Is An Outdoor Venue Right For Your Wedding?
Spring is in the air. And while in Texas, where I live we had a mild winter, spring is always fun because the wildflowers bloom. And of course, there are always the thoughts of the beach and the fun time it brings.
Spring also marks the beginning of the wedding season, and if you are planning a wedding, then choosing a location is one of your first considerations.
Just the other day, I was walking with friends on the beach, and we walked by the public beach access where a bride and groom was gathering for a wedding with their families. You could tell this was a very special moment for them. The beach venue made it extra special. Here, couples often hold their weddings on the beach and people respect them and allow them to have their space.
What time of the year are you planning on having your wedding? The season and of course the weather along with they type of outdoor venue you select is going to play into the decision-making process. Maybe you have a large enough backyard, or maybe there is a public park or some other type of outdoor venue you want to use. The idea here is that there are many ways an outdoor wedding can help save you money.
There can be certain inconveniences or things that must be left out. In other words, there are pros and cons. You will be watching the weather for sure, but just think about how much fun an outdoor wedding could be. You have a decision to make, so you have to weigh out the differences between an indoor and an outdoor wedding and see what you come up with.
Though one way you can provide comfort to your guests. As well as provide some shelter in case of rain is to have tents. Tents provide shade for the guests in direct sunlight. And when you rent tents from a tent provider, these will be nice tents. Not the dusty camping tents your future in-laws have in their shed in the backyard.
The great thing about having tents is that you get to experience the outdoors without having to put everyone directly outside.
And you can set them up practically anywhere.
For example, at my cousin got married in his parent's spacious backyard. And by spacious, I mean 2 acres. It's built on the last piece of land that was the family farm. And he got married in late summer of Texas. When it was still warm but not exceptionally hot. And more importantly, we didn't have to worry about storms as much. In Temperature, March through May is the best times in Texas. But between the wind and consistent stormy weather, hard to plan for an outdoor wedding.
And they rented a giant tent to put all of the guests under so that we weren't under the direct glare of the setting Texas sun. And the altar was in the center. We all sat at tables so that we could visit before the ceremony. Then they got married and that is where we had the BBQ dinner reception.
I hope from this article you have gotten some ideas about how to choose to have an outdoor wedding. And see how a tent can help make it a nicer ceremony for your guests.
This is a guest post by Mark Wilcox of https://www.weddingintro.com where he shares more wedding planning tips.
3 Ideas for Upcoming Corporate Event Rentals
Tented events and corporate event rentals are our specialties at Tents For Rent. We believe every time of the year has opportunities to celebrate and show appreciation -- especially for employees -- at companies of all sizes. Outdoor events can be the perfect way to do this and with summer right around the corner, the time to start planning was yesterday.
Tented events and corporate event rentals are our specialties at Tents For Rent. We believe every time of the year has opportunities to celebrate and show appreciation -- especially for employees -- at companies of all sizes. Outdoor events can be the perfect way to do this and with summer right around the corner, the time to start planning was yesterday.
Determining the number of people who will attend and the appropriate amount of seating is one of the hardest things about the setup process for corporate event rentals. For starters, it's a good idea to allow eight square feet per chair if you're going to be having a speech or award ceremony of some kind.
Particulars aside, the first thing you have to decide on for corporate event rentals is what you will be celebrating. Here are a couple of ideas to celebrate and boost company morale, increase productivity, and ultimately show appreciation for the people who make your company what it is.
Company Picnic: A simple company picnic for employee appreciation is one of the best ways to show you care. Not only does it give your employees a chance to enjoy a relaxing event outside, but it's also a lot easier to put on than you probably think! Let us handle your corporate event rentals, including chairs, tents, and tables. All you'll have to do is find a caterer.
Memorial Day: Memorial Day is an under-celebrated holiday in this country. It is a day for honoring those who have died to give every other American the opportunity to do whatever it is they're doing today. While technically a federal holiday that should be observed regardless, it's a great idea to celebrate by providing food, drinks, and perhaps even some sort of memorization of what the day stands for.
Fourth of July: Another important holiday to the history and future of the U.S. is the Fourth of July. What better way to celebrate the birth of America than at the company/business that was made possible because of it
Depending on your event's size, function, and preferences, there are two basic styles of tents: frame tents and pole tents. Check out all our options and get started on your corporate event rentals today.
Do Tents Come with Sidewalls?
All of our tents can have their sidewalls either open or closed. The price for most tents includes the matching sidewall for free.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
We get this question or a variation of it often:
- Do you rent canopies (without sidewalls)?
- How much extra do sidewalls cost?
- Are the sidewalls easy to install?
- Can the sidewalls be rolled up?
In this post, I'll answer all of those questions. All of our tents can have their sidewalls either open or closed. The price for most tents includes the matching sidewall for free. You can also add clear or cathedral window walls for an extra fee.
When we deliver the tent, our installation crew can install some of the walls, install all of the walls or leave them onsite in case you need to install them later. The walls are designed to be attached or removed, not rolled up. If you have any further questions about tent walls, please contact us.
Here's How Party Tents for Rent Can Transform Your Next Outdoor Event into Something Special
Planning for a party can be extremely stressful, and the process can become even more overwhelming when you're planning an outdoor event. Between the potential rain, wind, glaring sunshine, and other unknown factors, you need to be prepared for whatever may try to crash your party.
Planning for a party can be extremely stressful, and the process can become even more overwhelming when you're planning an outdoor event. Between the potential rain, wind, glaring sunshine, and other unknown factors, you need to be prepared for whatever may try to crash your party.
With party tents for rent, you can rest assured in knowing that your guests are protected from the outdoor elements. Tent rentals are absolutely ideal for a wide range of outdoor events, from backyard parties to large-scale weddings and everything in between. In addition to protecting your guests from the elements, tented events are much more fun and sociable because everyone can enjoy themselves under one "roof."
Party tents for rents are a must-have for all outdoor events, and you might as well move your party indoors if you aren't planning on renting a rent. Here are just three of the many ways that party tents for rent can make your next outdoor event special:
Backyard party tent
The decision to buy or rent a tent has many variables. For example, if the tent will only be used for three or four times each year, it's always best to rent the tent. If you just have a few summer gatherings with friends and family in your backyard, you're strongly urged to rent a tent instead of wasting money on purchasing one. This is why party tents for rent are perfect for those few warm summer nights in the backyard with your loved ones.Corporate event rentals
If you're planning a corporate event, you will absolutely want to rent a tent. While every corporate event is different, they all typically gather everyone in one area at some point. If the sun is too bright for people to concentrate, you may lose their attention during a speech fairly quickly. Tents will allow all of your employees and coworkers to bond in one convenient location, in addition to providing shade and other important benefits.Wedding tents
Last but certainly not least, an outdoor wedding is simply not complete without wedding tent rentals. On a wedding day, everyone is dressed in the nicest clothing they have. In the unfortunate event of rain, you cannot afford to leave your guests at the mercy of Mother Nature. There are two basic styles of wedding tents: frame tents (including clearspan tents) and pole tents (including tensile tents), which a tent rental company can help you choose. Additionally, wedding tents require a bit more planning than other events. For example, if cathedral type seating is being used, allow six square ft. of room per person in the tent.
Regardless of what type of event you're planning for, party tents for rent are an essential component of every outdoor function. Find a trusted tent rental company in your area and make your next event one to remember.
2016 Tents For Rent Open House
You are invited
Are you planning outdoor event or wedding? You are welcome to visit our showroom anytime. However, if you visit on March 26, you may take a tour of our showroom, warehouse and tent washing facility. There will also be numerous event related vendors. Bring your friends and enjoy free refreshments. We look forward to seeing you.
Date: Saturday, March 26, 2016 9:00 AM - 3:00 PM
Address: 110 Wood Corner Road, Lititz, PA 17543
Ideas For Decorating the Tent At Your Special Event
Your tented event-- whether it be a 16th birthday party or wedding -- need not be typical or boring in any way. You may think about the huge tent as just a precaution in case of inclement weather, but in fact, it is a blank canvas ripe for your personal stamp of creativity.
Your tented event -- whether it be a 16th birthday party or wedding -- need not be typical or boring in any way. You may think about the huge tent as just a precaution in case of inclimate weather, but in fact, it is a blank canvas ripe for your personal stamp of creativity.
Lights
Nothing is more magical than hundreds of twinkling lights... it gives off the impression of thousands of fireflies celebrating your joy or hundreds of candles flickering in celebration. It can make you feel like you're dancing among the stars. Wrap the tent poles, centerpieces, and inside support beams with traditional white string lights for a classier look, or invest in lights of all colors, shapes, and sizes for a burst of color and a festival theme for what will certainly be a party to be remember. Not to mention, the lights make for great photo opps, guaranteeing the beautiful preservation of memories from your tented event. Check out wedding lighting rentals for getting the magical experience you want for a deal.
Flowers
For the lavish garden party you've always wanted, consider thoroughly coating the inside of your tent with flowers. Wrap the tent poles with garlands, suspend hanging baskets full of blossoms, and link daisy chains overhead. Wedding tents never smelled so good -- and according to Knot's 2014 Real Weddings Study, June was the most popular month to get hitched. Flowers provide a seasonable and picturesque option for wedding decorating, and so much fun for everyone -- remember to make flower crowns and corsages for the entire wedding party.
Theme It Up
Think about other uses for tents, and use that to your advantage. From a subtle circus theme to a Bedouin inspired color palette, you can take advantage of the form already available to you. Choose between pole tents for a traditional look, or frame tents, which offer more diversity in terms of themes. Think underwater, tropical escape, or casino night, and make sure you utilize the center tent supports to hang a disco ball or a faux chandelier. Remember to get wedding chairs and investigate wedding carpet rentals, in addition to wedding linen rentals.
Considering how many options there are when it comes to decorating a tent, it could be more worthwhile to invest than to buy instead of rent -- if you plan on using it more than four times a year, buying in the way to go. The good news for rented tents is that you don't have to worry about storing or maintaining them, since the rental company takes them right back. Regardless of your choice, your next tented event will truly be spectacular.
3 Non-Traditional Approaches to Weddings You'll See in 2016
Would you sing your vows? As people continue to look for ways to make their wedding stand out, many are opting for less traditional approaches. YouTube can show you everything from a man serenading his wife with his wedding vows, to brides dancing down the aisle instead of walking.
Would you sing your vows? As people continue to look for ways to make their wedding stand out, many are opting for less traditional approaches. YouTube can show you everything from a man serenading his wife with his wedding vows, to brides dancing down the aisle instead of walking.
So what sort of intriguing new trends can we expect for 2016? Here are some non-traditional twists you may see more and more brides and grooms opting for.
1. Grandma Flower Girls
As the Huffington Post points out in their own coverage of new trends, “it’s hard to get cuter than a grandma tossing petals.” While this may be adorable, it also speaks to a shift in attitudes toward who should be included in the wedding. For someone that has no nieces or nephews yet, honoring a beloved grandmother with a place in the wedding might feel like a better fit than drafting a friend’s kid, who they barely know.
2. The Advent of 3D Printing
As 3D printing becomes more and more accessible, you’re going to be seeing it at weddings a lot more. 3D printing can add geometric pop to centerpieces and bouquets; it can also be used to further personalize parts of the wedding. Why have a generic cake topper when you can have one that looks exactly like you as a couple -- or exactly like your pet dogs?
3. Less Traditional Locations: Tented Events
If you’ve talked to anyone planning a wedding, you know it’s a common theme -- weddings are expensive, and the venues are often the biggest expense of all. Renting a tent for an outdoor wedding can be a great way to save money on the ceremony without impacting quality (and there are four main types of tents to choose from: Pole-supported tents, tensile tents, pipe frame-supported tents, and clearspan tent and party rentals). In fact, wedding tents often allow for more customization than a traditional wedding hall might allow. It makes sense to rent a tent if you're only going to use it a few times out of the year. When you’re not dealing with an official venue, you’re not dealing with their specific (and often expensive!) catering, decorating, or bar rules, either. Opt for heavy duty tent and party rentals so that they don't topple over in windy weather.
Whether it’s grandmas with petals, 3D printed boutonnieres, or tent and party rentals, it’s not hard to make your wedding stand out for less in 2016.
Custom Tents, Our Specialty
Do you need protection from sun, rain, wind, snow or cold? Do you think it's impossible to cover your space with a tent? Think again. Here at Tents For Rent, we are experts at finding solutions that fit your needs. We have access to a large range of tent sizes and styles. If none of those fill your needs, we can always design a tent especially for your needs just like we did for Mohegan Sun at Pocono Downs and other customers as well. We have years of experience in finding the perfect solution for your tenting needs. Our goals is to create a solution that will be safe and secure while serving you well. So, whether you need a tent for your wedding, construction project, or some other type of temporary coverage, contact us today to learn how our custom solution can work for you.
Project Spotlight: Custom Pavilion
At Tents For Rent, we delight in working with you to solve even the most difficult challenges. For Mohegan Sun at Pocono Downs, we did just that. They had a rooftop patio with a beautiful view. The only problem was that the sun and the rain made it unusable for much of the summer. Before we could install a tent on the patio, there were several challenges that we needed to overcome:
- The patio was a rooftop and thus needed to remain waterproof.
- The patio was right in front of the announcer's stand. So, it needed to be very low profile.
- The roof was not strong enough to support the weights required to secure the tent.
- The patio had two levels.
Each of these challenges alone would have been difficult to solve. After surveying the location and extensive discussion on what would be the best solution, we worked with Anchor Industries to design a custom tent that all sloped in one direction. This created a solution that gave Mohegan sun the needed space until their new facility was completed. The tent was complete with lighting, heating and all the necessary amenities for a great outdoor event...rain or shine. Do you have a difficult tenting challenge? Contact us today. We'd love to help.
Protect Your Guests and Enjoy the Scenery
Many people want to let their guests enjoy the scenery while protecting them from possible inclement weather.
Are you planning your outdoor event at a beautiful venue? Are you wondering how let your guests enjoy the beauty while still being protected from the elements? Many people want to let their guests enjoy the scenery while protecting them from possible inclement weather.
We offer two options to solve this problem:
Fair weather tent cancellation plan
Clear tents
Our fair weather tent plan is explained in detail on this page. Our clear tents come in many different configurations. A tent can be completely clear or partially clear. The walls can be clear or have cathedral windows. You can hide a food preparation area with white walls and have clear walls on the rest of the tent.
If you are planning a daytime event, we recommend a white top tent or air conditioning since the sun can make the a clear top tent quite warm. Contact us today to protect your guests and while preserving the view.
Introducing the Sheer Top Sailcloth Tent
So, you've decided to hold your event outdoors, and you love natural sunlight and breeze. If this is you, then the Aurora sailcloth tent is for you. Its minimalist design, clean lines and translucent fabric are the perfect compliment to your outdoor wedding or other event.
- In the daytime, it allows sunlight to softly diffuse through the tent.
- At night, it glows beautifully from the lights inside.
- Its clean, elegant lines complement any event.
Contact us today to find out more about this amazing sheer top tent.
The newly designed Aurora sailcloth tent from Tents For Rent takes the popular sailcloth style tent to the next level in several key ways:
- It is engineered to withstand up to 65 mph winds. So, it's more than just a "fair weather tent".
- Its innovative WeatherShield walls keep out wind and rain.
- Specially designed fabric is stronger and more translucent than other sailcloth tents.
10 Things Our Tent Crews Do in Winter
Even though it's cold outside, we're working hard to be sure that your event is safe, secure and beautiful.
Since most outdoor tented events take place in summer, you may wonder what we do all winter. Here are just a few of the things that keep up busy during the winter:
Helping brides plan their summer weddings
Measuring and inspecting tent sites
Cleaning, inspecting and repairing tents and other rental equipment
Keeping construction projects on schedule with heated tents
Attending MATRA and other tent conferences
Counting inventory
Ordering additional inventory and replacing worn out items
Maintaining vehicles
Servicing generators
So, even though it's cold outside, we're working hard to be sure that your event is safe, secure and beautiful. If you'd like to join our team, see our employment page for full time and summer job opportunities.
When do you setup and remove the tent?
The base rental price for most of our rental items includes up to three days of usage.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
The base rental price for most of our rental items includes up to three days of usage. For example, if you are using the tent on Saturday, we can install it on Thursday or Friday and remove it on Monday. This gives you time for setup or decoration as needed. We will contact you a short time before delivery to schedule the approximate time of day that our delivery crew will arrive. We also deliver the tables, chairs, lighting and other accessories at the same time as the tent. If you need to rent a tent for an extended period of time, we also offer long term rentals for a small additional cost.
May I cancel my tent if the weather is beautiful?
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Many brides dream of getting married under a beautiful blue sky, but they fear that a storm could crash their wedding. Thankfully, we have a plan in place for just this type of situation. It works like this: when you reserve your tent, you pay a 25% deposit. If your event is on a Saturday, we normally install the tent on Friday. You may cancel the tent as late as Thursday by 9:00 AM and not need to pay any more than the deposit that you've already paid. By that time, you should be able to have a good idea of the weather forecast for the weekend. There are two exceptions to this: linens need to be cancelled one day earlier than tents in order to get a 75% refund and permits are not refundable at all. If you want even more time to make a decision, you may pay 50% and cancel any time up until the arrival of the installation crew. Contact us today to ensure that your event will go on rain or shine.
Can tents be installed on asphalt or concrete?
Tents can be installed nearly anywhere including concrete and asphalt.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Tents can be installed nearly anywhere including concrete and asphalt. There are two ways to do this. The most popular options is drilling holes into the asphalt and repairing them after the tent is removed. Staking in asphalt is the most economical way to secure a tent. This is done by drilling a hole that's about one inch in diameter and driving a stake into the hole. After the stake is removed, we fill the hole with crushed stone and top it off with asphalt. We tamp down the asphalt and it's almost as good as new.
One inch diameter tent stake hole
Patched tent stake hole
Alternately, we can install a frame tent with weights and not puncture the asphalt at all. It's also a good way to avoid damaging underground utilities. Tents are secured to very heavy concrete weights. Below is a picture of a weighted tent.
This tent could not be secured with stakes due to underground utilities.
What Size is Your Largest Tent?
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
I frequently hear the question: "What is your largest tent?" I usually respond by asking, "How many guests are you expecting?" If you plan to host thousands of guests, one of our largest tents may fill your needs. However, no matter whether you expect 10 or 1,000 guests, we have a tent that will cover your event. Our tents vary in size from 10' to 100' wide and can be hundreds of feet long. Currently, the largest tent we've installed is 100' x 290'. Contact us today to find out what size tent you need.
Time lapse of the largest tent ever installed by Tents For Rent.
Can I Rent a Tent in the Winter?
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Fall is here an winter will be before you know it. Great news, it's not too late to plan an outdoor event. Tents can turn your frosty back yard into a warm, inviting event space. Your next New Year's Eve party could be in a tent. With a little extra planning a winter tent event can be a success.
Things to keep in mind:
Plenty of heaters (of course)
A walkway to the house, building, parking lot, etc.
Flooring, and carpet
Tent doors
We make it easy for you to plan a winter event. We'll help you plan a solution just for you. Our heaters have automatic thermostats that keep your event warm even when the weather isn't.
We have extensive experience with winter tenting for Christmas parties and other special events, car sales, temporary storage and much more. Contact us to fill all your winter tenting needs.
How Are Tents Installed? Videos
Each type of tent is installed differently, but here are the basic steps:
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Each type of tent is installed differently, but here are the basic steps:
Measure and mark the location of tent poles and stakes.
Drive the tent stakes into the ground.
Spread out the tent fabric.
Lace the tent fabric sections together
Install the tent poles
Tension the tent fabric
Install tent walls, lighting, furniture, floor, carpet and etc.
Below are some time lapse videos of tent installations. Contact us to find out more about how we can install a tent to fill your needs.
Where can tents be installed?
Virtually anywhere!
This article is part of a series of posts with further explanation on many of our frequently asked questions.
Virtually anywhere. Below is a sampling of locations that we've installed tents:
Contact us to find out how we can fill your special need for tents
7 Ways to Plan a Tent Event on a Budget Video
If you have only a small budget, it doesn't mean that you can't have a beautiful event anyway. Here are my recommendations for planning a great event without breaking the bank:
Contact us to start saving today.
This article is part of a series of posts with further explanation on many of our frequently asked questions.
If you have only a small budget, it doesn't mean that you can't have a beautiful event anyway. Here are my recommendations for planning a great event without breaking the bank:
Keep it simple: Plan simple elegance. Decorations can be simple and understated.
Do it yourself: Do you enjoy decorating and planning? DIY can be fun and allow you to express your creativity, but don't overdo it. Too many things to do yourself at the last minute can add more stress than it's worth.
Go Natural: Let God's beautiful nature be your decorations. If you have a space with trees, grass, water or bushes, don't detract from it by over-decorating the interior of the tent.
Skip the tent: Having a portion of your event under the blue sky can be both beautiful and frugal. However, always have a backup plan and a place for your guests to get out of the sun. For more information on reserving a tent only in case of rain see this page for a full explanation.
Add some color: To many people's surprise our striped tents are slightly more economical to rent than all white tents.
Rent frugally: Some rental choices are more affordable than others. Here are the most economical choices:
Solid colored linens. They are available in 59 different colors. So, we're sure to have your color.
Half length linens cost less than floor length linens.
Fans are much less expensive than air conditioning
Pole tents are much less expensive than frame tents.
Ask for help: Our representatives have years of experience planning outdoor events and would be glad to review your proposal for ways to save cost.
With these tips, you can have a memorable event with some money left over for the honeymoon or to put towards your mortgage.
