing a tent vendor such as Tents For Rent with a long history of experience and a deep inventory can ensure that the recovery effort goes as smoothly as possible. Choosing a high-quality tent from a reputable manufacturer is also important. There is nothing worse than bringing people from their damaged homes to a tent that can’t withstand subsequent storms. In many cases, a frame tent or a clearspan tent is the best option for disaster recovery. However, engineered pole tents can be a good solution as well.
Success Stories
During the 2010 Haiti earthquake, tents were deployed to provide immediate shelter to thousands of displaced individuals. Similarly, in the aftermath of Hurricane Katrina, tents were used to set up temporary medical facilities and command centers, playing a vital role in the relief efforts. These success stories underscore the importance of having a reliable tent rental service as part of any disaster preparedness plan.
Conclusion
In conclusion, tent rentals are an indispensable tool in disaster response. Their rapid deployment, versatility, cost-effectiveness, durability, and environmental benefits make them an ideal solution for providing immediate shelter and support to affected communities. By incorporating tent rentals into disaster preparedness plans, emergency responders can ensure that they are equipped to handle the challenges that arise in the wake of natural disasters. Investing in tent rentals is not just about providing temporary shelter; it’s about building resilience and offering hope to those in their most vulnerable moments.
Why Tesla is building new cars in a tent
Photo credit Elon Musk
Amazing work by Tesla team. Built entire new general assembly line in 3 weeks w minimal resources. Love u guys so much! Pic of 1st Model 3 dual motor performance coming off the line … pic.twitter.com/Xr55P3fmGd
— Elon Musk (@elonmusk) June 16, 2018
Numerous sources are reporting that Tesla is now manufacturing it's latest Model 3 electric cars in a huge tent. You may wonder why. Having provided tents for numerous companies, I can tell you that a tent is a great way to add capacity. Building a new facility can take months or years for the planning, permitting and construction to be complete. Tesla applied for a permit on June 7 and was manufacturing cars three weeks later. That is an incredible feat that would not be possible with a traditional building
Many other companies have also used tents for storage, manufacturing or additional capacity for unexpected orders, during construction or remodeling, for disaster response and much more. Do you need a temporary warehouse, factory or retail facility? Contact us today.
Tents For Rent Warehouse Tour
When you see our website or call us on the phone you miss everything that goes on behind the scenes to give you a great event. So, today I’ll be taking you on a tour of our facility.
When you see our website or call us on the phone you miss everything that goes on behind the scenes to give you a great event. So, today I’ll be taking you on a tour of our facility
Winter Storage Tents
Tents can be used for a wide range of different types of events, but temporary storage is not a use for a tent that most people think of. However, with winter approaching, keeping your equipment warm, safe and dry can be important. Our industrial tents are great for temporary warehousing, construction projects, manufacturing and much more.
If you're looking for something that is semi-permanent, check out our sister company Coverdomes. These fabric buildings are quickly installed, but can be left in place for many years. Contact us today for a fabric structure to meet your needs and your timeframe.
Is it cheaper to buy a tent or rent one?
I often get the question, "Could I save money by buying a tent instead of renting it?" There isn't one clear answer to this question, but here are some things to keep in mind as you make that decision:
I often get the question, "Could I save money by buying a tent instead of renting it?" There isn't one clear answer to this question, but here are some things to keep in mind as you make that decision:
It's better to rent a tent if:
You only use it a few times a year
You only use it for a short period of time
You're looking for a hassle-free experience
It's sometimes more affordable to buy a tent if:
You want to keep it up for a long period of time
You use it many times per year
You do not need a tent that is in good condition. An older tent is less expensive than a new or nearly new one
However, there are many hidden costs of owning a tent:
Labor for installation, removal and transportation
Storage of the tent while you're not using it
Washing the tent when it gets dirty
Repairing the tent
Replacing the tent when it wears out
Liability for storm damage to the tent
All these things come at no extra cost when you rent a tent. A very large majority of our customers choose to rent a tent. However, there are some special situations when purchasing a tent is the best option. Whether you choose to buy a tent or rent it, contact us today and we'll work with you to find the best tent for your event.
Weather The Storm With These 5 Wedding Day Preparedness Tips
While rain on your wedding day is often considered good luck, you might see it as the opposite. The risk of summer storms can make hosting an outdoor event stressful, but this is especially true when wedding bells are involved. Luckily, it is in your control to not let bad weather splash all over your special day. From prepping your guests to adjusting your party rentals, these tips are your stress-free weather preparedness kit.
While rain on your wedding day is often considered good luck, you might see it as the opposite. The risk of summer storms can make hosting an outdoor event stressful, but this is especially true when wedding bells are involved. Luckily, it is in your control to not let bad weather splash all over your special day. From prepping your guests to adjusting your party rentals, these tips are your stress-free weather preparedness kit.
Remember Your Guests
If wet weather seems to be in your forecast, be sure to include your wedding guests in your preparation measures. For an outdoor wedding, slip umbrellas or ponchos under their wedding chairs for easy-to-access rain protection. Also, do your best to keep them updated, and encourage them to dress for the weather.Have An Alternate Location
Even though you have been planning your dream outdoor wedding for months, it is wise to have an alternative location in place. If you are set on your original location, simply adjust your party rentals by renting a tent. The interior of the tent can still be decorated with an outdoor aesthetic while protecting the party from potential rain. Keep in mind that these structures come in different styles, including frame tents and pole tents.Embrace Your Situation
Especially during a simple rain shower, embracing the conditions can lead to fun, creative memories. Incorporate umbrellas into your ceremony and wedding photos. Rainy days can be cozy and romantic, so have fun with the whimsy.Have An Emergency Preparedness Plan
If you live in an area that is at risk for severe weather, such as hurricanes and tornadoes, have an emergency plan in place. This could include measures such as evacuation routes and tornado shelters. If the safety of you and your guests could be at risk, don't hesitate to postpone your wedding.Work With Your Photographer
Communicate your weather concerns with your photographer. They will likely have creative ideas to work around the rain, such as using umbrellas as props and finding interesting indoor spaces.
You have planned your special day down to every detail. From the flowers to your vows, you and your partner have worked to make your wedding as unique as you are. As the event draws closer, don't let your wedding dreams get left out in the rain. Being prepared will allow your event to carry on beautifully in the sunshine and in rain.
Custom Tents, Our Specialty
Do you need protection from sun, rain, wind, snow or cold? Do you think it's impossible to cover your space with a tent? Think again. Here at Tents For Rent, we are experts at finding solutions that fit your needs. We have access to a large range of tent sizes and styles. If none of those fill your needs, we can always design a tent especially for your needs just like we did for Mohegan Sun at Pocono Downs and other customers as well. We have years of experience in finding the perfect solution for your tenting needs. Our goals is to create a solution that will be safe and secure while serving you well. So, whether you need a tent for your wedding, construction project, or some other type of temporary coverage, contact us today to learn how our custom solution can work for you.
Can tents be installed on asphalt or concrete?
Tents can be installed nearly anywhere including concrete and asphalt.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Tents can be installed nearly anywhere including concrete and asphalt. There are two ways to do this. The most popular options is drilling holes into the asphalt and repairing them after the tent is removed. Staking in asphalt is the most economical way to secure a tent. This is done by drilling a hole that's about one inch in diameter and driving a stake into the hole. After the stake is removed, we fill the hole with crushed stone and top it off with asphalt. We tamp down the asphalt and it's almost as good as new.
One inch diameter tent stake hole
Patched tent stake hole
Alternately, we can install a frame tent with weights and not puncture the asphalt at all. It's also a good way to avoid damaging underground utilities. Tents are secured to very heavy concrete weights. Below is a picture of a weighted tent.
This tent could not be secured with stakes due to underground utilities.
What Size is Your Largest Tent?
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs. However, no matter whether you expect 10 or 1,000 guests, we have a tent that will cover your event. Our tents vary in size from 10' to 100' wide and can be hundreds of feet long. Currently, the largest tent we've installed is 100' x 290'. Contact us today to find out what size tent you need.
Time lapse of the largest tent ever installed by Tents For Rent.
Where can tents be installed?
Virtually anywhere!
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Virtually anywhere. Below is a sampling of locations that we've installed tents:
Contact us to find out how we can fill your special need for tents
What If a Storm Comes While the Tent Is Up?
What if the weather doesn't cooperate and there's a severe storm during my event?
As you're planning your outdoor event, you may wonder, "What if the weather doesn't cooperate and there's a storm during my event?" That's a great question. Asking that question now, helps you have a great event rain or shine.
Here are a few things you should do ahead of time. When planning your event:
Have an evacuation plan for the extreme worst case scenario.
Designate one person to decide when the tent should be evacuated in extreme weather.
Place the tent in an area that is not prone to flooding.
Be sure to rent tent sidewalls.
Have a rain plan for any outdoor portion of your event.
Consider renting a covered walkway for your guests to enter the tent.
Consider renting flooring if the ground may become muddy.
If severe weather is immanent:
Keep an eye on the weather forecast.
If high winds are expected, open the tent side walls to allow the wind to blow through the tent.
Tighten the ratchet straps on the tent.
If a storm does arrive during your event, like it did at this wedding, you'll be prepared. All of our tents are very sturdy and are designed to withstand storms. Of course, in the case of a very severe storm, you should vacate the tent. Tents are designed to flex and move slightly during a high wind, but here are some signs that the tent is becoming unsafe:
Wind speed is over 38 miles per hour
Tent poles are lifting off the ground.
Tent stakes are pulling out of the ground
Tent fabric is starting to tear
Nearby trees begin to fall
Lightning is striking nearby
If you are unsure about whether your tent is safe, call us at 717.733.9700 (after hours, select option 3 for an emergency). If any of these conditions occur or you feel unsafe inside the tent:
Immediately evacuate everyone to a safe building.
If no building is available, guests can go to their cars until the storm passes and the tent is secure.
After everyone is safe, call Tents For Rent 717.733.9700 and select option 3 for an emergency.
If possible, send videos or pictures of the tent to us so that we can assess what is needed to secure your tent. You may email them to tents@tentsforrent.net or text them to 717.733.9700. Please be sure to include your name and phone number.
If you are in a tent during a thunderstorm, keep everyone at least five feet from any tent pole. If the lightning is nearby evacuate everyone from the tent.
Even though many events have beautiful weather, it's always best to plan for the worst so that your even can be a success either way. Contact us to learn more about how it's always fair weather in a tent.
Emergency Planning Guidelines from American Rental Association:
What is the difference between a frame tent and a pole tent?
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Many people wonder what the difference is between a frame tent and a pole tent. This article will be a bit more technical than most. So, I'll do my best to make it easy to understand.
Pole tents, also known as tension structures are an evolution of the earliest type of tents. The forerunners to modern pole tents were the big top circus tents of the past. They have one or more high peaks in the center. Their structure comes from the fabric itself. They can be installed quickly with no need for beams to support them. Many of today's pole tents are engineered to withstand up to 70 mph sustained winds and 90 mph gusts. Pole tents are the most economical type of tent that we offer. They are great for weddings, backyard parties and other events of all kinds. They have tall, graceful peaks and airy spacious interiors. Many people prefer this style over the more traditional square frame tent appearance. They can be installed on nearly any surface where stakes can be driven into the ground.
