How to Plan a Wedding Reception: 7 Steps

The reception can be the most memorable part of a wedding. Follow these steps to make sure yours shines!

1. Set the Date

Set the date for the wedding well in advance. This is important for giving everyone time to adequately prepare. You should also set the date before you start looking for party tent rentals or a place to host the reception.

If you will be hosting the wedding somewhere other than the outdoor party tent rental (such as a church), you will want to plan this well in advance. Venues can be booked as far as a year ahead of time, so you can’t get started too soon.

Take into consideration when the wedding will occur -- the time of year and the day of the week especially. Winter weddings can be cheaper than summer weddings, but of course, if you’re hosting the reception in a party tent rental, that might not work in your area. It’s also helpful to note that since Saturday is the most popular day for weddings, you could save money by planning yours for a Sunday.

2. Define Your Budget

You will need a budget for the reception that’s separate from the overall wedding budget so everyone knows exactly what they can spend and how to plan.

3. Define the Key Elements of the Reception

Some things you will have to consider at this stage of planning is the location, style, and agenda for the reception.

If you’re looking at party tent rentals, then you’ve probably already decided to have an outdoor reception. However, you might want to have a backup option ready just in case the weather gets bad right before the event.

Another question to ask is whether you want the reception to be a formal one or more casual. This will define the structure and style of the reception.

Other questions to ask are: will there be a toast to the new couple? Will the bride and groom, and perhaps their families, be formally announced to the guests? When and how will the dancing begin? How will photos be taken and shared? Will there be a bouquet or garter toss?

4. The Party Tent Rental

There are two basic kinds of outdoor event tents, both of which you can get from a party tent rental service: frame tents (such as clearspan tents) and pole tents (this includes tensile tents).

A sales representative can help you decide on the best party tent rental for your reception.

5. Seating Arrangements

If you’re having a sit-down dinner, managing seating arrangements can be very demanding and complicated, so this is something you’ll want to figure out well in advance.

Will the bride and groom sit at a “sweetheart table” facing the guests? Or will they be seated with the bridal party? Alternatively, many couples prefer to place their table directly among the guests for a more up-to-date feel.

Take special care for seating elderly and disabled guests -- make sure they can get to their places easily, and that they won’t be too close to any speakers who may need to get up from the table.

If you have certain guests who don’t get along well, or simply to avoid complications altogether, you can use place setting cards with names on them to show everyone where they should sit.

6. The Reception Menu

The food at a reception is one of the most important parts, as the menu items can become something that people will talk about for years to come.

Choosing a menu can be fun, but you’ll want to be aware of any dietary restrictions some of the guests might have.

You will need to decide whether the food will be served in a buffet-style setting, or if it will be brought to people’s tables by servers.

7. The Wedding Cake

Generally, there will be a smaller, separate table where the wedding cake will be cut. You will need to decide whether the cake will be treated like a dessert for the dinner, or if guests will be given a piece to take home with them at the end of the reception. Make sure a photographer is prepped and ready when the cake is cut so they can capture the experience.

Conclusion

There you have it -- seven steps to planning and preparing for a successful wedding reception.

Things to Consider before Deciding on a Wedding Venue

When you’ve made the decision to get married outdoors, you have to start mapping out a series of backup plans for your original plans. It’s like planning for two weddings on the same day.

 The venue holds a considerable space in the decision-making process. You can’t decide the wedding date, number of guests, food and drinks to serve, and other logistical aspects of the ceremony without the venue.

 The truth is that the perks of having a wedding out in the open outweigh the challenges that go with it. Exchanging vows in a gorgeous setting—in a garden or by the beach, in front of friends and loved ones creates a memory that can last a lifetime. It’s something you can always go back to and replay for the rest of your life. A moment like that doesn’t come with a price.

 Whatever the challenges may be at your chosen outdoor venue, they can be pushed back with careful preparation. For outdoor weddings, you’ll need at least a year to decide on what you and your partner want and plan the details as close to it as possible.

 To get you started, here is the guide you need to turn your outdoor-affair dream into reality.

Factor in Both Weather and Temperature

 The enemy of any outdoor event is the weather. Though forecasts are usually spot-on, there are days when wayward drizzles or rain showers do occur, considering the recent climate change permutations.

 No amount of planning can prevent a downpour. This is something that you and your future life partner will have to accept on the day you decide to do an outdoor wedding.

 Make sure your chosen venue has a covered alternative within the premises, should rain happen despite the sunny-weather forecast, or a good spot where you can put up a tent. It’s probably not part of your dream to get married in a tent, but at times you’ll have to accept defeat when nature intervenes. Again, be prepared for the unexpected in case it should come to that.

 Negotiate with the venue administrators and see if they can leave the rainproof option blocked on your wedding day. Also, check the calendar of the surrounding properties, and find out if there will be other parties to be thrown in on your special day. You don’t want your special ceremony to be taken over by loud noises from a nearby event or birthday celebration a few feet away.

 Be clear and specific about what your guest should wear for the venue after taking into account the expected weather conditions. Best to include (in your wedding invitation) the details of what proper attire constitutes so there won’t be any kind of discomfort on the big day.

 Most brides and grooms do a walk-through of the venue when checking for suitable clothing for their guests to wear. They visit the site around the same time they are scheduled to have the wedding ceremony. Doing this will give you an idea of the actual thermal conditions, so you can recommend appropriate wardrobe for your upcoming nuptials.

 Also, you can arrange the seats properly, make sure no one will be facing the sun directly as you recite your vows in front of the guests. If they have to, then you can prepare paper parasols as protection from the sun. If the forecast is cooler than that of most days, you can prepare shawls or heaters in the vicinity to keep your guests comfortable and warm.

Process Permits Ahead of Time, and Get to Know the Venue’s Event Policies

 Property managers are the best friends you wish you had when it comes to outdoor weddings. If you’re having your wedding in a public place, you can be sure that it comes with a permit. Get in touch with the property manager or administrators to see if they allow food and drink vendors or if they have their own in-house caterers.

 See if you can put up tents and other decorative stuff you may want to have during your wedding. Permits usually take time, so make sure you get those out of the way months before the wedding date.

 In terms of accessibility, check to see if the site is easy to navigate for the elderly and for the physically unfit. If not, ask if the management is willing to accommodate and install handicap-friendly fixtures that you can take out after the wedding.

Check If the Venue’s Staff Will Assist in Getting Decor and Gifts Back to Your Hotel

 One of the most overlooked parts of the wedding is handling gifts and decorations. Ask your point of contact for the venue if they will provide assistance in transporting wedding gifts back and forth.

 Same goes for the decor. Though your designated wedding coordinator will take care of this part—it’s good to know this beforehand—so your guest will know whether or not to take the gifts with them or leave them at your hotel.

 You won’t think so much about these things when you’re indoors. But when you’re at the mercy of the weather mood, you have to take these things into consideration—especially for the benefit of your entourage. They will be doing all sorts of things that are part of their areas of responsibilities during the wedding.

 Your entourage will be making rounds, attending to your guest’s needs, and helping some to their seats. They will appreciate having the option to not to drag along the groom’s handpicked groomsmen gifts with them or the bride’s gifts to her best gals.

Choosing the Right Bridal Gown

 It’s the bride’s dress that takes a substantial amount of time to decide on. At times, it takes a village to get to the right one. There’s too much pressure on the thought of perfection. It’s not enough for the dress to just feel good—it has to feel and look perfect.

 Outdoor weddings can be tricky for gowns. If your wedding will be in a garden with splendid lawn features, then make sure the sprinklers aren’t turned on hours before the wedding—or you’ll end up walking on a damp and possibly slippery surface. Grass clippings will cling to the fabric one way or another. Same with beach weddings, but this time, sand instead of grass will be your gown’s major obstacle.

 Your safe bet when it comes to outdoor affairs is to keep it short—your gown and footwear, that is. You’ll have to go through the same rituals that most brides do—rip out pages from wedding magazines as a starting point and build up your visual references from there.

 When you have a clear image in your head on what you’d like to wear on your big day, then you’re ready to take the next step—share your ideas with a dressmaker. It takes time to create a wedding gown (six to ten months, give or take), so bite the bullet when you’re absolutely sure.

 It’s also around the same time you’ll be considering your budget for the dress. Try to make enough room for everything else on top of the dress, like the tailoring service that comes with creating one and the veil to match it with. When you decide on a budget for a dress, consider the rest of the items that go with the dress. This will help you come up with a more reasonable estimate.

Choosing Your Wedding Organizer

 Going with a professional wedding organizer can take loads of pressure off from you. You’ll find comfort in knowing that you’re with someone who has done this more than a dozen times over. But even more than that, organizers usually maintain good working relationships with vendors. They’ll walk you through the kind of service every food caterer, equipment rentals, cake maker, and the tables and chairs suppliers provide, and the organizer will tell you if these people can be trusted.

 Also, they can tell you straight off the bat if what you want for your wedding is something doable at your chosen venue. Organizers give you a heads-up on the possible challenges that may come up if you were to pursue your goals. Other than that, they can throw in ideas that you never thought would be possible.

 You may spend countless hours on bridal magazines or Pinterest to gain fresh perspective and inspiration. But a wedding organizer has it all in their head. You’ll be surprised by the brilliant suggestions they come up with—chances are, one or two of those suggestions will surely knock your socks off.

 Tricky situations, more often than not, arise during unusual times. Organizers have a way of putting out fires discreetly. You’ll need this kind of unique problem-solving skill when you’re having an outdoor ceremony.

 A million things can suddenly come up—from the caterer not setting up on time, the sound system crew, the band missing an amplifier, or the entourage or guests having a momentary breakdown for whatever reason. Your heart and mind will be at a different internal plane during the wedding, so you badly need someone you can rely on to take care of external and sudden things.

 Your wedding organizer will take full command of the venue details, vendors, and logistics, making sure everything runs smoothly in the background as you bask under the warmth and love that will be emanating from your loved ones and the person you’re about to share your life with on your wedding day.

by Tara

Tips For Planning A Successful Outdoor Event

Hosting an outdoor event can be a complex task. You need to ensure you have enough space for everyone and that you can handle anything the weather throws at your event. You need to prepare for any last minute changes to the guest list, food and beverage mishaps that will happen, and make sure that everything is set up just the way you want it. Read on for tips on how to successfully plan an outdoor event with tent rentals.

Double Check Your Guest List

Double checking your guest list is imperative to make sure you have enough space for all of the people on your list. Most weddings, for example, have about 136 guests, according to the Knot’s 2014 Real Weddings Study. Tent rentals often use the number of guests attending an event as a guideline for recommending tent sizes and quantities. Knowing how many guests will be at your outdoor event will ensure you have enough shade and event space for everyone. It also ensures that you have enough food and beverages for guests, as well as enough seating. If your event is a business event, something as simple as having enough business cards can be solved by double checking your guest list.

Plan For Bad Weather

Even with modern radar, the weather can be unpredictable. A late afternoon thunderstorm can pop up, the wind can pick up in an instance, and snow can fall from the sky without a moment’s notice. You will want to be prepared for any situation when hosting an outdoor event. A tent for a business meeting will keep professionals dry in case a storm blows in, and wedding flooring rentals provide a solid surface for your outdoor event. This will be essential if the weather turns or it is cold or muddy outside.

Outdoor Event Rentals

When it comes to planning your outdoor event, find a rental service that caters to every need you may have. Whether it is table and chair rentals or a tent for a business meeting, a tent rentals company can help ensure you have a relaxing event. They can provide you with everything you need, from a backyard party tent to wedding carpet rentals. A reputable rental service will work with you to ensure all of your space is adequately covered and you have seating available for all of your guests. They will even cater to last minute changes and delays.

When it comes to your outdoor event, find a tent rental service that can provide your gathering with everything it needs, from chairs to lighting to tents. Use a tent rental service to give your guests something to talk about later.

Tips for Holding an Outdoor Wedding

Everyone wants their wedding to be beautiful, which is why many couples choose to get married outside. There are a lot of stunning outdoors places to tie the knot. They offer amazing photo opportunities, and often extra space that an indoor venue wouldn't have. However, they can be some struggles to holding an event outside. This is even more true when you choose to have both the ceremony and the reception outdoors.

There are some ways you can prepare for an outdoor wedding to help it be successful. With the right preparations, you can avoid having your day ruined by bad weather or dealing with runaway decorations due to wind. Below are some tips on how to conduct a beautiful and successful outdoor wedding.

1. Secure Everything

When planning any event outside, you run the risk of wind blowing things away. These things could include your table cloths and decorations that you spent so much time preparing. That's why it's always a wise idea to make sure everything is extra secure. Using a little more tape, glue, or nails can prevent things from taking off in the wind and ruining your decorations.

2. Rent a Tent

It's always a good idea to rent a tent for a wedding that is outside, especially if you live in an area with unpredictable weather. Party tent rentals are often cheaper than buying a tent and they can help protect everyone from any rain that might make an appearance. They can also provide shade so that everyone isn't baking in the sun all day. If you have an open enough area you could have one tent for the ceremony and one for the reception. If you only plan to use the tent once, it's generally best to rent a tent for a wedding instead of buying one.

3. Wear the Right Shoes

Outdoor weddings also provide the dilemma of soft and sometimes uneven ground. This is why it's generally a good idea to avoid heels if you're getting married on the grass. If you have an outdoor space with concrete you should be okay to wear whatever shoes you want, but heels can get stuck in soft ground and make walking difficult.

4. Have a Backup Plan

A plan B is always a good idea with outdoor events. Even if you rent a tent for a wedding, severe weather could still drive you inside. One good plan is to choose a venue that offers both outdoor and indoor space so that you can move inside if needed without having to use two separate places.

5. Defend Against Bugs

Decorating with citronella candles or torches can help to keep bugs away without taking away from the look of your wedding. You can set these up prior to your guests arriving to ensure a bug-free and comfortable day. It also can't hurt to spray the wedding party with some bug spray.

There are certainly a lot of things to consider when it comes to getting married outside. However, with the right preparations, you can have an amazing outdoor wedding that your guests will never forget.

5 Summer Wedding Traditions

Summer means summer weddings. According to one survey in 2015, 80% of weddings occurred between May and October. While this means that venue rentals and tent rental services may already be booked for this year, there are many reasons, both practical and traditional, to begin planning now for a wedding next summer.

In fact, the average couple is engaged for 14 months, giving them a little over a year to plan a wedding, according to The Knot's 2014 Real Weddings Study. Here are five traditions associated with a summer wedding:

Getting Married in June

Up until about 2016, June was the most popular month for weddings. Aside from the nice weather, which enabled guests to plan their travel and the couple to plan an outdoor wedding and reception, June is also named after the Roman goddess Juno, goddess over marriage and childbearing. It was believed that June weddings were auspicious and couples married in June would be blessed by Juno.

In 2016, October surpassed June as the most popular month for weddings according to a 2016 survey. There seem to be varying reasons why this has occurred. Climate change is given as one reason; summer months are too hot for outdoor weddings in some parts of the U.S. so fall weddings have grown in popularity. Also, summer may have been a victim of its own popularity, with couples choosing fall dates after being unable to find caterers, tent rental services, bands or DJs, bakeries, and so forth that were not already booked for summer dates. Moreover, the calendar may have influenced the shift from summer to fall, with three-day weekends in September (Labor Day) and October (Columbus Day), whereas June, July, and August have no three-day weekends except when the Fourth of July happens to fall on a Friday or Monday. In fact, Columbus Day weekend was the most popular weekend for weddings in 2015 and Labor Day weekend came in second place, supporting the idea that summer weddings are slipping later in the year due to the occurrence of two different three-day weekends.

Getting Married on Wednesday

Like weddings in the month of June, Wednesday weddings were thought to be especially auspicious. However, practicality has won out and now, Saturdays are by far the most popular day of the week for weddings, followed by Fridays and Sundays. Wednesday is now the second least popular day for weddings.

Having an Outdoor Event

Another tradition that goes with summer weddings is the outdoor event. According to a survey in 2017, more couples were married outdoors (52%) than inside a church (22%). Moreover, party tent rentals from a tent rental service can double as a venue for a wedding reception after the wedding. While wedding tent rentals are traditional, some may be concerned about how summer temperatures may affect their event. However, during the hottest days of summer, tent rental services can supply air conditioning units for rented wedding tents.

Flowers

Flowers are traditional for weddings generally, but there is a particularly strange reason flower bouquets were carried in summer weddings. In the 16th century, people typically only washed their hands and face, believing that bathing could let "bad air" infect the body and cause disease. Carrying a flower bouquet at special events, such as weddings, masked body odor. These days, flowers are essential for creating a festive environment and carrying the theme of a wedding tent. In fact, the average amount spent on wedding florists in 2017 was a little less than $2,400.

Rice or Bird Seed

As a sign of fertility, rice or other grain, fruit, cakes, and biscuits have been tossed toward newly married couples. In the 1980s, a rumor started that birds who ate uncooked rice thrown at weddings could die a grisly death. This rumor has been debunked scientifically, but the rumor gave rise to a new tradition of throwing bird seed rather than uncooked rice. Still, many rented venues, like reception halls and churches, ban the throwing of anything, including rice, bird seed, and confetti, because of the difficulty in cleaning up the scattered pieces and because the scattered pieces create a risk of a slip and fall injury. However, a wedding reception held in a backyard party tent from a tent rental service does not come with such restrictions.

When you want the best tent rental service for your upcoming wedding, rely on Tents For Rent today.

5 Ideas for Summer Party Tent Decorations

Summer is here and that means summer party time has also arrived. With everything there is to celebrate during the summer, there are many reasons to rent a tent and throw a party with your closest friends and family.

When renting a tent, it's important to keep in mind that there are two types of tops available: polyester and vinyl. However, the options may be limited by the type of party tent. For example, almost all large event tents are made of vinyl because it is durable, affordable, and strong. After choosing a tent, however, it must be decorated. Here are five ideas for decorating a party tent for a summer party:

Graduation Party

Summer starts with graduation parties and graduation parties are perfect events for tent rentals. The standard theme for graduation parties is a nostalgic retrospective with photos of the graduate typically decorating the party tent. But graduation is also the beginning of a new chapter. Decorating for the graduate's future is another great idea for this type of party. For example, a party tent for a high school graduate could be decorated in the school colors of the university the graduate will attend. Similarly, a party tent for a college graduate could be decorated to evoke the graduate's upcoming career such as law books for lawyers or blueprints for architects. Alternatively, a party tent for a graduate who is relocating for a job could be themed to the city or town the graduate is moving to.

Corporate Event or Wedding

Tent rentals can be used for a classy summer party like a wedding or corporate event. Trees and other plants can be used to decorate the interior of the tent to evoke an outdoors theme while you still enjoy the shade of your tent. Alternatively, tent poles can be decorated with branches and vines to look like trees. Leaf rope and vines can also be strung along light strings to continue the outdoors theme. A water feature or fountain can be used to bring an additional touch of class to the event.

Pool Party

Most party hosts want to leave a pool party with good memories, not with a sunburn. Tent rentals can be used to give pool party guests a shady place to cool off, socialize, and snack away from the sun.

Pool party themes can vary widely. For example, the party tent could be decorated with fish, sea life, seaweed, and paper lanterns to evoke an "under the sea" feeling. Party planners can capitalize on a recent viral trend with a "baby shark" themed pool party for kids. For a more mature audience, a 1960's beach party theme could be evoked with surfboards, beach balls, surfing music, and a fire pit outside the tent to represent a beach bonfire.

Block Party

Tent rentals can protect guests from the sun and the occasional summer shower during casual events like neighborhood block parties. Again, themes for decorating a party tent for a block party are limitless. An Independence Day block party can include patriotic bunting and flags to decorate the party tent. For a more casual block party, an old fashioned tiki party theme can be evoked using bamboo, tiki mugs, tiki torches, and Don Ho music. An Oktoberfest themed block party can be held later in the summer or early in the fall (Oktoberfest in Munich, Germany begins in late September). An Oktoberfest block party can include German-themed party decorations, bratwurst, and soft pretzels.

Halloween Party

Although not strictly a summer event, tent rentals can be used for a Halloween party as well. As summer turns to fall and the weather cools off, heating systems can be rented along with a rental tent to keep party guests warm. Halloween party themes can be subtle celebrations of the fall season or an all-out fright fest. For young party goers, the standard bats, jack o'lanterns, and skeletons can be used to decorate the party tent. For teenage parties, a glow in the dark dance party can be decorated with fluorescent party decorations and glow stick table lighting. For more mature party goers, hay bales, pumpkins, flint corn, and autumn leaves may evoke the fall season.

Tent rentals are perfect for any summer party. They provide shelter from the sun and occasional summer shower and can be decorated for any occasion, including graduation parties, corporate events, weddings, pool parties, block parties, and even Halloween parties. For more information about quality tents, don't hesitate to reach out to Tents For Rent today.

Factors to Consider When Hiring for Wedding Rental Services

Organizing for an outdoor event is one of the most challenging aspects of a party that individuals have to undergo. If you are planning for a wedding, you should be able to analyze the rental tent services in your region so that you can get the best rental tent to improve the guest experience at your wedding. In most cases, wedding parties are held outdoors, which means that you must be prepared to have the necessary rental tent services for shade and to protect against extreme weather.

Wedding tents vary in size, decoration, quality, and other accessories. Therefore, you should make sure that you get rental tent services from a company that can provide a wholesome experience. Here are some of the factors that you need to put into considerations when hiring a company to supply a rental tent at your wedding.

1. Rental Tent Experience

Carrying, installing, and maintaining wedding carpet rentals and chairs is a practical activity and experience. Therefore, you need to get a company that has been in business for a longer period. Most of the companies that have wedding tents for rent have been in the industry for a longer period, and there is no doubt they already know what is needed. They know how to organize your tents such that your guests fit and have enough spaces to walk around. Hiring amateur companies could have significant negative impacts on your wedding, which is something you don't want to happen on your big day.

2. Quality and Excellent Services

When you are looking for wedding rentals Lancaster PA, make sure you concentrate on a company that does not only provide the tents for you but an organization that goes further to offer excellent services. You are not only interested in wedding tables and wedding chairs; you are also interested in how they are delivered. A company that has excellent services will make sure that you get your wedding tents and chairs early enough for assembling. Some of the companies could start assembling wedding tents when the guests have already arrived. That's poor and low-quality services.

3. Wedding Accessories

As you will be paying some hundreds of dollars, you will expect to get something extra from the rental tent providing company. How about getting some extra wedding accessories? A company that offers many accessories along with its tents such as linens, furniture, and lighting is the best. It will save you hundreds of dollars as you would hire these accessories from a different provider. Before hiring a rent tent company for wedding rentals, always inquire whether they will be offering other accessories along with their tents.

4. Emergency Tent Providers

Is the company under considerations responsive to last minute tent services? That is a question you will need to ask before hiring a company to provide your wedding with tents and other accessories. Various factors that may call for the immediate need for extra tents are likely to occur. For example, the number of guests you had planned might` increase tremendously, which leaves you with no option other than to look for extra tents. This is your most needy period. Is your company willing to get extra tents and install them as you go on with your wedding?

5. Size and Quality of the Tents

According to Real Wedding Study conducted by Knot's in 2014, the average number of guests at a wedding is 136. Therefore, when you are planning to hire rent tent services, you need to put into perspective the average number of people that are likely to attend. The company supplying the tent should also be prepared to accommodate a large number.

The quality of the tent and other wedding accessories should be top-notch. Hard, study, and decorated tents are what you will need for your wedding. It is common knowledge that study tents will not be destroyed by extreme weather or the push and pull that is likely to occur at a wedding party.

These are some of the factors that you need to consider when hiring rental tent services. However, costs, communication, and general customer services should also come into play. The idea is to get a company that offers value for your money and delivers a memorable experience at your wedding.

Unique Ideas For A Graduation Party

Every year, the months of May and June signal graduation time. Your graduate has studied hard, finished his or her exams and is ready to enter the "real world." But, first, commencement. Graduating students should be proud of their accomplishments and therefore deserve the official recognition of the commencement proceedings.

The school has celebrated your graduate's accomplishment, but what about you? Throwing a party is a good idea, but hosting an outdoor event is an even better idea. For that you'll need a backyard party tent.

How to find the right party tent

What size will you need? That will depend on how many guests will attend and the set up of the tent. Will there be tables for sitting down and eating? Will you only need chairs? What about an open space? First, decide on how many guests you will have and then use a handy online calculator to determine your backyard party tent size. Once you have that size, you can use other online references to determine the number of tables and chairs you will need.

There are two types of backyard party tents: frame tents and pole tents. Your tastes and style will be the determining factor in which tent you choose. You'll want to look at construction, durability, size, set up features, and flaps for doors and windows to name a few. It's all about getting the right tent for your graduate, your guests, and your budget.

Now, let's get to our graduation party ideas.

Ideas for a graduation party

• Edible diploma: Give your graduate and guests a delicious table snack. Provide each table with individually wrapped crepes (pick the flavor you know your graduate likes) and wrap each crepe in black-and-white baker's twine, which will mimic the diploma.

• Make your graduate a picture wreath: You’ll be proud to display your grad’s senior pictures. Attach some of your favorite pictures to a pre-made wreath. Add a little glitter or a ribbon, and presto! You're done. Your guests will be wowed when they see this unique picture wreath.

• Create a Jenga book: Your graduate will cherish this idea. Better than a guestbook, Jenga blocks at the sign-in table give your graduate's party an extra flair of creativity. Have each guest sign an individual Jenga block to create individual messages for your grad.

Whichever ideas you choose for your outdoor graduation party, choose a backyard party tent to make the event all it can be. Contact Tents for Rent today to learn more about the party tents available for your needs.

Easy Tips to Follow When Prepping For Your Wedding

A wedding is as special as the relationship it celebrates. It's no surprise that prepping for your wedding is hardly something that should be overlooked. Regardless of where you plan on hosting your wedding reception, the look and feel of the setting should add to the feelings of love and intimacy that occurs when you bring two families together. With all the stress leading up to your special day, wedding rentals are the most convenient and hassle-free solutions for putting your celebration together.

Whether you're in the market for wedding carpet rentals or tent rentals, there are plenty of options to choose from to make any special occasion more comfortable. Let's take a look at how wedding rentals can benefit you!

Understanding your venue

Before thinking about what you should rent for your wedding day, consider the venue. Different things are needed for different venues. For example, the regal atmosphere of a cathedral will need little decoration compared to your backyard.

Whether or not your reception is held indoors or outdoors will also play an important factor. Indoor locations aren't going to require too many rentals outside of the basics, but outdoor locations could benefit from the use of wedding tents. A wedding tent provides the pleasure of enjoying the outdoor weather while shielding you from some of the more pestering elements of nature.

For outdoor weddings both options, however, lights can be crucial additions as well. Lights brighten up the mood and the dance floor. They can also be used to accent different areas of your event.

After establishing your venue, start organizing your chairs and tables.

Chairs and tables

After all, your guests are going to need somewhere to sit. Rental chairs may be tedious to set up, but they should be at the top of your to-do list. During the ceremony, cathedral type seating is a popular option. Once you have them in place with an aisle in between, you should consider how carpeting could add to the ceremony. There are a variety of options when it comes to wedding carpet rentals, and carpeting could create a beautiful impact as the soon-to-be newlyweds walk down the aisle.

Tables and chairs could then be rearranged to match a dining setting. Although not as common, seeking wedding carpet rentals can also benefit the reception portion of a wedding. In between tables, chairs, and food, there could always be a carpet leading to the focal point where newlyweds sit. This could add a level of elegance to an event. You should have plenty of room for elegant wedding carpet rentals by stationing your cocktail tables about six feet apart from each other.

Overview

The combination of all of these sources and considerations are ultimately what will make your event a memorable. Make sure to consider the number of attendees, your venue, and the style you're aiming for before booking the perfect wedding carpet rentals. From the basics to the minute details, renting for your special day will save you some worry and ease you into memories to come. For more information, contact Tents for Rent today.

What Is The Best Location For Group Parties?

When planning an event, it is important to have a good idea about what you need to facilitate a pleasant experience. The location of an event almost always influences the experience. Oftentimes, a perfect location is one with a history or an association with the premise of the event.

Depending upon the type of event you're hosting, there will inevitably be a variety of options available to you. A backyard party tent, corporate event rentals, and actually any form of outdoor event rentals are great candidates for any type of outdoor event. Discover the most important considerations when you're looking for the party rentals Harrisburg PA residents need.

Planning For Success With Event Tents

There are several tips that are worth discussing in order to increase the likelihood of having a great event. Size requirements are going to be the number one factor when planning the event because if there is too little space people will be crowded. And an overly crowded party is a disastrous party.

For example, if planning to host a speech or an event that requires lined up rows, a good idea is to allow about five or six square feet per chair. Keep in mind that particularly bulky or large chairs that require extra space for guests to move are going to need extra space in order to do so freely.

Food is always a great addition to a group gathering. Who does not enjoy good food with good entertainment through a pleasant group experience? A planned meal requires a different dimension plan. The tables you chose and the number of folks in attendance will need to be precisely examined. Generally, a good rule of thumb is to leave 12 square feet per person when using round tables or 10 square feet when using rectangular ones.

Buy Or Rent?

One consideration that might cross your mind is whether to buy or rent a tent. Simplest answer would be to determine the usage rate of the tent; if it is only three or four times a year it would probably be best to keep renting.

Beyond those considerations, the number of attendants to the event might need to be a factor. Once you have an estimate of the guest count, take that number and multiply it by either 15, six, or eight, depending upon the event. 

To get the right tent for your needs, contact the professional party rental Harrisburg PA trusts. Contact Tents For Rent today to find the answers for all of your party planning needs.

Benefits of Backyard Wedding Tent Rentals

The white fabric is pulled taut over its supports secured from the threat of wind. An equally durable and strong vinyl canopy tops the sides and shields wedding tables covered in pristine wedding linen rentals from the scorching rays of the Pennsylvania sun. Inside the backyard party tent, the wedding cake dazzled in frosted petals awaits the bride and groom to begin the celebration of their special relaxing event.

The most idyllic month for marriage is June. Once the ring has been placed upon the finger, the wedding planning can begin! A Knot’s Real Weddings Survey estimates the average length of an engagement is 14 months allowing slightly over a year to plan the perfect midsummer night’s dream. June is a prime time for hosting an outdoor event, but the weather is always a concern. One solution to help ease the couple’s planning process may be to locate tent rentals Lancaster PA to rent a tent for a wedding reception. The couple will know they have adequate protection against the adverse weather conditions probable in the Keystone state.

Is it More Feasible to Buy or to Rent?

Finding the perfect backyard party tent can reduce the cost of renting out expensive party venues. Canopykingpin.com reports renting a party tent is becoming the “go-to option” for wedding couples. Some people buy their own, but economically it is more efficient to rent if the rental tent will only be used 3 or 4 times a year. The cost of renting an event tent is typically lower than outright purchasing a personal party tent and tent rentals Lancaster PA include set-up labor.

Choosing to rent a party tent can immediately relieve the stress of finding an affordable venue and as a bonus for choosing a tent rental service, selecting the appropriate size is done for the customer. The average number of wedding guests according to a Knot’s 2014 study is 136 people. The rental service can help with the estimation and tent rentals Lancaster PA provide a CAD drawing for visualization. This reduces the need to memorize and meticulously calculate important spatial requirements for the cocktail hour or the dance party sure to ensue.

Finding a trustworthy rental service is key to ensuring a positive experience in selecting the perfect backyard party tent. Things to look for in tent rentals Lancaster PA are companies that focus on quality and excellent service. Look for services that willingly offer last minute accommodations. Find one with several years of experience providing tents for a plethora of events. Finally, peruse the company’s options and see if they offer accessories. Especially in the case of a couple’s special day, wedding rentals could include carpets, flooring, chairs, linens, and lighting to illuminate the cake waiting on its tray.

Add some color to your tent event

If you’re planning a formal event with a classic theme, black and white are the colors of choice. But, an outdoor event is a great time to have some fun with the color palette. Celebrate a spring party in a tent with some pastels. Enjoy summer with bursts of bright color. Decorate for your fall wedding with warm earth tones. There are numerous ways to add color to a tent event.

• Lights: Lighting can set the mood for any tent event.

• Linens: Our linens are available in over 50 different colors plus prints.

• Striped tents: Many tents are available in blue and white, red and white, or yellow and white

Want to make your event stand out? Get a tent rental quote today.

Can I air condition a tent?

Are you planning an outdoor wedding or party in a tent this summer? You may wonder if a tent can be cooled. The answer is, “yes.” A summer tent can be air conditioned. However, it does come at a cost. Tents are not well insulated. So, cooling them requires a lot more power than cooling a building. If you’re feeling frugal, there are other ways to beat the heat:

• If your event date is flexible, plan it in the spring or fall

• Enjoy the shade under a tent

• Open the tent walls and enjoy the natural breeze.

• Rent fans. They are much more economical than air conditioning.

Let us help you plan a cool outdoor event. Get tent rental price today.

How much does a wedding tent cost?

How much does it cost to hold an outdoor wedding? On average, weddings we serve cost between $900 and $9,000 total. The cost is often between and $20 and $60 per person. This includes delivery, installation, removal, tables, chairs linens and tax. For exact pricing, please request a quote

Many other factors can influence this price

• What style of tent you choose

• The wedding location

• Additional rentals such as tables, chairs, linens, flooring and lighting

If you’re looking for ways to save money, check out this article: 7 ways to plan an outdoor event on a budget. We look forward to planning your wedding.

How much does it cost to rent a tent?

How much does it cost to rent a tent? Here are a few simple calculations that will help you budget. The cost for the tent itself is around

• $0.50 to $1.00 per square foot

• $7.00 to $15.00 per person at an event

• For exact pricing, please request a quote

Many other factors can influence this price

• What color or style of tent you choose

• The event location

• Additional rentals or decorations

If you’re looking for ideas to plan an outdoor event on a budget, check out this article: 7 ways to plan an outdoor event on a budget. Happy planning!

Florals For Spring? How To Make Them Groundbreaking Again

Weddings and flowers go hand-in-hand for good reason. Not only do flowers add a romantic touch to any event, but you can use them in a wide variety of different decoration styles. The biggest challenge that can come with using floral decorations in your tent design is to do it in a unique way that doesn't look like every other reception you've attended before. Let's take a look at how you can incorporate florals into wedding tent rentals in new and innovative ways.

Garland Ceilings

If you're renting a tent and think that the pre-existing structure limits what you can do in the design, think again. A great way to transform standard wedding tent rentals is to drape the ceiling with garland. Whether you start from the center and drape outwards to the edges or criss-cross the ceiling from one end to another, this splash of natural color will do wonders for your tent. Using garland will also give you the option of keeping it all green or adding in other flowers for more pops of color.

Floral Photo Backdrop

The modern wedding reception needs a good photo station. Luckily, this large-form photo booth presents the perfect opportunity to use florals. You can create or order a floor-to-ceiling arrangement of greenery and blooms to provide the perfect backdrop for photos. Try coordinating the colors of the blooms with the colors of your wedding theme so that anyone who takes photos with the backdrop will instantly remember that they were from your special day. You could also take the backdrop out of your party tent and use it to set the scene for your ceremony.

Hanging Floral Installations

Elegant lighting fixtures are common enough to create the mood for a wedding reception. Take it up a notch by incorporating blossoming arrangements into these overhead fixtures. Just as you can use garland on the ceiling, you can also hang greenery on the chandeliers for a whimsical effect. Another fun statement piece is an inverted garden that hangs over each table. When your guests look up, all they'll see is blooms.

While June is the most popular month for weddings with 15% of couples holding ceremonies during this early summer month, you can incorporate flowers into your design during any season. Don't hesitate to get creative with your choices and you will soon transform your wedding tent rentals into the reception setting of your dreams.

Top 3 Benefits of Renting a Tent for Your Outdoor Event

Now that spring is right around the corner, it's time to start planning for your perfect outdoor event. When you want to make your job easier, however, you should consider renting a tent to streamline your venue.

Here are the primary benefits of renting a tent for your next outdoor event.

It offers protection

Planning an outdoor event can seem like a crap-shoot; a rainy day could ruin your fun but a particularly sunny sky could make everyone uncomfortable. A tent rental is a great way to enjoy the breeze outdoors without worrying about the hot sun beating down on you. A backyard party will assure that your foods, drinks, guests, and electronics will stay safe from an early April shower.

This savvy decision will ensure you achieve peace of mind while planning your event.

It offers organization

Organizing an outdoor event isn't easy, especially when you're trying to create a cohesive, decorated space. Tent rentals provide a designated space to work with, whether you're opting for a relaxing event at home or a wedding reception in a park. Even if your guests engage with outdoor games outside of the tent, they know they always have a central location to which they can return for food, drinks, and friends.

Now that you have a defined space to decorate and create an ambiance, you don't need to overextend yourself. Simply decorate your tent rentals and watch an organized space form before your very eyes.

It offers privacy

Not everyone has the luxury of privacy fences or private land. When planning an outdoor event, most people will choose a public park or their backyard. Unfortunately, this can invite prying eyes from neighbors, passerby, and more.

It's only natural to want an intimate event when you plan your party. With backyard party tent rentals, you can assure that prying eyes are kept at bay. Try renting a tent when you want to create a barrier between your outdoor event and the outside world.

Keep in mind that renting a tent is often more affordable than investing in one yourself. After all, storage and other issues come into play when you only host an outdoor event three or four times each year. When you're looking for a quality tent rental company, rely on Tents For Rent to transform your outdoor space.

3 Unique Ways to Spice Up Your Promotional Event

Spring is right around the corner and countless consumers will be spending ample time outside. The time is ripe to start planning a promotional event for your company.

Unfortunately, standing out from the crowd isn't easy. If you want to create an innovative promotional event, rely on these unique tips to garner attention from consumers and other businesses alike.

Hold it outside

Holding a promotional event outdoors is the best way to gain the attention of potential consumers. Find a great public space with plenty of people to showcase your brand and promote your business.

However, you can't just set up a table and hope people will talk to you. You have to set up a beautiful, professional display in order to garner the attention of people walking by.

The best way to set up a welcoming outside space is through the use of a rental tent. Tent and party rentals will help create a secluded space that deters distractions from invading the sight line of your potential consumers. Essentially, renting a tent can help you establish a small office in an otherwise crowded space. Your potential clients will be more likely to stick around and chat when they feel sheltered from the elements thanks to a great event tent.

Provide entertainment

Your promotional event will be more successful if you have a main event. After all, guests want something to look forward to and tent and party rentals demand a main attraction.

Whether you choose free food, a dance floor, or a special guest, be sure your consumer has a great time when they interact with your company. Should you choose to set up chairs, be sure to place them five to six feet apart for ample room. Generate interest at your party tent rental through social media advertising and community fliers a few weeks in advance.

Partner with local businesses

Your promotional event can be even more successful if you partner with other local vendors. This means you'll have more money for entertainment, a larger space to work with, and more opportunities to build relationships among consumers and businesses alike. Even though a promotional event is used to bring on more clients and consumers, establishing relationships with other businesses is a vital strategy for establishing your business as an expert in the field. It also opens the door for future community tented events.

When you want your business to thrive, rely on these promotional tips to make a splash. Whether you're planning for a corporate event or a big wedding event, the tent and party rentals offered by Tents For Rent are the perfect options for any occasion. To see our size options and tent rental accessories, visit our website today.

Questions we'll ask at delivery video

Your event is almost here and there are a few questions we’ll be asking about installing your tent. Here they are, so you can think about them ahead of time:

Where do you want us to place the tent? Think about a location that is as level as possible and easy for your guests to access. Will you have any special considerations, such as handicapped guests? The tent can be placed on unlevel ground, but it’s not very comfortable to sit in a chair on the side of a hill. Also, please be sure that the area is clear of any furniture or obstructions before we arrive. It’s also a good idea to have the lawn mowed the day before our arrival.

Can we back our truck into your yard? We usually deliver with pickups and trailers. If we can back our truck up next to the tent site, it makes life a lot easier for us. However, we don’t want to cause any damage. So, we can hand carry everything if you’d rather that we didn’t back onto your lawn. (In that case, we’ll need cold drinks. Just kidding, we’ll be just fine!)

Are there any underground lines? We don’t want to damage lines for outdoor lighting, sprinklers, gas lines, or your pool. So, be sure to find out where they are so that we can avoid any damage to them

Do you want us to install the tent walls? They can be open or closed, but in most cases, it’s best to leave the tent as open as possible. We have a video dedicated to that decision. We can leave some walls onsite in case you need to add them later. If you want to know how to install the walls, we have easy video instructions for that as well.

Where is the power source? If you have ordered lights but not a generator, we’ll need one or more heavy duty circuits to power the lighting

Where do you want us to leave the accessories like chairs, tables, linens, flooring and extra walls?

If you have any questions of your own, feel free to contact us. 717.733.9700 Here’s wishing you an extra special event.

What to expect on delivery day

What should you expect on your tent delivery day?

It starts a few days before your delivery when you receive an email or a call from one of our schedulers notifying you of the time that we will be arriving to deliver your tent. Please confirm promptly so that we can proceed with planning all our deliveries for that day.

Normally, our crew will load their trucks a day or two before your delivery. So, if you have any changes to your order, please let us know as far ahead as possible.

To prepare for our arrival, please have the area where the tent will be installed cleared of any obstructions. If you need to mow the yard, please do that before our arrival as lawn mowers and tent crews do not mingle well! Our crew will do their best to arrive within the scheduled time range. However, weather, traffic and other unforeseen circumstances can change the schedule. Usually, our crew will arrive in a pickup truck and trailer for delivery. The crew leader will meet with you to find out exactly where the tent will be placed. He will work with you to find the best possible location for the tent. Unless you’ve already made other arrangements, he will also collect payment on arrival.

In order to speed up the delivery process, we like to park our trucks as close as possible to the tent installation spot. Our crews work quickly and efficiently. So, your tent should be installed as quickly as one hour. If it’s very large, it may take several hours.

After the tent is installed, we’ll need to know if you want us to install side walls on the tent. In most cases, we recommend leaving the tent as open as possible for fresh air and breezes. If you decide to leave the sides open, we can leave the walls onsite so that you can put them on later if the weather changes.

If you’ve rented additional accessories such as lighting, flooring, or power, we will install those things next. Tables, chairs and linens are the only items that do not include installation and removal in the rental cost. So, unless you’ve specified that you want us to set them up and re-stack them, we’ll stack those items inside the tent. Please have them stacked again when we come to pick up the tent, since we may not have time to go on a scavenger hunt just then. We look forward to serving you.

If you have any questions call us today: 717.733.9700