Why Should I Rent From Tents For Rent?

Why is Tents For Rent the company to choose for your once-in-a-lifetime event, annual picnic or other outdoor event?

Every reputable tent company provides:

• Free assistance with planning your outdoor event: tent size recommendations etc.

• Clean, safe, secure tents

• Tents in many sizes

• Free on-site consultations

• Free CAD drawings

At Tents For Rent, we offer something more:

• Weather-Flexible Installation – install a tent only in the case of inclement weather and cancel if the forecast is favorable.

• Friendly staff with decades of experience

• Fair, easy-to-understand pricing. Every item price is listed, and there are no hidden fees

• Get a price quote quickly (often the same day during business hours)

• 24/7/365 on call team for emergencies

• Peace of mind

• Showroom where you can see our tents, tables, chairs and linens in person

• On-site professional tent washing facility

• Up to three days of rental at no additional cost

• Only 25% down payment is required at reservation. Most tent companies require 50%.

• Professional installation in many types of locations and weather – Experienced crew handles rooftops, streets, parking garages, snowstorms, and challenging locations

• Over 50 years in business

• Family-owned since 1972

• Large inventory (over 650 tents and 700,000 square feet of fabric)

• Very large tents (up to 100’ wide and 100’s of feet long)

• Tents in various colors

There are other rental companies who offer discount prices, but just remember that discount prices create discount quality, discount service, discount satisfaction, and discount stress levels. Don’t take our word for it. Contact us today to see for yourself.

Mastering Airport Events with Tents For Rent

Hosting an event at an airport – whether it's a thrilling air show, a high-stakes political rally, or a captivating historical reenactment – comes with unique challenges. From unpredictable weather and jet blasts to massive crowds and strict security protocols, you need a rental partner who understands the terrain. That's where Tents For Rent, based in Lititz, PA, steps in. With over 50 years of experience, we're experts in delivering rock-solid solutions that keep your event grounded and guests impressed. Check out our latest video below for a quick overview, and read on for the full scoop!

A Vast Inventory Tailored for Airport Scale

Airport events demand versatility and volume. At Tents For Rent, our extensive inventory covers it all: weighted or staked tents ranging from compact 10x10 units to expansive structures hundreds of feet long and perfect for sheltering thousands. But we don't stop at tents – add tables, chairs, staging, lighting, power generators, and climate control to create a fully equipped space. Our high-quality, heavy-duty products are built to withstand the rigors of large crowds and outdoor demands, ensuring your setup looks professional and performs flawlessly. Customize to your needs and watch your vision come to life.

On-Time Delivery and Adaptable Service

Airports operate like clockwork, and so do we. Planning ahead with our team means precise coordination with airport authorities for timely delivery and removal – no hiccups on your schedule. Drawing from decades of event experience, we handle everything from air shows to rallies with ease. And if surprises arise, like sudden weather shifts or last-minute adjustments, our responsive crew adapts quickly to keep things moving. Focus on your event's success, and let us handle the logistics.

Unmatched Safety and Security for Tents

Safety isn't optional at airports, where helicopter rotor wash, jet exhaust, or strong winds can pose real threats. We secure our tents with approximately 10 lbs. of concrete weights per square foot (or stakes where permitted), creating setups that stand firm against the elements. This proven method has kept events safe and stable time and again, giving you peace of mind amid the action.

A Professional Crew You Can Trust

Our team is the backbone of every successful setup. Comprising US citizens for secure sites like airports, they prioritize respect: caring for the property, adhering to perimeters, and executing safe, efficient installations. Passionate and professional, they go the extra mile to ensure your event runs smoothly from start to finish.

Why Choose Tents For Rent for Your Next Airport Event?

In the fast-paced world of airport gatherings, you deserve a partner who's reliable, experienced, and equipped for anything. Tents For Rent delivers on all fronts – wide inventory, punctual service, bombproof security, and a top-tier crew. Ready to elevate your event? Contact us today. Let's make your airport event an unforgettable triumph!

Things To Consider When Planning a Corporate Holiday Party

Planning a successful corporate holiday party requires careful attention to details that can make or break your celebration. Organizing an intimate team gathering or a large-scale company-wide event requires more than simply booking a venue and ordering catering. There are plenty of things to consider when planning a corporate holiday party—from budget constraints to weather contingencies. We’ll explore them below.

