The short answer is, "yes." We are a full service company. Our goal is to make your event as easy and stress-free as possible.
How to Plan an Outdoor Event? Video
This article is part of a series of posts with further explanation on each of our frequently asked questions.
So you're planning an event, and you're thinking of holding it outdoors. You just don't know where to start. Here's a place to start.
Choose a date. If you'd like to see the average weather for a given date, look here.
Create a guest list. This will help you estimate the number of guests who will attend. On average about 80% of the people you invite will attend. Will they all be there at one time or will it be a drop-in?
Choose a location. It can be your backyard, a park, a bed and breakfast, the home of a friend or family member, or another venue.
Research vendors for tents, other rentals, catering, event planning and entertainment.
Expect the best weather, but plan for the worst. If you plan to have any portion of the event outside, have a backup plan to add another tent or move indoors in case of rain.
Plan the details:
Enjoy your event.
We'd love to hear from you with your success stories, comments, suggestions or questions. Contact us to get a rental quote.
Why Should I Rent From Tents For Rent? Video
Call us at 717.733.9700 or request a quote to discover the Tents For Rent difference.
This article is the first in a series of posts with further explanation on each of our frequently asked questions.
Why is Tents For Rent the company to choose for your once in a lifetime event, annual picnic or other outdoor event? There are many things that any reputable tent company will provide you with:
Tents that are clean, safe and regularly maintained
Heavy-duty tents that will protect you and give you peace of mind even in a storm
Choice of a wide range of tent sizes
A wide range of rental items in addition to tents
Experienced, trustworthy tent installers
In addition to these things, we offer "something more."
Peace of mind from start to finish
Free CAD drawings to help you visualize your event
The option to install a tent only in the case of inclement weather and cancel it if the weather forecast is favorable
Onsite consultation if necessary
Helpful staff who will make your planning process as smooth and stress-free as possible
Showroom where you can see our tents, tables, chairs and linens
Years of experience with large and small events
Relationships with local caterers, florists, decorators and event venues
Up to three days of rental at no additional cost
There are other rental companies who offer discount prices, but just remember that discount prices create discount quality, discount service, discount satisfaction and discount stress levels.
Featured
Share Your Photos, Get $10
We love to see photos from you. For the last two years, we've held a photo contest and given away a free Kindle Fire tablet for the best photo submitted. This year, everyone wins. If you submit a video and/or 10 photos, you will get a $10 Amazon gift card. Click below for details and to submit your photos:
Visualize Your Event
From Concept to Completion, We Make Your Dreams Come True
Can I Keep a Tent Warm in the Fall?
How to Plan an Outdoor Wedding or Other Event
Tent wedding
So, you're looking forward to Fall with its beautiful colors and cooler temperatures. It's a great time to plan an outdoor event. But, where do you begin? I'd recommend starting here:
Create a guest list. You can expect that approximately 80% of the people you invite will attend.
Choose a location. It can be your backyard, a park, a bed and breakfast, the home of a friend or family member, or another venue.
Research vendors for tents, other rentals, catering, event planning and entertainment.
Expect the best weather, but plan for the worst. If you plan to have any portion of the event outside, have a backup plan to add another tent or move it indoors in case of rain.
Plan the details:
We'd love to hear from you with your success stories, comments, suggestions or questions. Contact us to get a rental quote.
I Only Need a Tent in Case of Rain Video
Call us at 717.733.9700 or request a quote to be prepared for any type of weather.
Many people planning an outdoor event or wedding really love the outdoors. So do we. If you're an outdoors loving person, maybe you prefer to have your event outdoors with no tent at all. Maybe you like the full expanse of blue sky overhead during your wedding ceremony. Maybe you have visions of soft moonlight during your reception. Maybe you want to look up at the green canopy of trees overhead.
We understand this and we have a plan in place for you. Most summer days are lovely, warm and beautiful, but you need to plan for hot days with glaring sun or the stormy days with driving rain. That's where we come in. We allow you to reserve your tent and all the other rental items to go with it. If the weather forecast is beautiful, you can cancel the tent. There are several things you should consider when you're thinking of having a tent as a backup plan:
Rain isn't the only type of inclement weather. Shade from the hot sun can help keep your guests more comfortable too.
Even if you have your wedding ceremony outdoors, it's a great idea to rent a tent for the reception to cover the food, sound system and etc.
If you're planning to light the tent, plan for how you want to light the space if you don't rent a tent. Not all types of lighting work as well outside a tent.
You may want to rearrange your seating layout if you don't rent a tent.
If in doubt, rent a tent. It's much better to rent a tent and not need it than cancel the tent and wish you had it.
So, how does it all work? When you reserve, we require a 25% deposit. This guarantees that your tent will be available in case of inclement weather. However, you may cancel the tent if the weather forecast looks beautiful. You may make this decision up until 9:00 AM of the business day before delivery and save yourself the remaining 75%. If you cancel after 9:00 AM, you save 50% of the tent rental cost. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. This gives you peace of mind knowing that your guests will have shade from the hot sun or cover from the rain. Yet, you have the option to enjoy the beautiful outdoors. So, reserve today to plan an event that will be beautiful no matter what the weather.
What If It Rains on My Event? Video
New Rounded Tent
Shumaker PDT and Lancaster Country Day School have teamed up to create events under our new, rounded 60' x 40' tent.
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Wedding Photos
Thanks to Joe Craig Photography for these beautiful pictures of Lauren's wedding.
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Sailcloth Tents
Recently a new style of tent has been introduced. It has its roots in the nautical industry and it is increasingly popular for all types of events. Inspired by the sea, it is constructed of sail cloth material. With nautical flair, the sculpted peaks and eaves combine with a no-valance design, creating an open air event space like nothing you’ve seen before. The translucence of sail cloth enhances daytime events with natural light, and positively glows when lit for evening gatherings. The tents have rounded ends and have 10’ openings between the sidepoles. They come in a wide range of sizes:
20’x17’, 20’x27’, 20’x37’
32’x 30’, 32’x40’, 32’x50’, 32’x60’
44’x43’, 44’x63’, 44’x83’, 44’x103’, 44’x123’
We are considering adding these tents to our inventory and we’d like to get your feedback about these tents. Would you be interested in them? Do you like the look of them? The cost to rent them would likely be about 25% more than a similarly sized standard pole tent. Contact us to let us know what you think. We look forward to hearing from you.
Great Wedding, Happy Couple
Here is a link to a blog posting about a great wedding we were privileged to be a part of.
Heated Tents
It may be snowing, but that doesn't mean that you outdoor events can't go on. Our heated tents are up to the task.
Planning an Outdoor Wedding
An interesting article with some good tips for planning an outdoor wedding.
Camp Weddings
The Wall Street Journal has a very interesting article on increasingly popular camp weddings. They are fairly economical and offer a new type of experience that takes us back to our childhood. They've also posted a photo gallery.
Tents for Haiti Earthquake Victims
We're shipping two tents to Haiti today via Food for the Poor. Two 20' x 40' tents will be used for training tents.
Tarps for Haiti
We've now shipped over 8,000 tarps to Haiti for use as temporary shelters. We are now working with several organizations to provide large tents that will provide better long term shelters, schools and dining facilities until they can be rebuilt.
Haiti Earthquake
Tents For Rent is working with Christian Aid Ministries to provide 10,000 tarps for temporary shelters in Haiti. We have currently secured about 7,000 tarps with rope that are ready to send to Haiti. Some of the tarps have already been airlifted to Haiti and the rest are being packed into containers for shipping. It seems that a tarp is a poor shelter, but many of these people lived under tarps before the earthquake. Also, tarps can be shipped and distributed very quickly and efficiently with limited transportation resources. We are also working with other organizations to provide small tents for housing as well as larger tents for dining facilities and semi-permanent schools.Please pray for these people in Haiti and donate as you are able.
Here are some tips for planning an event that will be beautiful in any type of weather: