Planning for a seasonal tent

Wyndridge Farm

American Swedish Historical Museum

Awbury Arboretum

If you're planning to rent out your venue for tent weddings, there are a lot of decisions to make. In this blog post, I'll give you my recommendations. I've spent years working with various venues who rent tented spaces for weddings and other events. One of your first decisions is whether you'll have a tent in place for the entire season or allow each client to rent a tent for the space on their own. Many venues start out by letting each client rent the tent that they need for their own event. It's lower risk and reduces your initial investment. Later on, you can purchase or rent a tent for the entire summer season.

Next, you'll want to think about the ground surface. If you only hold a few events per year, a grass surface can work great. If you plan to hold numerous events each summer, it's a good idea to create a patio of flagstone or concrete. When building a patio for a tent, there are a few things to keep in mind:

• Keep the patio slightly smaller than the tent size. This keeps any water runoff from the tent off your pad.

• Crown your pad: make it higher in the center than the edges. This causes any water that does get onto your patio to run out of the tent and not into it.

• It's also a good idea to place a drain around the outside of the pad to take away rain water.

• In some cases, permanent anchors can be placed into the ground to secure the tent.

While we're discussing rain water, it's good to think about any gutters that you may want over doorways where guests will be entering. Also, it's very convenient to choose kedered tent walls that slide open and closed easily. This can help keep guests comfortable and protected from changing weather. It also reduces your workload during the event.

Another item to consider is permitting. In many jurisdictions, a long-term tent install requires a tent permit from your local city, borough or township. In most cases, the tent cannot be in place for more than 180 consecutive days. 

If you decide to purchase a tent for your wedding venue, don't forget to budget for the installation, removal, storage, cleaning and maintenance of your tent. Tents For Rent offers all of these services. When you purchase or rent a tent from us, we will also list you on our wedding sites page giving you additional exposure to people planning outdoor events. Want to know more? Contact us today.

3 Considerations to Make When Deciding Which Table Shape is Right for Your Wedding

One of the biggest challenges that a wedding planner (professional, bride, groom, whoever) faces is seating. Before the bride and groom can sit down and figure out who sits where they have to figure out what type of wedding tables they want. It might sound trivial, but those who've dealt with the pros and cons of table shapes know just how frustrating it can be. So to help your decision, here are some factors to consider when deciding on a shape.

Space
Your first consideration should be the size of your venue. The average number of wedding guests, according to the Knot's 2014 Real Weddings Study, is 136 people. So, if you're nearing the limits of your venue, using rectangular tables might help efficiently utilize the space. However, if size and space aren't an issue, using round tables can work perfectly. That said, you can seat it doesn't make a huge difference either way. Also, if you have enough room, you can always mix and match round and rectangular tables for a fun design.

Tabletop
This is where pre-planning really comes in handy. You could decide you want round tables with six people at a table, and then when you get everything laid out on the tabletop, you figure out you really only have room for five people per table. Which would cause a last-minute headache that nobody wants to deal with. As a general rule, you should allow 2 feet of space per person, including your wedding chairs of choice and any flatware and elbow room. Remember to keep people's comfort in mind when making design decisions and keep centerpieces tasteful and simple.

Socializing
Even if you put all the great aunts and uncles that you've never actually met all at the same table, chances are that they'll still want to talk to one another. Round tables tend to be the best option if you' want to involve the entire table, whereas rectangular tables will often only allow for a few people per section. 

Even though wedding tables might not seem like a big issue, they make up a large part of your wedding ambiance, so it's important to consider your options thoroughly. You'll also want to check what wedding linen rentals are available too, which might determine your shape for you. 

Need wedding tables, a tent, chairs, or anything else for your big day? Give us a call today.

Avoid These 3 Mistakes In Order to Have a Successful Outdoor Party This Summer

If you're thinking about hosting an outdoor event over the next few months, you'd better already be in the planning stage. Outdoor parties, whether big or small, can either be smooth and a lot of fun or awkward and stressful. It's all up to how you organize and execute the various aspects of event planning.

Here are some outdoor party mistakes that you should be aware of and avoid making so you can ensure that yourself and your guests can actually have a good time. 

1. Offering to supply all the food and drink -- It might feel strange to encourage your guests to bring a dish to pass or some drinks, but you'll be much better off asking than attempting to do everything yourself. Even if you have enough burgers, hot dogs, and drinks for the entire party, you'll be spending so much time preparing food for everyone, you won't be able to enjoy yourself or handle other party-related tasks.

3. Not taking advantage of tent rentals -- Tent rentals are great for outdoor parties to not only give your guests a place to relax, but for combating the elements. Rain and even too much sunshine can ruin a party if you aren't careful. Backyard party tents can allow you and your guests to stay out of the rain or out of the scorching heat. Keep in mind, the decision to buy or rent a tent has many variables. For example, if you plan to only use the tent about three or four times a year for a few outdoor parties, you're much better off renting than buying.

5. Not sending out invitations early enough -- There aren't too many people who have Saturdays free over the summer. If you want to ensure that your outdoor party is full of your close friends and family members, you need to pick a date and invite your guests as soon as possible. Once they are locked in, they won't accept invitations to other events and your party will be a success. If you wait too long, though, everyone might be busy and your party will look a lot lighter.
    

If you want to learn more about hosting a great party, or find quality party rentals and tent rentals, give Tents For Rent a call today. Good luck and enjoy the summer!

Details You May Not Have Thought About When Renting Your Tent

When renting a tent, many providers will lend their expertise and service to making sure everything operates as it should for your event. However, there are still a few things that you'll need to do yourself.

Size

You'll need to figure out what size tent you need for your event. If your tent will most likely be used for shade and food (i.e. no seating), then you could probably get just about any sized tent. However, when you factor in seating and other additions, your tent will need to be larger in order to fit everything comfortably. For instance, if you're opting for cathedral type sitting with rows of chairs, you should allow eight square feet per person. You'll then need to factor in DJ tables, food tables, speakers, etc. Many party rental companies can give you a pretty good estimate of what sized tent you'll need for your event based on some of the details you give them. You can search for a tent size calculator online as well. They'll compute a rough estimate of your required tent size based on your input.

Pinning it Down

If your event is being hosted at a venue, then you'll need to be in communication with the venue director/event planner during this process. If your tent is going to be on a hard surface, such as cement, then your tent will most likely have to be weighed down by concrete weights or something similar. You'll need to discuss with your rental company what options they provide. Also, if your tent will be placed on grass then you'll need to ask your venue if you're allowed to stake the grass. If not then you'll have to use a weighted option.

Permits

One of the major things to be wary of is any restrictions that the county or city might place on putting up a tent. Some areas require a permit for tents over a certain square footage, so you'll need to check with local authorities before jumping the gun. In many cases, however, a venue will have all of the necessary permits.

If you're renting a tent and aren't sure if you've nailed every detail, you can ask your rental company for helpful tips and advice. Tent rentals might seem easy, but they can often involve a lot of pre-planning. Use all of the means at your disposable to make sure your event is perfect.

Outdoors or In?

If you’re planning a wedding or other event, you may wonder if you should plan it outdoors. 

Here are the top 5 reasons to choose the outdoors:

1.       You get to experience the great outdoors, fresh air and sunshine or stars.

2.       The outdoors is a great backdrop for a country or rustic theme.

3.       Even if your home is small, you can have a large guest list.

4.       You don’t need to worry about guests damaging your home by leaving punch stains on the couch or mud on the carpet.

5.       Outdoor events feel very relaxed and casual.

Here are the cons of outdoor events:

The weather is unpredictable. It can be hot our cool. (although tent heating, fans and cooling are available). It’s also important to have a plan to host everyone underneath a tent in case of rain.

If you aren't willing to adjust plans to work with the weather, it may be best to plan your event indoors.

While there are pros and cons of planning events outdoors, we're sure you'll be just as happy with your outdoor event as these customers were.

3 Tips For Planning Your Summer Party In Advance

If you're planning on hosting an outdoor event or party this summer, you don't have to wait until it's beautiful and warm out to start getting things together. For some reason, many people believe that they can throw a successful outdoor party after a day or two of planning -- but that's simply not the case. A strong party has to be carefully thought out and organized far in advanced.

Here are some outdoor party planning tips for you to start thinking about before the summer is here and it's a little too late:

• Rent a tent or two early on -- There are two basic styles of tents: pole tents (including tensile tents) and frame tents (including clearspan tents). Though you can't plan around the weather this far in advance, it's still a good idea to rent a tent prior to throwing your party outdoors. If the day of your event is especially hot, party tents for rent are a great option for some shade, as well as providing coverage from potential severe weather conditions.
   
• Schedule a date -- Picking a date and sticking to it is a great tip that not too many people actually take advantage of. Find out who you really want to make it to the party, schedule the date around them, and send out your invitations to everyone else. If a few people can't make that date, so be it. You can't just change the date of the party every time someone says they can't go -- that's a complicated road to go down. Unfortunately, you can't please everyone, so just pick a date and stick to it. Additionally, it's best to mention a few secondary dates just in case something major comes up.
   
• Utilize social media -- Social media is great for planning parties and staying in touch with everyone on your guest list. You can update every aspect of your summer event whenever you want and all your guests will be instantly informed.

If you want to rent a tent or find some quality party rentals for your upcoming outdoor event, check out Tents For Rent right away. 

Tents For Rent Warehouse Tour

When you see our website or call us on the phone you miss everything that goes on behind the scenes to give you a great event. So, today I’ll be taking you on a tour of our facility

Who, What, When, Where, How, and Why: The Wedding Edition

Wedding planning can be extremely difficult even for the most task-oriented people. Planners are a great way to help alleviate some of the harder aspects of creating your perfect wedding but can be costly. Things like wedding flooring rentals and DJ options can get confusing, but for those who are trying to tackle the big day on their own, here are some tips to get you started. 

1. When. Really think about when you want your wedding day to be since you will be celebrating it on that same day for the rest of your life. Some months can also be more expensive if you plan on having a destination wedding or hosting it at a separate facility.

3. Who. Choosing who gets to be at your wedding can be tough, but for the budget weddings, it becomes much harder. The average number of guests at a wedding is 136 people, according to the Knot's 2014 Real Weddings Study. You'll need to narrow down your list if the parameters of space or costs are limited.

5. What. What kind of wedding will you be having? Do you want to have a theme? What are the colors for the wedding? This plays into how personalized you want your wedding to be and the type of ambiance you wish your guests to experience.

7. Where. You'll need to find a place to host all of your guests. If you choose to have a wedding somewhere low budget, consider using a tent rental company. Many will offer tent rentals, wedding flooring rentals, wedding tables, wedding chairs, linens, and more. Most rental companies are experienced at setting up for the best possible use of space and can give you expert tips and advice on the optimum setup for your day.

9. How. If you're wondering how in the world you're going to be able to pull off a DIY wedding, don't worry. The internet is a great tool to use and you can ask friends and family to help you along the way. Don't be afraid to delegate or ask the party rental company for advice.

11. Why. Probably the most important thing during all this is to remember why you're getting married in the first place. At times of chaos and trivial obstacles, let your reason anchor you and keep you moving forward. It's the end product that matters most.

You may have the "why", the "who", the "when", and the "where" down. But for help with the "how" and the "what", call Tents for Rent today!

Venue Spotlight: Andalusia

Andalusia is an amazing historical venue for outdoor tent weddings, corporate events, fundraisers and more. It is immaculately kept and perfect for your event. The experience begins as you drive in the long lane lined by stately trees. A beautiful walled garden is a romantic setting for the perfect wedding ceremony. Cocktails can be help on the lawn next to the historic mansion or in a tent in case of rain. Finish your day under a large tent with lovely views of the Delaware River. Want to know more, contact us today.

How To Run A Successful Outdoor Political Campaign Event

If you are running for public office, chances are high that you will need to host an outdoor event. If you plan on doing so, tent and party rentals are absolutely essential. The tent will keep you and your potential donors and voters protected if the weather turns, and party rentals will help tie the event together in a nicely coordinated knot. 

Why Choose Tent Rentals?
If you are running a political campaign and plan on winning, surely you will need to host more outdoor events in the future, right? This is probably true, but conventional wisdom suggests that if the tent will be used fewer than four times each year, it is better to rent than buy.

What else do you need?
No matter what event you are hosting in an outdoor setting, it is important to coordinate the accessories and decorations. Tent and party rentals accomplish this at the same time. Deciding what to rent depends on the scope and scale of your event. Here are some examples. 

1. Plates, Cups, and Silverware
   If you are hosting a formal event for potential donors, rent more classy supplies. A catering service that has high-quality dishes is a great start, but ensuring they are presented properly on fancy plates should seal the deal. 

3. Podiums
   Since it is politics, the candidate will need to give a speech at some point. Renting a podium will ensure they have a commanding place so talk from. 

5. Auction Items
   If your goal is to raise money, sourcing a select few auction items for bidding could raise a significant about of money for the campaign. If you donate a portion of the proceedings to charity, publicity will also follow. 

7. Political Pins and Stickers
   This is rule one of political campaigns. Give them out for free, and the ensuing advertisement will more than pay for itself. 

9. Party Affiliation Colors
   Decorate with simple, bold colors that indicate your party affiliation. This drives home essential image association for those individuals on the fence. 

While running a successful campaign to hold political office should be about ideas and ideals, it often comes down to excruciating minutiae like the color of your napkins or the typeface on your pins. Outdoor events like the one you are planning require immense attention to detail, so make sure to get your tent and party rentals from one company that can do it all. 

7 Ideas To Run A Successful Outdoor Corporate Fundraiser

If you have an outdoor corporate fundraiser coming up, you are probably pretty busy. On top of the frantic planning and logistics of any normal party, you have to consider the weather. Add to that you have the creative burden of finding ways to raise money for your company. All of this can be overwhelming. Here are some great ideas on how to host a flawless fundraiser. 

1. Tent Rentals
   In case the weather turns on you, have a rental tent ready to prevent your guests from getting wet. Of the two styles of tent, frame and pole, choose one to match the scope of your event. Pole tents are more popular corporate event tents.


2. Art Auction
   One way to tap into the money raising spirit is by having local artists submit their work to your fundraising auction. Split the revenue between your company and the artists. 


3. Silent Auction
   Have consumer items, the pricier the better, and allow people to write in their bid throughout the night. The items can come from your company, or from another company that has provided them for this auction at a discount. 


4. Catering
   Many fundraisers charge a high fee per plate. If you intend on doing this, make sure you get a great catering service with gourmet dishes. 


5. Excellence Awards
   Acknowledge attendees for their service to the community and to your company. People like being recognized for their good deeds, and it will certainly lighten the hearts of your guests. 


6. Charitable Donations
   Make sure you partner with a charitable cause. A corporation asking for money for just itself doesn't look as good as a company raising money for a cause. Donate half of all money raised to a charity of your company's choosing. 

It all starts with a corporate event tent and corporate event rentals for your outdoor fundraiser. From there you can rent almost anything you need, hire catering companies, contact local artists, and get down to the business of planning your fundraising strategy. 

Top 5 Most Important Wedding Linens

After a couple gets engaged, the average time until the wedding is 14 months, according to Knots 2014 Real Weddings Study. This affords the bride and groom time to plan and organize every detail of the wedding. If you are planning to have the ceremony in an outdoor location, you will likely need to rent a variety of supplies. Wedding rentals not only make life easier for the happy couple, but they are high quality and can match up with a theme. One of the most important things to remember to remember when planning is wedding linen rentals. 

Wedding Linen Rentals
To make a coherent theme come together, the couple has a lot to think about. There are flowers, flatware, the tent, bridesmaid dresses, chairs, tables, seating arrangement, and on and on… One of the more overlooked, but no less important weddings rentals are the linens. Let's look at what this entails. 

1. Tablecloths
   Each table must have a precise setting. One of the biggest items, and therefore most noticeable, is the tablecloth. They must all match at every table, as well as matching the color and stylistic themes of your wedding. 

3. Napkins
   Alongside the tablecloth, napkins are another high traffic item that people will notice. This makes them thematically relevant to the rest of the party. 

5. Placemats
   Whether you decide to go with a frilly lace or a bold linen placemat, guests will notice whether or not they match with the rest of the design choices.

7. Table Runners
   Though they might not be necessary all of the time, table runners add a much-desired class and coherence to any formal event. 

9. Tent Accessories
   If you want your rental tent to look less simple, get linens that match your tablecloths and other thematic fabrics, and hang them on the tent posts. This will tie everything together in a very classy way. 

Whenever you choose to get married, make sure you have enough time to plan the wedding. This is important if you desire to have the most coherent theme and most memorable wedding. If you have any questions about our party rentals, please don't hesitate to contact us today. 

Should I get the damage waiver?

For your peace of mind, we offer an optional damage waiver for items rented from Tents For Rent. This allows you to pay a 10% fee that protects you from 90% of the cost to replace accidentally damaged items.

If you decide to add the damage waiver to your order, we recommend applying it to all items except for the tent itself. It's unusual that it is accidentally damaged. Table linens have a required damage waiver that is included in the regular price. Keep in mind that the damage waiver doesn't cover loss or theft. To read all the details about our damage waiver, see section 13 on our terms page or contact us. Happy planning.

The Big List Of Outdoor Corporate Event Supplies

If you are in charge of hosting an outdoor event for your company, there are a lot of decisions you will have to make. First up, you're going to need a tent in case it rains. Next, when deciding whether to buy or rent a tent for a corporate event, you should consider how often your company will make use of it. If they plan on having up to four events each year, it's generally better to rent. Once you have that out of the way, you need to get the following items to make this corporate event a success. 

• WiFi, or a source of electricity of some sort, will provide your coworkers with the needed connection to the internet. 

• Chairs. Are you going to make everyone stand all day?

• Food. Depending on the reason you're having this event, you might just want to bring snacks or finger food. Or... 

• BBQ. This could be an excellent bonding experience for you and your coworkers. 

• If this is a leisurely corporate event, bring a game. Bocce balls and frisbees are always fun.

• If it's more serious, rent a big table for everyone to sit around is the next most important thing to corporate event tents. 

• Pens and pencils are a must.

• If you have coworkers located in another country or state further away, an audio-visual connection is important.

• Team building exercises. If you can orchestrate an outdoor scavenger hunt, you might just be the office hero. 

• Parking. Not that you can bring parking, but if you're having this outdoor event somewhere other than the office, make sure there will be ample parking available. 

• Look into other events scheduled at the location you choose. If something is happening during your corporate event, it might be too loud and distracting.

Be conscious of where you're having your event, and what the event is for. If you are having a board meeting, don't bring a grill and a frisbee. Once you know what your event is for, you can start planning. There are many more small items that you'll need, but the main supplies and preparations are simple once you rent a tent for a corporate event. 

How to protect yourself from mosquitoes during outdoor events

If you frequently host or attend outdoor events and parties during the warmer months, then you need to know how to protect yourself and your guests from mosquitoes and other unwelcome guests that might be in attendance, and avoid the whole lot of you getting eaten alive by the bloodsucking hordes. Read on to find out how. And click here for more information and tips on how to avoid mosquitoes.

Mosquito repellent

This is probably the first thing that comes to mind when you think of repelling mosquitoes. Most commercially bought mosquito repellents contain as their active ingredient a chemical called DEET, which affects the receptors on your skin that mosquitoes are attracted to so that the bugs find it more difficult to find you. Whilst effective at an individual level, it's not very practical for large outdoor gatherings – especially where food is involved. After all, mosquito repellent must be applied to all area of exposed skin to work properly – and your hands are one such area. Ingesting DEET via contaminated food can cause pain and discomfort – if the dose is sufficiently large, there can be serious health complications. There's simply too much risk involved in using DEET based repellents at events where food and large numbers of people are present. DEET also has quite a strong smell, which guests may find off-putting.

Mosquito Candle

This is one mosquito control method that can be successful at large events. Mosquito candles contain chemicals like citronella that have a proven track record at repelling the airborne pests. When you light the candle, chemicals spread into the air and help keep nearby mosquitoes at bay. They have quite a narrow range, though, and there's only so many mosquito candles you can use at an event held in in open, outdoor areas. They are probably not the most effective mosquito prevention tool out there for this type of situation.

Mosquito Traps

Mosquito traps work not be repelling mosquitoes but by attracting them to a certain location where they are then killed. Some of them make use of light and heat both of which are known to draw mosquitoes; others convert propane fuel into carbon dioxide, which animals exhale with every breath, and is one of the things that helps mosquitoes find us. The beauty of these latter devices is that the carbon dioxide they emit has just the temperature and moisture content that it can fool the mosquito into thinking it is coming from another animal – or for the mosquito, a potential food source. Once the mosquitoes are lured to the source of the trap, they are sucked inside using a vacuum mechanism situated near one of the exhaust vents of the trap. The mosquitoes are unable to break out of the trap and die of dehydration within a day. Mosquito traps are a much better option for outdoor events than candles, repellent or even netting, as they provide much greater coverage than those alternatives. One powerful trap can provide defense against mosquitoes over an area spanning up to one acre.

And here you have it, the best ways to protect yourself and others from mosquitoes while attending outdoors events. Hope these tips will help you keep the mosquitoes away so you can enjoy your next outdoor event to the fullest!

Karen Thompson insectcop.net

7 Factors To Consider When Choosing A Corporate Event Tent Size

Renting a tent for a corporate event takes a lot off your mind. You will be able to proceed with your plans without worrying about any potential bad weather. To pick the right tent for you, there are many factors to consider. Here are a few things to keep in mind when deciding on the right size for a rental tent.

1. Speakers
   Choosing between corporate event tents will depend heavily on what type of event you are planning. If you are having speakers present at this event, you will need eight square feet of space per person attending.

3. Cocktails
   If you are planning a more relaxed corporate gathering, loosen up the group with cocktails. You'll need roughly five or six square feet per person. 

5. Guests
   Depending on the amount of guests, you might consider having more than one tent. This can help with organizing different spaces for work-related and leisure activities. 

7. Dinner
   If you plan on serving a sit-down meal for your colleagues, tables are an important amenity to look at alongside tent rentals. You might also save time and money by renting linen tablecloths. Make sure your tent is large enough for dinner.

9. Seating
   How the seating is arranged and the type of chairs you rent will affect the area you need under the tent. 

11. Networking
    If you are planning a corporate event to engage with the community, then consider placing booths strategically around the event area. These booths can serve as an excellent way to inform your community about your brand, and perhaps even make a few business connections along the way. 

Whatever your outdoor corporate event is for, it is important to know which tent (or tents) you need, how much room each guest will require, and what type of catering service you plan on providing. Only when you know all of these factors will you be able to make an informed decision about your tent rentals.

5 Things You Need For A Successful Outdoor Business Meeting

When you plan your next business meeting, why not make it spectacular? One way to do this is with corporate event tents. Outdoor meetings can bring renewed energy to an old discussion and make for a great office getaway. When you are choosing a tent for a business meeting, you will first need to decide between frame tents or pole tents. Then you will need to set up a location for this fun and refreshing meeting of the minds. Outdoor event rentals are an incredible way of spicing up any gathering and will do wonders for what could be a drab and dull day at the office. So, what else will you need for this outdoor business meeting?

1. Chairs
   As you get down to business, you are going to want a place to sit. Even though you are outside in the fresh air, there is still work to be done. 

3. Table
   If you have chairs, you will need a table. This will give everyone space to bring important documents and computers. For wifi access, use a company phone to create a hotspot. Technology makes outdoor meetings a breeze.

5. Podium
   If you're holding this outdoor meeting for a quarterly review, leaders in the company might want to make a presentation. Having a podium will make this go smoothly and add to the balance between professionalism and fun that you are looking for. 

7. Grill and Food
   Alright, once all the business has been discussed, it's time to enjoy each others company. There is no better way to do this than by sharing a meal together. Ask everyone to bring a dish to pass for a culture building experience.

9. Music
   While you're cooking and eating, throw on some background tunes to ease the all too often rigid work socialization. The speakers that you play music from can double as a way to talk to employees who couldn't make it to the event.

When you rent a tent for a business meeting you are privy to unique team building activities. Getting the job done while learning about your coworkers can help you develop a better understanding of how to work together and forge lasting friendships. If you need a tent for a business meeting, and all of the supplies to have the perfect outdoor event, call today.

The Definitive Tent Renting Guide For Your Outdoor Charity Gala

If you have an outdoor charity gala to plan for, you will need to be prepared for everything. One thing you can't control is the weather, and that's why you should find the best tents for rent for outdoor events. Finding the 'best' tent can be tricky because each event will have a different amount of guests. Here are some guidelines for tent renting.

Choosing The Right Tent
The first thing you need to do before you even look at your tent options is settle on a rough guest count. This will give you an idea of how much tent coverage you will need. As a decent rule of thumb you will need 15 square feet per guest for seating at tables, six square feet per person for standing and cocktail making areas, eight square feet for events where guests sit in chairs without a table, three extra square feet for dancing room, and 25 square feet per guest at the head table. 

An easy way to calculate the total space needed to be covered by a rental tent is by multiplying the number of expected guests by seating and standing layout you plan on using. Remember to always overestimate the amount of space you'll use. That way your guests won't be caught in the rain if the weather gets wet.

For charity galas, you will also want to dress it up a bit. That means you will need matching chairs and linens, and decorations that go along with the elegant theme of your event. Since fundraisers for charity tend to attract a more traditional crowd, you will want to keep the design fairly neutral. 

When looking for tents for rent for outdoor events, you don't want to choose something too colorful or brash. A vinyl roof white tent is both utilitarian and unobtrusive. When decorated appropriately, it will blend in with the relaxed and highly polished atmosphere you aim to accomplish. 

Preparing for the possibility of bad weather on the day of your gala is essential. That's why professional party planners would recommend event tents among necessary party rentals. Keeping your guests dry will keep them in a charitable mood, and benefit everybody involved. 

If you are looking for a tent and already know how many guests you have, we can help guide you in selecting the proper shelter for your gala. Call today and let's make this a gala to remember. 

5 Tips For Having A Memorable Office Party

If you’re hosting an outdoor event for your office, you probably need to look for corporate event tents. That's especially true during the fall and winter season, also known as awkward office Christmas party season. You will be faced with a tough decision when deciding between tent renting or buying, but if you think it’s likely you will use it less than three or four times per year, renting is likely the better choice. That said, here are some ideas for turning that corporate shindig from a bore to a score!

How To Host A Memorable Office Party
Want to ensure your company holiday party is memorable for the right reasons?

1. Food: If you’re going to have drinks, food is a must. Besides, it’s a great excuse to have that BBQ pulled pork and homestyle potato salad you’ve been craving. Don’t forget the delectable double dark chocolate chunk brownies.
2. Lighting: The right type of lighting is important and can set the mood for the whole event.
3. Scavenger Hunt: This fun adventure is not only an exciting icebreaking activity, it doubles as an awesome team building exercise. Have a set of company related objects to find outside, and work together in teams to creatively track them down.

No matter what purpose you have for your corporate event rentals, having your event outdoors is a great way to get out of the office and into a fun and enjoyable group atmosphere. To be prepared for the possibility of bad weather, make sure to rent a tent. Stay warm and dry and have fun bonding with your coworkers.

3 Essential Event Tent Choosing Tips

When looking for the best tent rentals Philadelphia has to offer, it's helpful to know exactly what you need for your big event. Here are three questions you should be asking yourself.

2. How Big of a Tent do I Need? The size of the tent that you use will depend on a few different things. First, you will want to consider how many people will be attending. Second, you need to know whether people will be eating under this tent. If they are, the next step is to decide which type of tables you plan on using. If you choose round tables, you will need 12 square feet per person. If you choose rectangular tables, you will only need 10 square feet per person. So, for example, if you invited 10 people and choose a round table, you will need 120 square feet of tent space, while for the square table 100 square feet will suffice.

4. What Type of Event am I Having? In the event your backyard party tent is going to be used for a wedding reception or graduation party, you might want to rent a tent that’s a bit larger. If you would like to have a dance floor or even a place for someone to give a speech, you will need much more space. Figure out how large you would like this space to be, and factor that into your total square feet calculation. 

6. Where is the Event? The place you are planning to pitch the tent for your relaxing event will ultimately determine which type of tent you will use. There are two main types. Pole tents require staking into the ground, so you need a soft surface like grass to drive stakes into. Many people prefer the aesthetic of pole tents, but that much is subjective. Frame tents, on the other hand, are able to be built on any surface and have the added benefit of not requiring any poles in the middle that might disrupt your ability to utilize all of the space underneath. 

When browsing for the best tent rentals Philadelphia can provide, it is important for you to know exactly what you are looking for. When you ask yourself the above questions, you will be on the right path to make this party rental a piece of cake.