Budget and Venue Selection

Your budget determines every aspect of your corporate holiday party, so establish clear financial parameters early in the planning process. Consider all potential expenses, including venue rental, catering, entertainment, decorations, and any unexpected costs that might arise.

The venue will take up a large portion of your event budget. Outdoor spaces provide a unique ambiance, but they require additional planning. If you’re considering an outdoor winter celebration, winter party rentals are essential for guest comfort and weather protection. Evaluate venues based on capacity, accessibility, parking availability, and proximity to your office location.

Guest Experience and Logistics

You must accommodate diverse needs and preferences to host an enjoyable celebration for all your team members. Consider dietary restrictions, accessibility requirements, and varying comfort levels with different types of entertainment. Some employees may prefer quiet networking opportunities, while others may enjoy interactive activities and games.

Transportation logistics deserve special attention, particularly for evening events. Consider these key factors:

• Parking availability and costs

• Public transportation access

• Rideshare coordination for alcohol service

• Weather-related travel challenges

• Timing to accommodate different work schedules

Plan your event timeline carefully, allowing adequate time for arrival, socializing, dining, and any planned activities without making the celebration feel rushed or overly lengthy.

Weather Contingencies and Seasonal Considerations

Prepare for unpredictable December weather when planning for your event. Do you have a solid backup plan in the event of a snowstorm? Even indoor venues require weather contingency plans for potential travel delays or heating issues.

Clear communication is key to a stress-free and enjoyable party for everyone. Be sure to inform your team about weather expectations and backup plans. Provide guidance on the dress code, considering the venue’s style and potential weather challenges. Set clear expectations to minimize last-minute stress and ensure everyone is prepared to have a wonderful time.

Making Your Corporate Holiday Party Memorable

Pulling off a perfect corporate holiday party requires striking a balance between professional objectives and genuine celebration. Focus on creating opportunities for team bonding while maintaining appropriate workplace boundaries. Consider incorporating company achievements, employee recognition, or charitable giving to reinforce your organization’s core values. This thoughtful approach ensures the party resonates with your team.

Remember, the most successful holiday parties prioritize employee enjoyment and team building, not just elaborate displays. Your meticulous planning and attention to these key considerations will guarantee a memorable corporate holiday party that strengthens workplace relationships and boosts team morale.

Ready to make your corporate holiday party unforgettable? Contact Tents for Rent today for personalized guidance and a stress-free experience!

How to Plan a Tent City

Do you need to plan a tent city for a large outdoor event? There are many reasons you might need to plan a tent city

a.       Group Camping—a church, family, or social campout

b.       Disaster relief

c.       Farmer’s market

d.       Sporting event

e.       Corporate event

f.        Block party

g.       Relay for life

Whatever your tent city needs, Tents For Rent is here to help. Here are a few things that I recommend. When picking a date, choose a time of year that typically has nice weather. Also, check for other events on that date that may attract your attendees

When creating a layout, arrange your tent city in a simple grid with space numbers that are easy to understand. Create a map that is accessible to your guests and staff so that everyone knows where to find what they’re looking for. Be sure that there is easy access to parking. You’ll also want to decide whether you’ll allow vehicles to enter the tent city. If so, will vehicles be allowed during the event or just before and after? Make the aisles between the tents wide enough for the foot traffic or vehicle traffic you’re expecting. And, don’t forget to have an evacuation plan in case of an emergency.

If possible, size your tent spaces at least 8’ larger than the tent size. This allows room for stakes and ropes and keeps the space from becoming crowded. For example, if you want to put a 20 x 20 tent in a space, make it 28 x 28.

Next, decide how you’ll be reserving tents for each space. Will the group in each space reserve their own tent with a tent company or will they reserve through your organization and you reserve the tents? Either way can work, but if you’re looking to raise funds, this can be an opportunity for you to mark up the tent rental a bit.

When planning an outdoor event of this magnitude, think about your people’s needs.

Restrooms: are basic portable restrooms sufficient or would you prefer more elegant restroom trailers?

Power: is there power on site or will generators be necessary? Renting quiet generators will make your guests more comfortable. Just having generators may not be enough. If each tent needs power, be sure to have a plan to distribute the power. Do you have a place for guests to safely charge their electronics?

Lighting: If the event will continue after dark, be sure to have adequate lighting both inside the tents and in the outdoor spaces

Communication: Do you have a way to contact your guests before, during and after the event should there be a change of schedule or an emergency? SMS text messages are one way. Installing a sound system onsite can also be valuable. An outdoor sound professional can ensure that you adequately cover the space with speakers

Be sure to keep people well fed and hydrated. You can call in a few food trucks or a caterer. Charging each vendor a fee can be another good source of revenue. Don’t forget to have plenty of bottled water available. This is even more important during hot weather. If there will be children at your event, think of activities that they would enjoy. Kids of all ages love a bounce house!

Seating: Renting chairs for people to be seated at events or when they just need  a break from standing in the sun is a great idea

If this is a ticketed event have an easy way to buy tickets ahead of time and onsite. An efficient check in system will prevent long lines and help your guests have an enjoyable experience

Do you need Wi-Fi? Whether you want to cover the entire area or just a VIP or headquarters area, engaging a professional with experience in covering outdoor areas can ensure that your guests will have a great experience.

Something else to think about is security. Give your guests peace of mind by planning for event security

Temporary headquarters: A place where people can go for help to find their space or a lost child .

A way to contact your staff onsite: If you don’t want to spend the money to rent two-way radios for your staff and volunteers, create a list of their phone numbers to make your life easier during the event.

Medical needs: contact your local ambulance company about being on standby at your event

Trash collection: place plenty of trash or recycling bins around the venue to keep it looking clean and neat. Schedule a local sanitation or recycling company to remove waste after the event.

Here’s an important one: plan for rain. While we all hope for lovely weather, having a plan for your guests in case of rain is very important. Is there a rain date? Will outside activities move into a tent or indoors? Planning these things ahead of time will allow you to rest easy as the event approaches. If you plan to hold the event rain or shine, ask your guests to dress for the weather.

Volunteers are an important part of any large event. Securing and training volunteers to staff your event is very valuable. Giving your volunteers shirts and nametags for the day of the event is also helpful. It’s also important to have a timeline for your event so that everyone knows where they need to be and when. Be sure to communicate this to each volunteer and staff member.

Permitting: you may be required to secure a special event permit, tent permit, food permit, electrical permit, street permit or other authorization from your local municipality.

After the event: plan for an adequate staff to clean up after the event. You can ask your guests to pick up after themselves as well. There’s nothing worse than having everyone go home leaving you with a giant mess on your hands. Be sure that all your vendors such as food trucks, and rental companies don’t leave trash behind.

Finally, make it better. Poll your attendees for ideas on how to improve your event for next year. Meet with your staff and make plans for your next event. That way you can continuously improve. Happy planning!

Top 4 Reasons to Secure a Tent with Weights

How to Lay Out Tables and Chairs in a Tent

What style of tent do I need?

What Size Tent Do I Need?

"I have no idea what size tent I need." The easiest way to find the tent size you need is to contact us. If you’d rather calculate it on your own you can use this information:

Stand Up Cocktail: 6 square feet per person

Sit Down Dinner: 15 square feet per person

Chairs only: 8  square feet per person

Dance Area: 2  square feet per person

DJ: 100 square feet

We can also help you by creating a CAD drawing to help you visualize how everything will fit into your tent.

Top 3 Ways to Light an Event Tent Video

How To Plan a Company Picnic

A company picnic can serve a variety of functions and help bring every employee together. However, it isn’t as simple as grabbing some food and setting up outside. A good company picnic is an event that requires good planning. That’s why you should know how to plan a company picnic before you hold one.

Choose a Location

The first thing you should do is pick a place to hold the event. Local parks and open spaces are a great start. Just plan around the weather, try getting a venue tent for rent to help alleviate some of the problems with outdoor events.

Plan the Food

You should think cautiously about the food you allow into the event. Avoid common allergens like peanuts. It’s also worth investing in good food from a caterer to make the event memorable for everyone.

Set a Professional Tone

It’s easy to think of this as a casual party but remember that this is still a work event. It’s a place for co-workers to relax and mingle, so try to keep the party at that professional level. A good standard is to match your workplace’s casual days.

Aim for Your Goals

Even at a fun event like this, you should have goals in mind. If you want co-workers to bond and get to know each other, try holding some games where everyone talks. Run some ice breakers or small challenges so everyone can make some good memories. The trick is to align your events to your goals.

Transportation

The last thing you should do is invest in transportation for your company picnic. Not everyone has an easy time getting around, so you should make it as available as possible. Think about nearby public transportation or hire a bus to bring everyone along. Also, making carpool groups can help as well.

By following this simple guide on how to plan a company picnic you can hold a professional and fun event for your employees without a problem.

How we patch holes in asphalt video

When we install tents on asphalt, we can secure them with concrete weights or by driving stakes into the asphalt. Most customers choose to have us drive stakes into the blacktop because it’s more economical, faster and more secure.

After we remove the stakes, we repair the holes by filling them with crushed stone and topping off the hole with asphalt cold patch. Then we tamp it down with a sledgehammer.

This creates a durable patch that is barely noticeable. Over time, it fades and becomes even less noticeable. Often when we come back a year later to install a tent at the same location, it’s difficult for us to find the holes to reuse them.

Do you need a tent installed on asphalt? Contact us to order today.

Add some color to your tent event

If you’re planning a formal event with a classic theme, black and white are the colors of choice. But, an outdoor event is a great time to have some fun with the color palette. Celebrate a spring party in a tent with some pastels. Enjoy summer with bursts of bright color. Decorate for your fall wedding with warm earth tones. There are numerous ways to add color to a tent event.

• Lights: Lighting can set the mood for any tent event.

• Linens: Our linens are available in over 50 different colors plus prints.

• Striped tents: Many tents are available in blue and white, red and white, or yellow and white

Want to make your event stand out? Get a tent rental quote today.

How much does it cost to rent a tent?

How much does it cost to rent a tent? Here are a few simple calculations that will help you budget. The cost for the tent itself is around

• $0.50 to $1.00 per square foot

• $7.00 to $15.00 per person at an event

• For exact pricing, please request a quote

Many other factors can influence this price

• What color or style of tent you choose

• The event location

• Additional rentals or decorations

If you’re looking for ideas to plan an outdoor event on a budget, check out this article: 7 ways to plan an outdoor event on a budget. Happy planning!

3 Unique Ways to Spice Up Your Promotional Event

Spring is right around the corner and countless consumers will be spending ample time outside. The time is ripe to start planning a promotional event for your company.

Unfortunately, standing out from the crowd isn't easy. If you want to create an innovative promotional event, rely on these unique tips to garner attention from consumers and other businesses alike.

Hold it outside

Holding a promotional event outdoors is the best way to gain the attention of potential consumers. Find a great public space with plenty of people to showcase your brand and promote your business.

However, you can't just set up a table and hope people will talk to you. You have to set up a beautiful, professional display in order to garner the attention of people walking by.

The best way to set up a welcoming outside space is through the use of a rental tent. Tent and party rentals will help create a secluded space that deters distractions from invading the sight line of your potential consumers. Essentially, renting a tent can help you establish a small office in an otherwise crowded space. Your potential clients will be more likely to stick around and chat when they feel sheltered from the elements thanks to a great event tent.

Provide entertainment

Your promotional event will be more successful if you have a main event. After all, guests want something to look forward to and tent and party rentals demand a main attraction.

Whether you choose free food, a dance floor, or a special guest, be sure your consumer has a great time when they interact with your company. Should you choose to set up chairs, be sure to place them five to six feet apart for ample room. Generate interest at your party tent rental through social media advertising and community fliers a few weeks in advance.

Partner with local businesses

Your promotional event can be even more successful if you partner with other local vendors. This means you'll have more money for entertainment, a larger space to work with, and more opportunities to build relationships among consumers and businesses alike. Even though a promotional event is used to bring on more clients and consumers, establishing relationships with other businesses is a vital strategy for establishing your business as an expert in the field. It also opens the door for future community tented events.

When you want your business to thrive, rely on these promotional tips to make a splash. Whether you're planning for a corporate event or a big wedding event, the tent and party rentals offered by Tents For Rent are the perfect options for any occasion. To see our size options and tent rental accessories, visit our website today.

What to expect on delivery day

What should you expect on your tent delivery day?

It starts a few days before your delivery when you receive an email or a call from one of our schedulers notifying you of the time that we will be arriving to deliver your tent. Please confirm promptly so that we can proceed with planning all our deliveries for that day.

Normally, our crew will load their trucks a day or two before your delivery. So, if you have any changes to your order, please let us know as far ahead as possible.

To prepare for our arrival, please have the area where the tent will be installed cleared of any obstructions. If you need to mow the yard, please do that before our arrival as lawn mowers and tent crews do not mingle well! Our crew will do their best to arrive within the scheduled time range. However, weather, traffic and other unforeseen circumstances can change the schedule. Usually, our crew will arrive in a pickup truck and trailer for delivery. The crew leader will meet with you to find out exactly where the tent will be placed. He will work with you to find the best possible location for the tent. Unless you’ve already made other arrangements, he will also collect payment on arrival.

In order to speed up the delivery process, we like to park our trucks as close as possible to the tent installation spot. Our crews work quickly and efficiently. So, your tent should be installed as quickly as one hour. If it’s very large, it may take several hours.

After the tent is installed, we’ll need to know if you want us to install side walls on the tent. In most cases, we recommend leaving the tent as open as possible for fresh air and breezes. If you decide to leave the sides open, we can leave the walls onsite so that you can put them on later if the weather changes.

If you’ve rented additional accessories such as lighting, flooring, or power, we will install those things next. Tables, chairs and linens are the only items that do not include installation and removal in the rental cost. So, unless you’ve specified that you want us to set them up and re-stack them, we’ll stack those items inside the tent. Please have them stacked again when we come to pick up the tent, since we may not have time to go on a scavenger hunt just then. We look forward to serving you.

If you have any questions call us today: 717.733.9700

Top 4 tent styles that work best for different types of events

It’s easy to be confused by the different types of tents: frame tents, clearspan tents, pole tents, sailcloth tents. Which one do I need? What’s the difference and why does it matter? Let me break it down for you.

Frame tents have an aluminum skeleton that makes the tent rigid. They offer some unique advantages over pole tents. Sometimes, tents must be secured with weights instead of driving stakes into the ground. In locations where a driveway cannot be penetrated or where underground utilities make it unsafe to drive stakes, a frame tent with weights is the perfect solution. Frame tents are much more flexible in the ways that they can be secured. They can be installed on a deck, patio or even the rooftop of a building. Frame tents have other advantages as well. They have no interior poles. This is great for construction projects where machinery must work inside the tent or events where poles would obstruct the flow of people.

Clearspan tents also have an aluminum structure and have all the benefits of a frame tent. However, clearspans can be much larger than a frame tent (over 100’ wide). The tent fabric slides in tracks on the aluminum beams, making them very tight. They are excellent for winter use or long-term installations. Clearspan tents also work well as weather protection for a stage at a graduation ceremony or other outdoor event with a large audience. Lighting and speakers can be hung from the aluminum beams of the tent. The front of the stage can be completely unobstructed by tent poles. Clearspans can be  raised to a taller height to cover a stage or to allow machinery to enter the tent. Some people prefer the more modern, "Euro" appearance of a clearspan tent.

Pole tents, also known as tension structures, are an evolution of the earliest type of tents.  The forerunners to our modern pole tents were the big top circus tents of the past. They have tall, graceful peaks and airy spacious interiors. Their structure comes from the fabric itself. Thus, they can be installed quickly with no need for beams to support them. Many of today's pole tents are engineered to withstand up to 70 mph sustained winds and 90 mph gusts. Pole tents are the most economical type of tent that we offer. They are great for weddings, backyard parties and other events of all kinds. Many people prefer this style over the more traditional square frame or clearspan tent appearance. They can be installed on nearly any surface where stakes can be driven into the ground. They are our most popular type of tent.

Sailcloth tents are a type of pole tent that is very popular for weddings. They have the tall graceful peaks of a pole tent with a few extras to make them special. Inspired by sails on sailboats, they’re light and airy. They allow lots of natural light to flood the tent and they glow with light at night. Their whimsical rounded shape creates a great canvas for all types of decoration. Their elegant minimalist design lets you enjoy the great outdoors while providing walls to protect you in case of rain. White pennant flags waving from the peaks add to the charm.

Still not sure which type of tent you'll need? Our customer reps will be happy to help you find the best solution for your event. Whatever type of tent you choose, rest assured that Tents For Rent will provide you with a quality tent and excellent service to make your event successful.

Get a quote

717.733.9700

Should I close the tent walls? Video

Today we’ll be talking about tent sidewalls. During the tent installation, one of the questions we’ll ask is whether you’d like us to enclose the tent walls or leave them open.

Here are my recommendations. If the weather is warm, keeping most of the walls open is the best idea. It will allow more airflow to keep the guests cooler.  If rain is in the forecast, it’s a good idea to close only the side that the wind will be coming from. Even if cool or rainy weather is in the forecast, I recommend leaving at least one side of the tent open. The reason for this is that a tent that is totally enclosed can become very damp. Condensation can form on the tent and it can actually rain inside the tent. Of course, if it’s very cold or there are heaters in the tent, it’s best to enclose everything except the entrance

Even if you decide to leave some of the tent sides open, we can leave the extra walls onsite to close later if necessary. Below is a video with instructions on closing the walls. We hope you enjoy your outdoor celebration.

Get a quote

717.733.9700

3 Considerations to Make When Deciding Which Table Shape is Right for Your Wedding

One of the biggest challenges that a wedding planner (professional, bride, groom, whoever) faces is seating. Before the bride and groom can sit down and figure out who sits where they have to figure out what type of wedding tables they want. It might sound trivial, but those who've dealt with the pros and cons of table shapes know just how frustrating it can be. So to help your decision, here are some factors to consider when deciding on a shape.

Space
Your first consideration should be the size of your venue. The average number of wedding guests, according to the Knot's 2014 Real Weddings Study, is 136 people. So, if you're nearing the limits of your venue, using rectangular tables might help efficiently utilize the space. However, if size and space aren't an issue, using round tables can work perfectly. That said, you can seat it doesn't make a huge difference either way. Also, if you have enough room, you can always mix and match round and rectangular tables for a fun design.

Tabletop
This is where pre-planning really comes in handy. You could decide you want round tables with six people at a table, and then when you get everything laid out on the tabletop, you figure out you really only have room for five people per table. Which would cause a last-minute headache that nobody wants to deal with. As a general rule, you should allow 2 feet of space per person, including your wedding chairs of choice and any flatware and elbow room. Remember to keep people's comfort in mind when making design decisions and keep centerpieces tasteful and simple.

Socializing
Even if you put all the great aunts and uncles that you've never actually met all at the same table, chances are that they'll still want to talk to one another. Round tables tend to be the best option if you' want to involve the entire table, whereas rectangular tables will often only allow for a few people per section. 

Even though wedding tables might not seem like a big issue, they make up a large part of your wedding ambiance, so it's important to consider your options thoroughly. You'll also want to check what wedding linen rentals are available too, which might determine your shape for you. 

Need wedding tables, a tent, chairs, or anything else for your big day? Give us a call today.

Outdoors or In?

If you’re planning a wedding or other event, you may wonder if you should plan it outdoors. 

Here are the top 5 reasons to choose the outdoors:

1.       You get to experience the great outdoors, fresh air and sunshine or stars.

2.       The outdoors is a great backdrop for a country or rustic theme.

3.       Even if your home is small, you can have a large guest list.

4.       You don’t need to worry about guests damaging your home by leaving punch stains on the couch or mud on the carpet.

5.       Outdoor events feel very relaxed and casual.

Here are the cons of outdoor events:

The weather is unpredictable. It can be hot our cool. (although tent heating, fans and cooling are available). It’s also important to have a plan to host everyone underneath a tent in case of rain.

If you aren't willing to adjust plans to work with the weather, it may be best to plan your event indoors.

While there are pros and cons of planning events outdoors, we're sure you'll be just as happy with your outdoor event as these customers were.

3 Tips For Planning Your Summer Party In Advance

If you're planning on hosting an outdoor event or party this summer, you don't have to wait until it's beautiful and warm out to start getting things together. For some reason, many people believe that they can throw a successful outdoor party after a day or two of planning -- but that's simply not the case. A strong party has to be carefully thought out and organized far in advanced.

Here are some outdoor party planning tips for you to start thinking about before the summer is here and it's a little too late:

• Rent a tent or two early on -- There are two basic styles of tents: pole tents (including tensile tents) and frame tents (including clearspan tents). Though you can't plan around the weather this far in advance, it's still a good idea to rent a tent prior to throwing your party outdoors. If the day of your event is especially hot, party tents for rent are a great option for some shade, as well as providing coverage from potential severe weather conditions.
   
• Schedule a date -- Picking a date and sticking to it is a great tip that not too many people actually take advantage of. Find out who you really want to make it to the party, schedule the date around them, and send out your invitations to everyone else. If a few people can't make that date, so be it. You can't just change the date of the party every time someone says they can't go -- that's a complicated road to go down. Unfortunately, you can't please everyone, so just pick a date and stick to it. Additionally, it's best to mention a few secondary dates just in case something major comes up.
   
• Utilize social media -- Social media is great for planning parties and staying in touch with everyone on your guest list. You can update every aspect of your summer event whenever you want and all your guests will be instantly informed.

If you want to rent a tent or find some quality party rentals for your upcoming outdoor event, check out Tents For Rent right away.