While pole tents fill the needs of most of our customers, there are some situations where only a frame tent will fit the bill. Frame tents, also known as clearspan structures or clearspan tents offer some unique advantages. Sometimes, tents must be secured with weights instead of driving stakes into the ground. In locations where a driveway cannot be penetrated or where underground utilities make it unsafe to drive stakes, a frame tent with weights is the perfect solution. Frame tents are much more flexible in the ways that they can secured. They can be installed on a deck, patio or even the rooftop of a building. Frame tents have other advantages as well. They have no interior poles. This is great for construction projects where machinery must work inside the tent or events where poles would obstruct the flow of people. Frame tents also work well as weather protection for a stage at a graduation ceremony or other outdoor event with a large audience. Lighting and speakers can be hung from the aluminum beams of the tent. The front of the stage can be completely unobstructed by tent poles. Frame tents can also be easily raised to a taller height to cover a stage or to allow machinery to enter the tent. Some people prefer the more modern, "Euro" appearance of a frame tent.
Still not sure which type of tent you'll need? Contact us and let our representatives find the best solution for your event. Whichever type of tent you choose, rest assured that Tents For Rent will provide you with a quality tent and excellent service to make your event successful.
I Only Need a Tent in Case of Rain Video
Call us at 717.733.9700 or request a quote to be prepared for any type of weather.
Many people planning an outdoor event or wedding really love the outdoors. So do we. If you're an outdoors loving person, maybe you prefer to have your event outdoors with no tent at all. Maybe you like the full expanse of blue sky overhead during your wedding ceremony. Maybe you have visions of soft moonlight during your reception. Maybe you want to look up at the green canopy of trees overhead.
We understand this and we have a plan in place for you. Most summer days are lovely, warm and beautiful, but you need to plan for hot days with glaring sun or the stormy days with driving rain. That's where we come in. We allow you to reserve your tent and all the other rental items to go with it. If the weather forecast is beautiful, you can cancel the tent. There are several things you should consider when you're thinking of having a tent as a backup plan:
Rain isn't the only type of inclement weather. Shade from the hot sun can help keep your guests more comfortable too.
Even if you have your wedding ceremony outdoors, it's a great idea to rent a tent for the reception to cover the food, sound system and etc.
If you're planning to light the tent, plan for how you want to light the space if you don't rent a tent. Not all types of lighting work as well outside a tent.
You may want to rearrange your seating layout if you don't rent a tent.
If in doubt, rent a tent. It's much better to rent a tent and not need it than cancel the tent and wish you had it.
So, how does it all work? When you reserve, we require a 25% deposit. This guarantees that your tent will be available in case of inclement weather. However, you may cancel the tent if the weather forecast looks beautiful. You may make this decision up until 9:00 AM of the business day before delivery and save yourself the remaining 75%. If you cancel after 9:00 AM, you save 50% of the tent rental cost. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. This gives you peace of mind knowing that your guests will have shade from the hot sun or cover from the rain. Yet, you have the option to enjoy the beautiful outdoors. So, reserve today to plan an event that will be beautiful no matter what the weather.
Tents for Haiti Earthquake Victims
We're shipping two tents to Haiti today via Food for the Poor. Two 20' x 40' tents will be used for training tents.
Tarps for Haiti
We've now shipped over 8,000 tarps to Haiti for use as temporary shelters. We are now working with several organizations to provide large tents that will provide better long term shelters, schools and dining facilities until they can be rebuilt.
Haiti Earthquake
Tents For Rent is working with Christian Aid Ministries to provide 10,000 tarps for temporary shelters in Haiti. We have currently secured about 7,000 tarps with rope that are ready to send to Haiti. Some of the tarps have already been airlifted to Haiti and the rest are being packed into containers for shipping. It seems that a tarp is a poor shelter, but many of these people lived under tarps before the earthquake. Also, tarps can be shipped and distributed very quickly and efficiently with limited transportation resources. We are also working with other organizations to provide small tents for housing as well as larger tents for dining facilities and semi-permanent schools.Please pray for these people in Haiti and donate as you are able.
Hailstorm Response Tents Video
We've just been hit with one of the worst hailstorms in history to hit this area. We are installing 38,000 square feet of tent oftenting for repairing dented cars. We are also installing, power, lighting and heating to create a temporary repair shop for about one month. Here is a video of the installation of the first tent:
Here are some tips for planning an event that will be beautiful in any type of weather: