What Size Tent Do I Need?
"I have no idea what size tent I need." The easiest way to find the tent size you need is to contact us. If you’d rather calculate it on your own you can use this information:
Stand Up Cocktail: 6 square feet per person
Sit Down Dinner: 15 square feet per person
Chairs only: 8 square feet per person
Dance Area: 2 square feet per person
DJ: 100 square feet
We can also help you by creating a CAD drawing to help you visualize how everything will fit into your tent.
How much does a wedding tent cost?
How much does it cost to hold an outdoor wedding? On average, weddings we serve cost between $900 and $9,000 total. This includes delivery, installation, all the accessories, removal and tax.
How much does it cost to hold an outdoor wedding? On average, weddings we serve cost between $900 and $9,000 total. The cost is often between and $20 and $60 per person. This includes delivery, installation, removal, tables, chairs linens and tax. For exact pricing, please request a quote
Many other factors can influence this price
What style of tent you choose
The wedding location
Additional rentals such as tables, chairs, linens, flooring and lighting
If you’re looking for ways to save money, check out this article: 7 ways to plan an outdoor event on a budget. We look forward to planning your wedding.
How much does it cost to rent a tent?
How much does it cost to rent a tent? There are many factors that influence the cost, but here are a few simple calculations that will help you budget:
$0.50 to $1.00 per square foot
$7.00 to $15.00 per person at an event with seating at tables and chairs
How much does it cost to rent a tent? Here are a few simple calculations that will help you budget. The cost for the tent itself is around
$0.50 to $1.00 per square foot
$7.00 to $15.00 per person at an event
For exact pricing, please request a quote
Many other factors can influence this price
If you’re looking for ideas to plan an outdoor event on a budget, check out this article: 7 ways to plan an outdoor event on a budget. Happy planning!
How To Create The Best Layout For Your Outdoor Tented Event
When hosting an outdoor event, one of the key challenges is determining the layout of the event itself. Layouts of tented events must be specific to the event itself. For instance, if a speech is being hosted during the event, then it's recommended for the chairs to be set up in rows with 5 to 6 square feet between each chair.
When hosting an outdoor event, one of the key challenges is determining the layout of the event itself. Layouts of tented events must be specific to the event itself. For instance, if a speech is being hosted during the event, then it's recommended for the chairs to be set up in rows with 8 square feet per chair.
Just as you would organize the layout of an indoor event, the layout must be planned when you rent a tent for your outdoor event. The layout should be easy to follow and all your guests should be able to fit within the rented tent comfortably. To ensure the layout for your outdoor event will work in your favor, consider the following tips.
Decide where the focus should be
The focus of your event will dictate the layout. While some events may not have a focal point, the grand majority will. Therefore, it's essential that you determine the focal point of your own event when you rent a tent. For instance, a corporate event may want the focus to be on the business's logo or perhaps a stage where the business leaders will be speaking.
Once the focal point of the event had been determined, you can begin to develop the layout around that focal point. You'll want to be sure that focal point is within range of sight no matter the position of the seating.
Ensure you have the right size tent
When you rent a tent, it's essential that you know how many guests will be attending. It's never safe to assume the average size of a tent rental will be fine. Should the tent rentals be too large, it can make your event look like a failure as if you were expecting more people to attend. On the other hand, should the tent rentals be too small, your event can be overcrowded and ruin the moods of your guests.
Before you rent a tent for your outdoor event, consider the exact number of those who will be attending. Make a sketch of the layout you intend to create in the space. Then speak to a representative of the company you intend to rent the tent from. This will give you a professional opinion and an accurate estimate of the tent rental's necessary size.
Create a layout based on sections
If your event has various sections such as a dining area, entertainment area, or a place for food preparation, consider separating these sections into stations when sketching your layout. This will keep your event from appearing chaotic and will help establish a flow from one section of the tent to the other.
Creating a layout that works for your event is essential for a successful celebration. Keep these tips in mind the next time you're renting a tent for a corporate, wedding, or sports event in the future.
Staking or weighting a tent on asphalt?
When you're installing a tent on asphalt, you have two options:
- Drive stakes into the asphalt.
- Secure the tent with concrete weights.
When you're installing a tent on asphalt, you have two options:
- Drive stakes into the asphalt.
- Secure the tent with concrete weights.
Let's explore each option. Driving stakes into the asphalt is what most of our customers choose. It's economical, secure, fast and easy. We only need to drill holes about one inch in diameter. After we're finished, we fill the holes with crushed stone and patch the surface with actual asphalt. When we are finished, the holes are barely noticeable.
Installing the tent with weights is a better option if there so many underground utilities that there is no place to safely drive stakes. Weighting the tent can also be necessary if drilling holes through the asphalt is not allowed. Safely weighting a tent is usually about three times the cost of a normal staked pole tent. There are several reasons for this:
- Weighted tents must be frame tents which are more expensive and more labor intensive to install than standard pole tents.
- In order to safely secure a tent with weights, there must be thousands of pounds of weight delivered, handled and pick up from the job site.
Which suits your needs best? Contact us today to find out.
How to Decide if an Outdoor Wedding is for You
As you're planning your wedding, you may wonder if you should plan an outdoor wedding or keep it indoors.
Reasons you should plan your wedding outdoors:
- You love the outdoors, fresh air, sunshine or stars
- You're planning a country or rustic wedding theme
- You have an outdoor space that is significant to you
- You want your wedding to be relaxed or casual
Reasons to opt for in indoor venue:
- You have a low tolerance for cool or warm weather (although tent heating and cooling are available)
- You aren't willing to adjust plans to work with weather changes
While there are pros and cons of planning an outdoor wedding, we're sure you'll be just as happy with your event as these customers were.
What is the difference between a frame tent and a pole tent?
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Many people wonder what the difference is between a frame tent and a pole tent. This article will be a bit more technical than most. So, I'll do my best to make it easy to understand.
Pole tents, also known as tension structures are an evolution of the earliest type of tents. The forerunners to modern pole tents were the big top circus tents of the past. They have one or more high peaks in the center. Their structure comes from the fabric itself. They can be installed quickly with no need for beams to support them. Many of today's pole tents are engineered to withstand up to 70 mph sustained winds and 90 mph gusts. Pole tents are the most economical type of tent that we offer. They are great for weddings, backyard parties and other events of all kinds. They have tall, graceful peaks and airy spacious interiors. Many people prefer this style over the more traditional square frame tent appearance. They can be installed on nearly any surface where stakes can be driven into the ground.
While pole tents fill the needs of most of our customers, there are some situations where only a frame tent will fit the bill. Frame tents, also known as clearspan structures or clearspan tents offer some unique advantages. Sometimes, tents must be secured with weights instead of driving stakes into the ground. In locations where a driveway cannot be penetrated or where underground utilities make it unsafe to drive stakes, a frame tent with weights is the perfect solution. Frame tents are much more flexible in the ways that they can secured. They can be installed on a deck, patio or even the rooftop of a building. Frame tents have other advantages as well. They have no interior poles. This is great for construction projects where machinery must work inside the tent or events where poles would obstruct the flow of people. Frame tents also work well as weather protection for a stage at a graduation ceremony or other outdoor event with a large audience. Lighting and speakers can be hung from the aluminum beams of the tent. The front of the stage can be completely unobstructed by tent poles. Frame tents can also be easily raised to a taller height to cover a stage or to allow machinery to enter the tent. Some people prefer the more modern, "Euro" appearance of a frame tent.
Still not sure which type of tent you'll need? Contact us and let our representatives find the best solution for your event. Whichever type of tent you choose, rest assured that Tents For Rent will provide you with a quality tent and excellent service to make your event successful.
What size tent do I need?
The main factor in choosing a tent size is the number of guests
This article is part of a series of posts with further explanation on each of our frequently asked questions.
The easiest way to determine the proper tent size is to call us at 717.733.9700 or get a quote. However, if you'd like to plan a tent size on your own, here are the guidelines we use. The most important piece of information is the number of guests. Once you've estimated your guest count, you can move on to calculating the number of square feet that you will need in your tent. Take your number of guests times:
- 15 square feet for seating at tables
- 6 square feet for standing area or cocktail area
- 8 square feet for a wedding ceremony or guests seated at only chairs
- An additional 2 - 3 square feet for a dance area
- 25 square feet for people seated at a head table
Add those numbers together. If you need space for a DJ, coffee bar, gift table or another similar table, add 100 square feet for each. Now that you have a total number of square feet required, you can choose a tent size. Always round up in size and not down. Below is a list of our most popular tent sizes and how many square feet each tent has.
(tent size) - (square footage) - (number of guests seated at tables)
- 10x10 - 100 - 8 gests
- 15 x 15 - 225 - 16 guests
- 20x20 - 400 - 24 guests
- 20x30 - 600 - 40 guests
- 20x40 - 800 - 56 guests
- 30x30 - 900 - 64 guests
- 30x40 - 1200 - 80 guests
- 30x50 - 1500 - 100 guests
- 30x60 - 1800 - 120 guests
- 40x40 - 1600 - 104 guests
- 40x60 - 2400 - 160 guests
- 40x80 - 3200 - 216 guests
- 40x100 - 4000 - 264 guests
- 60x60 - 3600 - 240 guests
- 60x70 - 4200 - 280 guests
- 60x90 - 5400 - 360 guests
- 60x100 - 6000 - 400 guests
- 60x130 - 7800 - 520 guests
- 80x100 - 8000 - 536 guests
- 80x130 - 10400 - 696 guests
- 80x160 - 12800 - 856 guests
- 80x190 - 15200 - 1016 guests
- 100x90 - 9000 - 600 guests
- 100x100 - 10000 - 664 guests
- 100x140 - 14000 - 936 guests
- 100x180 - 18000 - 1200 guests
- 100x220 - 22000 - 1464 guests
If you have any questions during planning, don't hesitate to call us at 717.733.9700 or email us at tents@tentsforrent.net .
Why Google is Proposing a Huge "Tent" for It's New Headquarters
Of course, we, here at Tents For Rent have been touting the flexibility of tents for years. Now Google is doing the same. They are planning to achieve numerous benefits with their new fabric structure:
Openness to the surrounding community
Green indoors and out
Flexibility for changes in future needs.
Whether your tent is for a wedding or an office space it offers you:
A blank canvas to design or decorate as you like
The ability to easily move or change it as necessary
An "outdoor" feel
Low environmental impact
Reasonable cost
Contact us today and let us help you find the tent for your needs.
Visualize Your Event
Are you planning an outdoor wedding or other event but just can't visualize it?
This article is part of a series of posts with further explanation on each of our frequently asked questions.
Are you planning an outdoor wedding or other event but just can't visualize it? Let us help you with a CAD layout. To see more drawings go to our layouts page
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
Outdoor event CAD drawing layout
I Only Need a Tent in Case of Rain Video
Call us at 717.733.9700 or request a quote to be prepared for any type of weather.
Many people planning an outdoor event or wedding really love the outdoors. So do we. If you're an outdoors loving person, maybe you prefer to have your event outdoors with no tent at all. Maybe you like the full expanse of blue sky overhead during your wedding ceremony. Maybe you have visions of soft moonlight during your reception. Maybe you want to look up at the green canopy of trees overhead.
We understand this and we have a plan in place for you. Most summer days are lovely, warm and beautiful, but you need to plan for hot days with glaring sun or the stormy days with driving rain. That's where we come in. We allow you to reserve your tent and all the other rental items to go with it. If the weather forecast is beautiful, you can cancel the tent. There are several things you should consider when you're thinking of having a tent as a backup plan:
Rain isn't the only type of inclement weather. Shade from the hot sun can help keep your guests more comfortable too.
Even if you have your wedding ceremony outdoors, it's a great idea to rent a tent for the reception to cover the food, sound system and etc.
If you're planning to light the tent, plan for how you want to light the space if you don't rent a tent. Not all types of lighting work as well outside a tent.
You may want to rearrange your seating layout if you don't rent a tent.
If in doubt, rent a tent. It's much better to rent a tent and not need it than cancel the tent and wish you had it.
So, how does it all work? When you reserve, we require a 25% deposit. This guarantees that your tent will be available in case of inclement weather. However, you may cancel the tent if the weather forecast looks beautiful. You may make this decision up until 9:00 AM of the business day before delivery and save yourself the remaining 75%. If you cancel after 9:00 AM, you save 50% of the tent rental cost. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. This gives you peace of mind knowing that your guests will have shade from the hot sun or cover from the rain. Yet, you have the option to enjoy the beautiful outdoors. So, reserve today to plan an event that will be beautiful no matter what the weather.
Here are some tips for planning an event that will be beautiful in any type of weather: