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Can I Keep a Tent Warm in the Fall?
How to Plan an Outdoor Wedding or Other Event
Tent wedding
So, you're looking forward to Fall with its beautiful colors and cooler temperatures. It's a great time to plan an outdoor event. But, where do you begin? I'd recommend starting here:
Create a guest list. You can expect that approximately 80% of the people you invite will attend.
Choose a location. It can be your backyard, a park, a bed and breakfast, the home of a friend or family member, or another venue.
Research vendors for tents, other rentals, catering, event planning and entertainment.
Expect the best weather, but plan for the worst. If you plan to have any portion of the event outside, have a backup plan to add another tent or move it indoors in case of rain.
Plan the details:
We'd love to hear from you with your success stories, comments, suggestions or questions. Contact us to get a rental quote.
I Only Need a Tent in Case of Rain Video
Call us at 717.733.9700 or request a quote to be prepared for any type of weather.
Many people planning an outdoor event or wedding really love the outdoors. So do we. If you're an outdoors loving person, maybe you prefer to have your event outdoors with no tent at all. Maybe you like the full expanse of blue sky overhead during your wedding ceremony. Maybe you have visions of soft moonlight during your reception. Maybe you want to look up at the green canopy of trees overhead.
We understand this and we have a plan in place for you. Most summer days are lovely, warm and beautiful, but you need to plan for hot days with glaring sun or the stormy days with driving rain. That's where we come in. We allow you to reserve your tent and all the other rental items to go with it. If the weather forecast is beautiful, you can cancel the tent. There are several things you should consider when you're thinking of having a tent as a backup plan:
Rain isn't the only type of inclement weather. Shade from the hot sun can help keep your guests more comfortable too.
Even if you have your wedding ceremony outdoors, it's a great idea to rent a tent for the reception to cover the food, sound system and etc.
If you're planning to light the tent, plan for how you want to light the space if you don't rent a tent. Not all types of lighting work as well outside a tent.
You may want to rearrange your seating layout if you don't rent a tent.
If in doubt, rent a tent. It's much better to rent a tent and not need it than cancel the tent and wish you had it.
So, how does it all work? When you reserve, we require a 25% deposit. This guarantees that your tent will be available in case of inclement weather. However, you may cancel the tent if the weather forecast looks beautiful. You may make this decision up until 9:00 AM of the business day before delivery and save yourself the remaining 75%. If you cancel after 9:00 AM, you save 50% of the tent rental cost. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. This gives you peace of mind knowing that your guests will have shade from the hot sun or cover from the rain. Yet, you have the option to enjoy the beautiful outdoors. So, reserve today to plan an event that will be beautiful no matter what the weather.
What If It Rains on My Event? Video
How to Plan an Outdoor Graduation Party
Keep Your Construction Project on Schedule Even During the Winter
When I think of a tent event, I think a beautiful spring day. The sun is setting and a soft breeze is blowing as a couple exchanges their vows. However, this certainly isn't the case for every tent event. In January 2014, ARCO Design/Build and Stief Concrete were working on a construction project that was running behind schedule because the cold weather was delaying the pouring of the concrete walls. Stief Concrete looked to Tents For Rent to supply tents, heaters, power and lighting to allow the construction project to move forward in spite of the unusually cold weather.
The site presented some unique challenges. Parts of the tents could not be secured with traditional stakes. Instead, they needed to be secured with concrete anchors that could penetrate only 5 inches into the concrete. Yet, they had to be able to hold the tents in place safely and securely. Also, during this time there was a severe propane shortage that increased prices and made propane difficult to find at any price. We kept a crew onsite during days that concrete was being poured in order to open and close the tent walls to give access to the work crews. In addition, tents needed to be moved frequently as the project moved forward. Frequent changes in the weather and schedule required us to be flexible to keep everything moving forward smoothly.
All in all the project is moving forward smoothly and the tents are allowing this project to be completed much more quickly than otherwise possible.
Newly installed fabric hoop building
Green Fabric Hoop Building
We've just completed a semi-permanent steel and fabric structure.
Graduation Party
With school almost over, it's time to begin planning your graduation party if you haven't already. We can help by providing a tent to create a great outdoor space to celebrate your grad. We can also provide the lighting, tables, chairs, linens and more to make your party special.
New Rounded Tent
Shumaker PDT and Lancaster Country Day School have teamed up to create events under our new, rounded 60' x 40' tent.
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Wedding Photos
Thanks to Joe Craig Photography for these beautiful pictures of Lauren's wedding.
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Sailcloth Tents
Recently a new style of tent has been introduced. It has its roots in the nautical industry and it is increasingly popular for all types of events. Inspired by the sea, it is constructed of sail cloth material. With nautical flair, the sculpted peaks and eaves combine with a no-valance design, creating an open air event space like nothing you’ve seen before. The translucence of sail cloth enhances daytime events with natural light, and positively glows when lit for evening gatherings. The tents have rounded ends and have 10’ openings between the sidepoles. They come in a wide range of sizes:
20’x17’, 20’x27’, 20’x37’
32’x 30’, 32’x40’, 32’x50’, 32’x60’
44’x43’, 44’x63’, 44’x83’, 44’x103’, 44’x123’
We are considering adding these tents to our inventory and we’d like to get your feedback about these tents. Would you be interested in them? Do you like the look of them? The cost to rent them would likely be about 25% more than a similarly sized standard pole tent. Contact us to let us know what you think. We look forward to hearing from you.
Christmas Party Tents
Winter is here and so are Christmas parties. Let us give you the space you need. We can cover your deck or patio, enclose your porch, or create an exciting space in your back yard. We'll even supply lights and heating to be sure "It's always fair weather in a tent."
Great Wedding, Happy Couple
Here is a link to a blog posting about a great wedding we were privileged to be a part of.
Planning an Outdoor Wedding
An interesting article with some good tips for planning an outdoor wedding.
Backyard Parties
Back to school season and cooler weather are just around the corner. It's time for backyard barbecues and family reunions. Don't forget to rent a tent for shade and tables, chairs and more for your outdoor event
Camp Weddings
The Wall Street Journal has a very interesting article on increasingly popular camp weddings. They are fairly economical and offer a new type of experience that takes us back to our childhood. They've also posted a photo gallery.
Backyard Picnic Tents
Summer is here. It's the perfect time to plan your backyard picnic. Just don't forget a tent to keep you out of the sun or rain.
Hailstorm Response Tents Video
We've just been hit with one of the worst hailstorms in history to hit this area. We are installing 38,000 square feet of tent oftenting for repairing dented cars. We are also installing, power, lighting and heating to create a temporary repair shop for about one month. Here is a video of the installation of the first tent:
Here are some tips for planning an event that will be beautiful in any type of weather: