Here's How Party Tents for Rent Can Transform Your Next Outdoor Event into Something Special
Planning for a party can be extremely stressful, and the process can become even more overwhelming when you're planning an outdoor event. Between the potential rain, wind, glaring sunshine, and other unknown factors, you need to be prepared for whatever may try to crash your party.
Planning for a party can be extremely stressful, and the process can become even more overwhelming when you're planning an outdoor event. Between the potential rain, wind, glaring sunshine, and other unknown factors, you need to be prepared for whatever may try to crash your party.
With party tents for rent, you can rest assured in knowing that your guests are protected from the outdoor elements. Tent rentals are absolutely ideal for a wide range of outdoor events, from backyard parties to large-scale weddings and everything in between. In addition to protecting your guests from the elements, tented events are much more fun and sociable because everyone can enjoy themselves under one "roof."
Party tents for rents are a must-have for all outdoor events, and you might as well move your party indoors if you aren't planning on renting a rent. Here are just three of the many ways that party tents for rent can make your next outdoor event special:
Backyard party tent
The decision to buy or rent a tent has many variables. For example, if the tent will only be used for three or four times each year, it's always best to rent the tent. If you just have a few summer gatherings with friends and family in your backyard, you're strongly urged to rent a tent instead of wasting money on purchasing one. This is why party tents for rent are perfect for those few warm summer nights in the backyard with your loved ones.Corporate event rentals
If you're planning a corporate event, you will absolutely want to rent a tent. While every corporate event is different, they all typically gather everyone in one area at some point. If the sun is too bright for people to concentrate, you may lose their attention during a speech fairly quickly. Tents will allow all of your employees and coworkers to bond in one convenient location, in addition to providing shade and other important benefits.Wedding tents
Last but certainly not least, an outdoor wedding is simply not complete without wedding tent rentals. On a wedding day, everyone is dressed in the nicest clothing they have. In the unfortunate event of rain, you cannot afford to leave your guests at the mercy of Mother Nature. There are two basic styles of wedding tents: frame tents (including clearspan tents) and pole tents (including tensile tents), which a tent rental company can help you choose. Additionally, wedding tents require a bit more planning than other events. For example, if cathedral type seating is being used, allow six square ft. of room per person in the tent.
Regardless of what type of event you're planning for, party tents for rent are an essential component of every outdoor function. Find a trusted tent rental company in your area and make your next event one to remember.
2016 Tents For Rent Open House
You are invited
Are you planning outdoor event or wedding? You are welcome to visit our showroom anytime. However, if you visit on March 26, you may take a tour of our showroom, warehouse and tent washing facility. There will also be numerous event related vendors. Bring your friends and enjoy free refreshments. We look forward to seeing you.
Date: Saturday, March 26, 2016 9:00 AM - 3:00 PM
Address: 110 Wood Corner Road, Lititz, PA 17543
Ideas For Decorating the Tent At Your Special Event
Your tented event-- whether it be a 16th birthday party or wedding -- need not be typical or boring in any way. You may think about the huge tent as just a precaution in case of inclement weather, but in fact, it is a blank canvas ripe for your personal stamp of creativity.
Your tented event -- whether it be a 16th birthday party or wedding -- need not be typical or boring in any way. You may think about the huge tent as just a precaution in case of inclimate weather, but in fact, it is a blank canvas ripe for your personal stamp of creativity.
Lights
Nothing is more magical than hundreds of twinkling lights... it gives off the impression of thousands of fireflies celebrating your joy or hundreds of candles flickering in celebration. It can make you feel like you're dancing among the stars. Wrap the tent poles, centerpieces, and inside support beams with traditional white string lights for a classier look, or invest in lights of all colors, shapes, and sizes for a burst of color and a festival theme for what will certainly be a party to be remember. Not to mention, the lights make for great photo opps, guaranteeing the beautiful preservation of memories from your tented event. Check out wedding lighting rentals for getting the magical experience you want for a deal.
Flowers
For the lavish garden party you've always wanted, consider thoroughly coating the inside of your tent with flowers. Wrap the tent poles with garlands, suspend hanging baskets full of blossoms, and link daisy chains overhead. Wedding tents never smelled so good -- and according to Knot's 2014 Real Weddings Study, June was the most popular month to get hitched. Flowers provide a seasonable and picturesque option for wedding decorating, and so much fun for everyone -- remember to make flower crowns and corsages for the entire wedding party.
Theme It Up
Think about other uses for tents, and use that to your advantage. From a subtle circus theme to a Bedouin inspired color palette, you can take advantage of the form already available to you. Choose between pole tents for a traditional look, or frame tents, which offer more diversity in terms of themes. Think underwater, tropical escape, or casino night, and make sure you utilize the center tent supports to hang a disco ball or a faux chandelier. Remember to get wedding chairs and investigate wedding carpet rentals, in addition to wedding linen rentals.
Considering how many options there are when it comes to decorating a tent, it could be more worthwhile to invest than to buy instead of rent -- if you plan on using it more than four times a year, buying in the way to go. The good news for rented tents is that you don't have to worry about storing or maintaining them, since the rental company takes them right back. Regardless of your choice, your next tented event will truly be spectacular.
3 Non-Traditional Approaches to Weddings You'll See in 2016
Would you sing your vows? As people continue to look for ways to make their wedding stand out, many are opting for less traditional approaches. YouTube can show you everything from a man serenading his wife with his wedding vows, to brides dancing down the aisle instead of walking.
Would you sing your vows? As people continue to look for ways to make their wedding stand out, many are opting for less traditional approaches. YouTube can show you everything from a man serenading his wife with his wedding vows, to brides dancing down the aisle instead of walking.
So what sort of intriguing new trends can we expect for 2016? Here are some non-traditional twists you may see more and more brides and grooms opting for.
1. Grandma Flower Girls
As the Huffington Post points out in their own coverage of new trends, “it’s hard to get cuter than a grandma tossing petals.” While this may be adorable, it also speaks to a shift in attitudes toward who should be included in the wedding. For someone that has no nieces or nephews yet, honoring a beloved grandmother with a place in the wedding might feel like a better fit than drafting a friend’s kid, who they barely know.
2. The Advent of 3D Printing
As 3D printing becomes more and more accessible, you’re going to be seeing it at weddings a lot more. 3D printing can add geometric pop to centerpieces and bouquets; it can also be used to further personalize parts of the wedding. Why have a generic cake topper when you can have one that looks exactly like you as a couple -- or exactly like your pet dogs?
3. Less Traditional Locations: Tented Events
If you’ve talked to anyone planning a wedding, you know it’s a common theme -- weddings are expensive, and the venues are often the biggest expense of all. Renting a tent for an outdoor wedding can be a great way to save money on the ceremony without impacting quality (and there are four main types of tents to choose from: Pole-supported tents, tensile tents, pipe frame-supported tents, and clearspan tent and party rentals). In fact, wedding tents often allow for more customization than a traditional wedding hall might allow. It makes sense to rent a tent if you're only going to use it a few times out of the year. When you’re not dealing with an official venue, you’re not dealing with their specific (and often expensive!) catering, decorating, or bar rules, either. Opt for heavy duty tent and party rentals so that they don't topple over in windy weather.
Whether it’s grandmas with petals, 3D printed boutonnieres, or tent and party rentals, it’s not hard to make your wedding stand out for less in 2016.
Custom Tents, Our Specialty
Do you need protection from sun, rain, wind, snow or cold? Do you think it's impossible to cover your space with a tent? Think again. Here at Tents For Rent, we are experts at finding solutions that fit your needs. We have access to a large range of tent sizes and styles. If none of those fill your needs, we can always design a tent especially for your needs just like we did for Mohegan Sun at Pocono Downs and other customers as well. We have years of experience in finding the perfect solution for your tenting needs. Our goals is to create a solution that will be safe and secure while serving you well. So, whether you need a tent for your wedding, construction project, or some other type of temporary coverage, contact us today to learn how our custom solution can work for you.
Project Spotlight: Custom Pavilion
At Tents For Rent, we delight in working with you to solve even the most difficult challenges. For Mohegan Sun at Pocono Downs, we did just that. They had a rooftop patio with a beautiful view. The only problem was that the sun and the rain made it unusable for much of the summer. Before we could install a tent on the patio, there were several challenges that we needed to overcome:
- The patio was a rooftop and thus needed to remain waterproof.
- The patio was right in front of the announcer's stand. So, it needed to be very low profile.
- The roof was not strong enough to support the weights required to secure the tent.
- The patio had two levels.
Each of these challenges alone would have been difficult to solve. After surveying the location and extensive discussion on what would be the best solution, we worked with Anchor Industries to design a custom tent that all sloped in one direction. This created a solution that gave Mohegan sun the needed space until their new facility was completed. The tent was complete with lighting, heating and all the necessary amenities for a great outdoor event...rain or shine. Do you have a difficult tenting challenge? Contact us today. We'd love to help.
Protect Your Guests and Enjoy the Scenery
Many people want to let their guests enjoy the scenery while protecting them from possible inclement weather.
Are you planning your outdoor event at a beautiful venue? Are you wondering how let your guests enjoy the beauty while still being protected from the elements? Many people want to let their guests enjoy the scenery while protecting them from possible inclement weather.
We offer two options to solve this problem:
Fair weather tent cancellation plan
Clear tents
Our fair weather tent plan is explained in detail on this page. Our clear tents come in many different configurations. A tent can be completely clear or partially clear. The walls can be clear or have cathedral windows. You can hide a food preparation area with white walls and have clear walls on the rest of the tent.
If you are planning a daytime event, we recommend a white top tent or air conditioning since the sun can make the a clear top tent quite warm. Contact us today to protect your guests and while preserving the view.
Introducing the Sheer Top Sailcloth Tent
So, you've decided to hold your event outdoors, and you love natural sunlight and breeze. If this is you, then the Aurora sailcloth tent is for you. Its minimalist design, clean lines and translucent fabric are the perfect compliment to your outdoor wedding or other event.
- In the daytime, it allows sunlight to softly diffuse through the tent.
- At night, it glows beautifully from the lights inside.
- Its clean, elegant lines complement any event.
Contact us today to find out more about this amazing sheer top tent.
The newly designed Aurora sailcloth tent from Tents For Rent takes the popular sailcloth style tent to the next level in several key ways:
- It is engineered to withstand up to 65 mph winds. So, it's more than just a "fair weather tent".
- Its innovative WeatherShield walls keep out wind and rain.
- Specially designed fabric is stronger and more translucent than other sailcloth tents.
10 Things Our Tent Crews Do in Winter
Even though it's cold outside, we're working hard to be sure that your event is safe, secure and beautiful.
Since most outdoor tented events take place in summer, you may wonder what we do all winter. Here are just a few of the things that keep up busy during the winter:
Helping brides plan their summer weddings
Measuring and inspecting tent sites
Cleaning, inspecting and repairing tents and other rental equipment
Keeping construction projects on schedule with heated tents
Attending MATRA and other tent conferences
Counting inventory
Ordering additional inventory and replacing worn out items
Maintaining vehicles
Servicing generators
So, even though it's cold outside, we're working hard to be sure that your event is safe, secure and beautiful. If you'd like to join our team, see our employment page for full time and summer job opportunities.
When do you setup and remove the tent?
The base rental price for most of our rental items includes up to three days of usage.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
The base rental price for most of our rental items includes up to three days of usage. For example, if you are using the tent on Saturday, we can install it on Thursday or Friday and remove it on Monday. This gives you time for setup or decoration as needed. We will contact you a short time before delivery to schedule the approximate time of day that our delivery crew will arrive. We also deliver the tables, chairs, lighting and other accessories at the same time as the tent. If you need to rent a tent for an extended period of time, we also offer long term rentals for a small additional cost.
May I cancel my tent if the weather is beautiful?
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding. Thankfully, we have a plan in place for just this type of situation. It works like this: when you reserve your tent, you pay a 25% deposit. If your event is on a Saturday, we normally install the tent on Friday. You may cancel the tent as late as Thursday by 9:00 AM and not need to pay any more than the deposit that you've already paid. By that time, you should be able to have a good idea of the weather forecast for the weekend. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. If you want even more time to make a decision, you may pay 50% and cancel any time up until the arrival of the installation crew. Contact us today to ensure that your event will go on rain or shine.
Can tents be installed on asphalt or concrete?
Tents can be installed nearly anywhere including concrete and asphalt.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Tents can be installed nearly anywhere including concrete and asphalt. There are two ways to do this. The most popular options is drilling holes into the asphalt and repairing them after the tent is removed. Staking in asphalt is the most economical way to secure a tent. This is done by drilling a hole that's about one inch in diameter and driving a stake into the hole. After the stake is removed, we fill the hole with crushed stone and top it off with asphalt. We tamp down the asphalt and it's almost as good as new.
One inch diameter tent stake hole
Patched tent stake hole
Alternately, we can install a frame tent with weights and not puncture the asphalt at all. It's also a good way to avoid damaging underground utilities. Tents are secured to very heavy concrete weights. Below is a picture of a weighted tent.
This tent could not be secured with stakes due to underground utilities.
What Size is Your Largest Tent?
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs. However, no matter whether you expect 10 or 1,000 guests, we have a tent that will cover your event. Our tents vary in size from 10' to 100' wide and can be hundreds of feet long. Currently, the largest tent we've installed is 100' x 290'. Contact us today to find out what size tent you need.
Time lapse of the largest tent ever installed by Tents For Rent.
Can I Rent a Tent in the Winter?
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Fall is here an winter will be before you know it. Great news, it's not too late to plan an outdoor event. Tents can turn your frosty back yard into a warm, inviting event space. Your next New Year's Eve party could be in a tent. With a little extra planning a winter tent event can be a success.
Things to keep in mind:
Plenty of heaters (of course)
A walkway to the house, building, parking lot, etc.
Flooring, and carpet
Tent doors
We make it easy for you to plan a winter event. We'll help you plan a solution just for you. Our heaters have automatic thermostats that keep your event warm even when the weather isn't.
We have extensive experience with winter tenting for Christmas parties and other special events, car sales, temporary storage and much more. Contact us to fill all your winter tenting needs.
How Are Tents Installed? Videos
Each type of tent is installed differently, but here are the basic steps:
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Each type of tent is installed differently, but here are the basic steps:
Measure and mark the location of tent poles and stakes.
Drive the tent stakes into the ground.
Spread out the tent fabric.
Lace the tent fabric sections together
Install the tent poles
Tension the tent fabric
Install tent walls, lighting, furniture, floor, carpet and etc.
Below are some time lapse videos of tent installations. Contact us to find out more about how we can install a tent to fill your needs.
Where can tents be installed?
Virtually anywhere!
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Virtually anywhere. Below is a sampling of locations that we've installed tents:
Contact us to find out how we can fill your special need for tents
7 Ways to Plan a Tent Event on a Budget Video
If you have only a small budget, it doesn't mean that you can't have a beautiful event anyway. Here are my recommendations for planning a great event without breaking the bank:
Contact us to start saving today.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
If you have only a small budget, it doesn't mean that you can't have a beautiful event anyway. Here are my recommendations for planning a great event without breaking the bank:
Keep it simple: Plan simple elegance. Decorations can be simple and understated.
Do it yourself: Do you enjoy decorating and planning? DIY can be fun and allow you to express your creativity, but don't overdo it. Too many things to do yourself at the last minute can add more stress than it's worth.
Go Natural: Let God's beautiful nature be your decorations. If you have a space with trees, grass, water or bushes, don't detract from it by over-decorating the interior of the tent.
Skip the tent: Having a portion of your event under the blue sky can be both beautiful and frugal. However, always have a backup plan and a place for your guests to get out of the sun. For more information on reserving a tent only in case of rain see this page for a full explanation.
Add some color: To many people's surprise our striped tents are slightly more economical to rent than all white tents.
Rent frugally: Some rental choices are more affordable than others. Here are the most economical choices:
Solid colored linens. They are available in 59 different colors. So, we're sure to have your color.
Half length linens cost less than floor length linens.
Fans are much less expensive than air conditioning
Pole tents are much less expensive than frame tents.
Ask for help: Our representatives have years of experience planning outdoor events and would be glad to review your proposal for ways to save cost.
With these tips, you can have a memorable event with some money left over for the honeymoon or to put towards your mortgage.
7 Ways to Wow Your Guests Video
The charm of an outdoor event alone is an excellent starting place, but a tent gives you so many more possibilities. The fabric of a white tent is like a blank canvas waiting for you to unleash your creativity.
Find out more by calling us at 717.733.9700 or getting a quote today.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
The charm of an outdoor event alone is an excellent starting place, but a tent gives you so many more possibilities. The fabric of a white tent is like a blank canvas waiting for you to unleash your creativity. Here are my suggestions
Lighting: The lights in your tent can set the mood for your outdoor event. If you're planning a relaxed, casual country wedding, try café lights. If you want a high energy event, try colored can lighting. Bright colors can energize your event. Amber lights will shed a soft, warm glow over your guests inside the tent.
Tables: There is so much that you can do with size, placement and arrangement of tables. Randomly mixing round and rectangular tables gives your event a more casual feel. For a more country feel, try farm tables.
Linens: Table linens are a great way to add color to your event and make it really "pop." Our basic solid colored linens come in 59 colors. So, we're sure to have a color you like. If you like a more country style, try burlap or panama.
Chairs: Whether you're looking for an upscale chair or an inexpensive brown folding chair, we have what you need.
Flooring: If the ground surface is soft, uneven or sloping, you may want to consider adding flooring and carpet to your tented event. If your event is on grass and you expect guests to be wearing heels, flooring is also a good idea.
Restrooms: I'm sure you've used the basic portable restrooms that are common at outdoor events, and it's not usually a pleasant experience. Give your guests something more with our elegant restroom trailers. They include heat, air conditioning, running water and real flushing toilets.
Tent sidewalls: Most of our tents come with free white sidewalls. If you'd need to close the walls, it's nice to upgrade to the cathedral window sidewalls. Everyone can see out and it allows more light into the tent.
What If a Storm Comes While the Tent Is Up?
What if the weather doesn't cooperate and there's a severe storm during my event?
As you're planning your outdoor event, you may wonder, "What if the weather doesn't cooperate and there's a storm during my event?" That's a great question. Asking that question now, helps you have a great event rain or shine.
Here are a few things you should do ahead of time. When planning your event:
Have an evacuation plan for the extreme worst case scenario.
Designate one person to decide when the tent should be evacuated in extreme weather.
Place the tent in an area that is not prone to flooding.
Be sure to rent tent sidewalls.
Have a rain plan for any outdoor portion of your event.
Consider renting a covered walkway for your guests to enter the tent.
Consider renting flooring if the ground may become muddy.
If severe weather is immanent:
Keep an eye on the weather forecast.
If high winds are expected, open the tent side walls to allow the wind to blow through the tent.
Tighten the ratchet straps on the tent.
If a storm does arrive during your event, like it did at this wedding, you'll be prepared. All of our tents are very sturdy and are designed to withstand storms. Of course, in the case of a very severe storm, you should vacate the tent. Tents are designed to flex and move slightly during a high wind, but here are some signs that the tent is becoming unsafe:
Wind speed is over 38 miles per hour
Tent poles are lifting off the ground.
Tent stakes are pulling out of the ground
Tent fabric is starting to tear
Nearby trees begin to fall
Lightning is striking nearby
If you are unsure about whether your tent is safe, call us at 717.733.9700 (after hours, select option 3 for an emergency). If any of these conditions occur or you feel unsafe inside the tent:
Immediately evacuate everyone to a safe building.
If no building is available, guests can go to their cars until the storm passes and the tent is secure.
After everyone is safe, call Tents For Rent 717.733.9700 and select option 3 for an emergency.
If possible, send videos or pictures of the tent to us so that we can assess what is needed to secure your tent. You may email them to tents@tentsforrent.net or text them to 717.733.9700. Please be sure to include your name and phone number.
If you are in a tent during a thunderstorm, keep everyone at least five feet from any tent pole. If the lightning is nearby evacuate everyone from the tent.
Even though many events have beautiful weather, it's always best to plan for the worst so that your even can be a success either way. Contact us to learn more about how it's always fair weather in a tent.
Emergency Planning Guidelines from American Rental Association:
Top 5 Mistakes Brides Make When Planning an Outdoor Wedding Video
Most brides are well organized. They plan ahead, and everything goes very smoothly. However, there are a few mistakes that I see often, and I'd love to help you avoid those mistakes.
Almost every day, I help brides, grooms, bridesmaids, parents or other relatives plan weddings. Most people are well organized. They plan ahead, and everything goes very smoothly. However, there are a few mistakes that I see fairly often, and I'd love to help you avoid those mistakes:
5. Renting from numerous different vendors - It's often possible to save a few dollars by renting a tent from one vendor, furniture from another, linens from a third vendor, restrooms from another company and a generator from the local construction rental company. However, coordinating the delivery schedule the day or two before the wedding can be a nightmare. The vendor delivering the tent may arrive 10:00 AM while the vendor delivering the rental items going inside the tent makes his delivery at 8:00 AM. Dealing with as few vendors as possible simplifies setup and helps keep the pre-wedding stress to a minimum.
4. Focusing either too much or too little on budget - I've seen people who are planning a wedding overspend and saddle themselves with debt that they'll be paying off for years. I've also seen people so focused on saving money that they shortchange themselves for this once-in-a-lifetime event. This is the event that the bride has been dreaming about for her entire life. Make it special.
3. Waiting until the last minute - Deciding two weeks before your wedding that you should rent a tent and accessories is not usually enough time coordinate and reserve your rentals.
2. Expecting the best but not planning for the worst - Every bride envisions a beautiful wedding day, but sometimes it can rain on your wedding. If you're planning to hold the ceremony or cocktails outdoors without a tent, have a backup plan in place. The peace of mind alone will be worth it.
1. Spending more time planning the wedding than planning the marriage - Right now, the wedding seems like the most important thing in the world, but remember your marriage will last much longer than the wedding. So, spend time planning for the wedding and the marriage and both can be a success.
What mistakes have you made? What mistakes have you seen? Share them in the comments.
Want to avoid making mistakes? Contact us and let us help you through every step of the process.